Subcontracts Administrator

ACCIONA; Surrey; On-site; CAD 90,000 - 95,000; Full time

Benefits offered by this job

Paid vacation & sick leave

Group benefits & EFAP

Health Spending Account

Learning & development

RRSP matching

Discretionary bonus

Share purchase program

Job summary

ACCIONA in Surrey, BC is seeking a Subcontract Coordinator to administer, coordinate, and manage subcontract agreements and claims, supporting procurement and project teams. You will liaise with discipline leaders and the commercial team to keep projects on time and on budget in line with contract terms.

The role requires at least 5 years of major subcontract experience, managing packages worth $10M+, and solid knowledge of contract language.

Qualifications

• 5+ years of relevant Subcontracting experience
• Experience managing packages worth $10M+
• Legally eligible to work in Canada
• Familiar with Design-Build and P3 delivery models

Responsibilities

• Assist Subcontracts Manager with subcontractor management.
• Track subcontract deliverables and performance metrics.
• Facilitate communication between subcontractors and project teams.
• Review subcontract information after procurement handover.
• Prepare monthly applications for payment.
• Coordinate with cost control on costs and accruals.
• Administer contracts and document management.

Skills

Communication skills

Contract administration

Forecasting & accruals

Cost management

Negotiation

Leadership

Project controls

Documentation

Contract knowledge

Education

Degree in Quantity Surveying or Engineering

Tools

Excel

Job description

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.
We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca

Job Description

Reporting directly to the Subcontracts Manager within the commercial team, the Subcontract Coordinator is responsible for administration, coordination, and management and follow up of the subcontract agreements and claims. The role supports procurement and project management teams, in particular liaising with measurable pay items/lump sum as a main point of contact with discipline leaders and the commercial team.
The individual must have the ability to work as part of the Commercial team, and collaborate with other departments of the organization, to deliver a successful project on time, on budget to the quality specifications established in the Project Agreement.

Responsibilities

• Assists Subcontracts Manager and Prime Contract Manager with subcontractor management.
• Track and manage subcontract deliverables, schedules, and performance metrics.
• Facilitate communication between subcontractors, internal teams, and project stakeholders to resolve issues and maintain positive working relationship.
• Review subcontract’s information following handover from procurement.
• Identifies and minimizes areas of contractual risk.
• Administer subcontractors together with Area Manager, monitor their performance and ensure compliance with subcontract requirements to commercial terms.
• Support the Subcontracts Manager in reviewing Requisitions for Change Orders to confirm compliance with the subcontract.
• Interact with engineering and construction departments to prepare monthly applications for payment both for the corresponding Subcontracts and Change Order measurable pay items/lump sum, provided with back up documents/field survey in accordance with contract terms.
• Close cooperation with cost control team to track, evaluate and monitor cost per applicable disciplines.
• Preparation of monthly costs/quantities accruals and forecast monthly incurred costs.
• Assist the Subcontracts Manager in conducting subcontract final account review and process back charges, including contractor requests for release of hold back and final payment, ensuring all documentation is received, and deficiencies are addressed.
• General contract administration.
• Any other duties and responsibilities as maybe assigned to him from time to time by the Subcontracts Manager and/or Prime Contract Manager.

Required Skills And Competencies

• Excellent oral and written communication skills.
• Ability to successfully administer multiple complex contracts at the same time.
• Good hands on technical, communication, organizational, supervisory and planning skills.
• Working knowledge of contract language and legal requirements of contracts.
• Expertise in documentation organization.
• Excellent people, leadership and organizational skills.
• Expert numerical competence and spreadsheet aptitude.
• Advanced understanding of contractual, commercial, financial and Project controls.
• Minimum 5 years of relevant experience with major subcontractors in roles dealing with management of forecasts and accruals, cost management and mitigation, claims and variations, negotiation and settlement of disputes with contractors.
• Familiarity with project delivery models such as Design-Build, P3, etc.
• International major contractors experience in joint venture environments preferred.
• Experience operating at a Commercial Department of a major project
• Experience managing packages worth $10 million or more.
• Degree in Quantity Surveying, Engineering, or equivalent work experience.
• Must be legally eligible to work in Canada.

The position is based out of Surrey, and it offers an annual base salary in the anticipated range of $90,000 - $95,000 CAD, with compensation determined based on experience, qualifications, and internal equity.

Role

In addition to base salary, this role includes a total rewards package that supports employee well-being, development, and long-term growth, subject to company policies and applicable provincial employment standards, including:

• Paid vacation and sick leave
• Group benefits and EFAP from your start date, with premiums paid by ACCIONA
• Health Spending Account
• Learning, development, and internal career opportunities
• RRSP matching
• Performance-based discretionary bonus
• Share purchase program

ACCIONA has been given the Top Employer 2022, 2023, 2024 & 2025 certification in Canada, as well as the Top Employers North America 2022, 2023, 2024 & 2025 seal, which certifies the company's commitment to excellence in human resources management and those who focus on putting their people first through their exceptional HR policies. As a company that values diversity as a source of talent, we work to foster an inclusive environment that promotes respect, belonging and engagement so that all people can participate on an equal opportunity basis. We invite everyone to apply regardless of origin, circumstances, background or condition.