Supervisor of Administrative Support Services

City of Barrie; Barrie; Hybrid; CAD 80,000 - 108,000; Full time

Job summary

The City of Barrie is seeking a Supervisor of Administrative Support Services to coordinate operations within the Legislative and Court Services Department and Finance Department. This permanent full-time position includes responsibilities such as supporting executive staff and facilitating municipal elections. Candidates should have a college diploma and relevant supervisory experience, along with a strong commitment to community service and collaboration.

Benefits

Comprehensive non-union benefit plan

Extended health and dental coverage

OMERS Primary pension plan

Access to the Employee and Family Assistance Program (EFAP)

Discounted rates for City Fitness Memberships

Discounted transit passes

Access to Perkopolis Perks

Qualifications

• Three (3) years of relevant experience including leadership.
• Demonstrated experience with senior/executive level officials.

Responsibilities

• Coordinate daily operational functions of multiple departments.
• Provide confidential support to departmental management.
• Assist in planning and organizing Municipal Elections and By-elections.

Skills

Leadership

Collaboration

Communication

Education

Two (2) year College Diploma in Public Administration

Eligibility for Municipal Administration Program (MAP)

Job description

Posting Number: PN-25-16

Job Type: Permanent Full-time, Non-Union

Salary Range: $80,159.82 to $107,431.84 per year

Location: Barrie, ON - Hybrid

Application Deadline: Wednesday, June 11, 2025 at 11:59 pm

The Opportunity

The Legislative and Court Services Department is comprised of three branches; Legislative Services (which includes Council Secretariat, Corporate Mail and Print Services, Vital Statistics and Access and Privacy Services), Court Services (which is responsible for the administration of justice within two court service areas in compliance with the Provincial Offences Act, the Memorandum of Understanding and Inter-municipal Service Agreements) and Enforcement Services, which is responsible for administering and enforcing several municipal by-laws including but not limited to regulations related to the parking of vehicles, pet controls, property maintenance, business licensing, and sign placement.

The Finance Department provides financial leadership, advice and support to the Corporation and assists with the delivery of Council’s Strategic plan through its four essential services: accounting services, corporate finance, procurement and revenue management. The department's main deliverables include the audited financial statements, coordinating the annual business plan and budget, treasury and debt management, procurement administration and support, property tax revenue management, and water and wastewater revenue management.

Under the general guidance and direction of the Director of Legislative and Court Services the Supervisor of Administrative Support Services position is responsible for coordinating the daily operational functions of the Legislative and Court Services Department and the Finance Department. Specifically, this position provides confidential and non-confidential support for the Director of Legislative and Court Services, Director of Finance and Departmental Management staff. Additionally, this position assists in planning, coordinating and organizing activities related to Municipal Elections and By-elections. Lastly, this position provides support for various City Council Committees. Overall, this position plays an integral role in providing support to the Legislative and Court Services Department and Finance Department to enable the comprehensive delivery of services for the City of Barrie.

Our Culture and Qualifications of the Job

Corporate Culture: Your workplace values align with our corporate values of Strive, Share and Care and you want to join us in providing exceptional services and programs to build a prosperous, growing and sustainable community.

Equally important to what we do is how we do it - your actions reflect our core accountabilities of Personal Awareness, Teamwork and Collaboration, Respect and Inclusion, Innovation, and Service Excellence, which define how we work together to succeed.

Education (degree/diploma/certifications)

• Two (2) year College Diploma in Public Administration, Business Administration, Office Administration or related discipline
• Eligibility for and willingness to obtain Municipal Administration Program (MAP) from the Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO) acquired upon hire

Experience

• Three (3) years of experience performing duties related to the above mentioned major responsibilities, including demonstrated leadership/supervisory experience and demonstrated experience working with senior/executive level officials and/or elected/appointed officials.

Other Important Information

Location: City Hall, 70 Collier Street, Barrie, Ontario*

*Please note that the City has a Hybrid Work Program Policy in place that may allow for a hybrid work arrangement for employees who meet eligibility requirements.

Hours: The normal hours of work are 35 hours per week; however, some non-standard hours may apply.

Wage: This a permanent full-time non-union position with the following pay level and 2025 pay range:

• Pay Level: Level 11
• Yearly Salary: $80,159.82 to $107,431.84
• Hourly Pay Rate: $44.04 to $59.03

What We Offer: This position includes a comprehensive non-union benefit plan, including but not limited to extended health and dental coverage, life and accident insurance, paid vacation and sick days, short/long term disability plans, OMERS Primary pension plan, access to the Employee and Family Assistance Program (EFAP), discounted rates for City Fitness Memberships and Transit Passes, and access to the Perkopolis Perks program, which provides exclusive access to discounts on a wide range of products and services available to all City employees.

For full position details and to apply, visit: https://barrie.hiringplatform.ca/processes/adb9845b-d73e-4249-8a62-2d6c4ef7a8d3?locale=en