Supervisor, Maintenance Planning EAM

Ontario Northland; Ontario; On-site; CAD 86,000 - 102,000; Full time

Job summary

Ontario Northland is seeking a Supervisor for Maintenance Planning EAM in Rail Infrastructure. This role involves transitioning to a proactive maintenance approach, ensuring compliance with dispatch protocols, and managing a team to optimize operations. The ideal candidate has a background in civil engineering and experience in maintenance planning, ready to lead a skilled workforce for sustainable transportation services.

Benefits

Competitive salary

Excellent benefits package

Defined benefit pension plan

Paid vacation

Discounted transportation services

Qualifications

• 3 to 5 years supervisory experience in a unionized environment required.
• 5+ years in transportation maintenance planning/scheduling experience.
• Demonstrated capability to analyze and solve operational problems.

Responsibilities

• Lead the planning and scheduling of Rail Infrastructure maintenance activities.
• Manage performance and training of Maintenance Planners/Schedulers.
• Ensure compliance with maintenance protocols and efficient resource allocation.

Skills

Project Management

Organizational Skills

Interpersonal Skills

Communication Skills

Analytical Skills

Education

College diploma in Construction or Civil Engineering

Certified Technician or Certified Engineering Technician

Tools

Computerized Maintenance Management Systems

EAM Software (HxGN)

Track Inspection Software

Microsoft 365

Advanced Excel

Job description

POSITION : Supervisor, Maintenance Planning EAM

REPORTS TO : Superintendent, Maintenance of Way

DEPARTMENT : Rail Infrastructure

REFERENCE : 200-220B-25

SALARY : $86,710 - $101,998

WHO WE ARE :

Ontario Northland Transportation Commission (ONTC) is an Agency of the Province of Ontario that provides efficient and vital transportation services. We are a modern, forward-thinking organization focused on providing safe and reliable transportation services. ONTC has a rich history of over 120 years and strong connections to the communities we serve. With over 1000 skilled professionals, we work together to enhance transportation services and ensure that they are sustainable for future generations. We offer a dynamic workplace culture, along with a competitive salary, excellent benefit package, a defined benefit pension plan, paid vacation, paid personal leave days and discounted transportation on our bus and passenger rail services.

ACCOUNTABILITY STATEMENT :

The Supervisor, Maintenance Planning is responsible for leading the transition from a reactive to a proactive and disciplined maintenance and repair approach. The Supervisor, Maintenance Planning will provide leadership and oversight for the efficient planning and scheduling of Rail Infrastructure. This role is essential for maintaining compliance with dispatch protocols and ensuring a smooth workflow and will coordinate maintenance activities, optimize resource allocation, and contribute to the overall operational efficiency of the organization.

MAJOR DUTIES / RESPONSIBILITIES :

• Oversee the translation of asset maintenance needs into actionable plans, ensuring that maintenance strategies are effectively implemented to meet service levels
• Responsible for the management and direction of Maintenance Planners / Schedulers including performance management, training, disability management
• Oversee the effective and efficient use of the Enterprise Asset Management (EAM) System for tracking all assets and maintenance activities
• Ensure adherence to policies, procedures and practices
• Responsible for direct reports (e.g. schedulers)
• Ensure that preventative maintenance plans and inspections are properly scheduled and performed
• Ensure maintenance plans align with compliance standards and contribute to the efficient operation of the Maintenance of Way department
• Develop equipment (asset) based job plans, which includes walking down job to identify work requirements and hazards
• Develop work packages, including all work scope, safety information, job plans, contractor support
• Collaborate with and understand multi-craft support needs to do the work
• Lead schedule finalization meeting with maintenance planners
• Co-ordinate with contractors ahead of work start
• Co-ordinate work with other staff and departments as required
• Review plans where the maintenance planner estimate exceeds $5000
• Confirm authorization with management where planner estimate exceeds $10,000
• Maintain awareness and advise management of accuracy of Maintenance management system
• Coordinate the receipt, distribution and filing of operation and maintenance manuals.
• Coordinate their review for new preventative maintenance (PM) recommendations
• Lead maintenance optimization activities, aligning asset performance with organizational objectives, and ensuring that maintenance activities support the required asset service levels
• Develop and maintain master PM / non-regulatory PM template / schedule for level loading of work
• Work with Asset Analyst / divisional representatives when new Assets, and PMs are introduced to ensure accurate information, correct owner, timing for completion
• Support data collection efforts and any data cleansing required for all infrastructure assets to ensure proactive planning within the Enterprise Asset Management system
• Provide valuable insights into asset performance and maintenance needs for informed decision-making.
• Working with the AMO, participate in the development and updating of Asset Management Plans and Capital Plan submissions, contributing to the strategic planning of the organization

REQUIREMENTS :

• College diploma in Construction or Civil Engineering
• Certified Technician, or Certified Engineering Technician is preferred
• 3 to 5 years’ supervisory experience, preferably in a unionized environment
• 5+ years of industrial or transportation, maintenance planner / scheduler, and maintenance experience
• 3+ years’ experience in maintenance, repair and operating materials (MRO) and inventory management
• Proven experience utilizing work management process to plan and schedule maintenance work
• Must have strong project management skills
• Proficient in Microsoft 365 with advanced Excel skills
• Experience working with Computerized Maintenance Management Systems, Track Inspection Software and HxGN EAM software
• Valid G driver’s license and the ability to travel up to 25% of the time
• Excellent communication skills and interpersonal relationship skills
• Excellent time management and organizational skills
• Ability to make informed decisions and set clear, achievable goals
• Ability to identify and prioritize multiple projects and perform work with a constant awareness of improving processes
• Demonstrated capability to analyze and troubleshoot operational and equipment problems and provide reasonable and accurate recommendations and solutions
• Commitment to Health & Safety

BACKGROUND INVESTIGATION : The successful candidate will need to pass the following clearances : criminal record check, employment references and education verification.

CLOSING DATE : June 2, 2025, no later than 11 : 59 p.m. We thank all applicants for their interest; however, only those selected for an interview will be contacted. Qualified individuals are invited to apply in writing with a current covering letter and resume (provided in one document), stating reference name and number. Visit our career website to apply : https : / / www.ontarionorthland.ca / en / careers

At Ontario Northland, we are committed to employment equity. We value the unique skills and experiences each person brings to Ontario Northland and invite all interested individuals to apply and encourage applications from Indigenous peoples, racialized persons, women, persons with disabilities, and persons who identify as 2SLGBTQIA+.

Ontario Northland will provide accommodation to ensure barrier-free employment in accordance with the Canadian Human Rights Act and the Accessibility for Ontarians with Disabilities Act. You can request accommodation at any stage of the hiring process. If you require an accommodation, please contact Human Resources.

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