Summer Student – Administrative Assistant, Private Care

Mon Sheong; Markham; On-site; CAD 40,000 - 55,000; Full time

Job summary

Mon Sheong is seeking an Administrative Assistant to support the Private Care division. The role involves providing administrative and receptionist duties, responding to customer inquiries, and assisting with various tasks. Applicants should be pursuing a post-secondary education in Business Administration, possess customer service experience, and have strong communication skills in English and Cantonese.

Qualifications

• Post-secondary education in progress in Business Administration program.
• Customer Service experience is an asset.
• Intermediate computer skills required.

Responsibilities

• Perform administrative duties including data entry, filing, and photocopying.
• Respond to customer inquiries and provide tours to prospective clients.
• Schedule appointments, meetings, and training sessions.

Skills

Customer Service

Teamwork

Communication

Data Entry

Health and Safety Compliance

Cantonese

English

Mandarin

Education

Post-secondary education in Business Administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Publisher

Job description

The incumbent will report to the Assistant Manager, Private Care and be responsible for providing administrative and receptionist support within the division.

Main Duties

• Perform office administrative duties including but not limited to data entry, filing, sorting, and photocopying;
• Respond to customer inquiries and provide tours to prospective clients;
• Prepare notices regarding events, holiday closures, building maintenances, disruptions, etc.;
• Schedule and make appropriate arrangements for appointments, meetings, and training sessions;
• Actively participate during meetings, trainings, and information sessions;
• Follow Health and Safety policies and procedures when performing regular work, taking extra precaution when handling chemicals;
• Communicate with Nursing Stations regarding patients’ documents, inquiries, updates, etc.;
• Other duties as may be assigned.

Qualifications

• Post-secondary education in progress in Business Administration program or related field;
• Customer Service experience is an asset;
• Ability to work independently without supervision and cohesively in a team setting;
• Intermediate computer skills and working experience with Microsoft Word, Excel, PowerPoint and Publisher;
• Proficiency in Cantonese and English, both oral and written is preferred;
• Proficiency in Mandarin is an asset.

Other Requirements:

All summer student positions are funded to promote employment opportunities for students. The position and duration of it are based on funding approval. To be eligible for the program, job applicants should meet the following criteria:

• Is between 15 and 30 years of age (inclusive) at the start of employment;
• Is a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act* and;
• Have a valid Social Insurance Number at the start of the employment and be legally entitled to work in Canada in accordance with relevant or territorial legislation and regulations.

Note: Due to the large volume of applications expected to be received, we thank all candidates for their interests. However, only those selected for interviews will be contacted.

DISCLAIMER:

Mon Sheong Foundation is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If contacted for an employment opportunity or testing, please advise Human Resources if you require accommodation.