Substitute Administrative Assistant

Canadian Rockies Public Schools; Banff, Canmore, Exshaw; On-site; CAD 28,000 - 38,000; Part time

Job summary

Canadian Rockies Public Schools is seeking a substitute Administrative Assistant for the 2026-2027 school year. The ideal candidate is friendly, approachable, highly organized, and capable of multitasking in a fast-paced setting while upholding confidentiality.

The role is the first point of contact for students, staff, parents and the public, handles data entry in PowerSchool, collects fees, and prepares communications. Start date is casual and hours vary by assignment.

Qualifications

• Professional demeanor when dealing with the public and confidentiality.
• Strong organization and multitasking abilities.

Responsibilities

• Serve as first point of contact for students, staff, parents, and the public.
• Assist with student sign-in/out, password changes, MyPass access, minor first aid.
• Maintain and update student information in PowerSchool.
• Collect school or program fees.
• Type reports and correspondence for administration.
• Prepare information booklets, newsletters, and communications.
• Manage attendance records and send letters/emails monthly.
• Perform other duties as assigned by the Principal.

Skills

Organization

Time management

Multitasking

Prioritization

Communication

Job description

Canadian Rockies Public Schools is now accepting applications for substitute Administrative Assistant position for the 2026-2027 school year:

We are seeking a friendly, approachable person with outstanding organization, prioritizing, time management, and multitasking skills in a fast-paced environment. A high level of professionalism in dealing with the public and matters of confidentiality is expected.

Duties include:

• First point of contact for students, staff, parents, and the public – in person, on the telephone and via school email.
• First point of contact for students’ physical, emotional and technology needs (students signing in and out, signing in and out computers, managing password changes, supporting access to MyPass, minor first aid, etc).
• Maintaining and updating student information using PowerSchool software (collecting and processing student information, entering data, creating and printing reports).
• Collection of any school or program fees.
• Typing reports and correspondence for school administration.
• Preparing information booklets, newsletters, and other communication.
• Managing attendance records, sending out attendance letters and emails monthly.
• Other duties as assigned by the Principal.

Start Date: Casual

Hours: Dependent on school assignment.

The working conditions for this position are covered under a collective agreement between the Canadian Rockies Public Schools Division and the Canadian Union of Public Employees Local 4306.

Closing date for applications: Until suitable candidates have been found.

A Criminal Record Check/Vulnerable Sector Check (current within 3 months) will be required before the successful candidate may start in this position.

Canadian Rockies Public Schools thanks all applicants. Only those candidates selected for an interview will be contacted.