Summer Student - Administrative Assistant

Crown Property Management Inc.; Ontario; On-site; CAD 30,000 - 40,000; Full time

Job summary

An established industry player is seeking a Summer Student Administrative Assistant to provide essential support in property management. This role involves maintaining quality building operations, assisting with financial processes, and organizing documents. Ideal candidates will be proactive, possess strong communication skills, and be eager to learn. This position offers a unique opportunity to gain valuable experience in a dynamic environment while contributing to team success. If you are a motivated post-secondary student looking to enhance your skills in a supportive setting, this role is perfect for you.

Qualifications

• Must be a secondary diploma holder and a current post-secondary student.
• Strong communication skills and a positive attitude are essential.

Responsibilities

• Maintain building premises and ensure efficient operations.
• Assist with processing invoices and managing office supplies.
• Support tenant events and maintain databases of tenants and vendors.

Skills

Communication Skills

Multi-tasking

Teamwork

Adaptability

Education

Secondary Diploma

Post-secondary Student (3rd or 4th year)

Tools

Yardi Software

Job description

Summer Student - Administrative Assistant

Join to apply for the Summer Student - Administrative Assistant role at Crown Property Management Inc.

Position Summary and Objectives

As a Summer Student, the Administrative Assistant reports to the Property Manager and is responsible for providing reliable, timely, and efficient support for properties in the assigned portfolio.

Responsibilities

• Maintain quality building premises and ensure efficient building operations.
• Answer the main telephone line and respond to inquiries.
• Assist with processing invoices and preparing purchase orders.
• Maintain office areas, including reception, supply room, and kitchen.
• Manage mail, couriers, and office equipment.
• Organize and prepare documents, correspondence, presentations, and reports.
• Maintain and update databases of tenants, contacts, and vendors.
• Assist with tenant request and maintenance systems.
• Manage parking roster, issue cards, and handle invoices and deposits.
• Support tenant/building events, including the summer barbeque.

Additional Support

Provide administrative support to team members and ensure accuracy of financial information by reconciling and coding invoices, and using Yardi software for receivables and payables.

Qualifications

Education

• Secondary Diploma, required
• Currently a 3rd or 4th year post-secondary student, required

Personal Competencies

• Positive, professional attitude supporting teamwork
• Willingness to learn and develop new skills
• Flexibility, multi-tasking, and adaptability to change
• Strong communication skills
• Ability to work independently and under pressure

We are committed to accommodating employees with disabilities as per AODA. Please inform us if you require accommodation.