Student Recruitment Administrator

Ontario University Athletics; Guelph; On-site; CAD 48,000 - 60,000; Full time

Job summary

The University of Guelph is seeking a Student Recruitment Administrator to coordinate pre-interview components for Co-operative Education, including posting approvals and interview scheduling across multiple programs.

The role supports thousands of employers and hundreds of interviews per week, working within the ES&S unit and Experience Guelph system to ensure efficient recruitment operations.

Qualifications

• One year community college diploma in HR or business administration with at least one year of related admin experience.

Responsibilities

• Interact daily with employer stakeholders, guiding co-op information and Experience Guelph usage.
• Administer posting of thousands of co-op jobs and assess against recruitment standards.
• Create interview schedules and confirm details with interviewers.
• Troubleshoot conflicts and adjust schedules.
• Review accepted job offers daily to keep schedules current.
• Ensure co-op students sign up for upcoming interviews before deadlines.
• Close interview schedules and send packages to employers at least one day before.
• Record all posting/interview communications in the system.
• Contribute to data integrity and manage Experience Guelph content and accounts.

Skills

MS Office

MS Teams

Communication skills

Attention to detail

Education

Diploma in Human Resources or Business Administration

Tools

Orbis-based software

Job description

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Primary Category Page: Staff and Management

Requisition ID: 2943

Department:Experiential Learning
Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from10/05/2026to05/28/2027
Temporary Absence of the Regular Incumbent

General Purpose

The Student Recruitment Administrator is a member of the Employment Services & Systems (ES&S) unit within the Experiential Learning Hub. ES&S is responsible for employment services for students, as well as the maintenance and use of the Experience Guelph system, an experiential learning management platform. The ES&S team works with thousands of employers who post and hire U of G students annually for 6,000+ co-op students from over 60 co-op programs, as well as all regular U of G students and new graduates.

This role is one of three positions that co-ordinate pre-interview components of the Co-operative Education recruitment process, including the approval of all employer accounts in Experience Guelph, posting and approval of all co-op job postings, and the scheduling of all co-op interviews. During peak periods, the incumbent could be responsible for posting close to 300 co-op job postings and arranging almost 75 interviews in a single week.

Duties and Responsibilities

• Interacts daily with members of our employer stakeholder base, communicating co-op information regarding programs and the employment process, and provides one-on-one guidance and support for use of the Experience Guelph system.
• Administers the posting of thousands of co-op job opportunities annually, assessing each posting against the EL Hub's recruitment standards, and adding additional pertinent information to assist students in searching and applying for opportunities.
• Creates interview schedules based on employer directions and connects one-on-one with interviewers to confirm any missing or unclear information.
• Troubleshoots student conflicts, working collaboratively with the employer to accommodate where possible, and updates the interview schedules accordingly (between 30-40% of interview schedules experience conflicts, depending on the semester).
• Reviews accepted job offers daily, removing students who have accepted other positions so that interview schedules are current.
• Works to ensure that all co-op students have signed up for upcoming interviews prior to the deadline.
• Closes interview schedules and sends interview packages (interview schedule, application bundle, etc.) to employers no later than one day in advance of the scheduled interview.
• Records all posting and interview related communications with employers and students in the system.
• Contributes to data integrity standards; creates and edits content and accounts in the Experience Guelph platform.

Requirements

• One (1) year Community College Diploma in Human Resources or Business Administration or a related field along with at least one (1) year of related administrative experience, preferably in roles focusing on Human Resources or post-secondary education. A relevant combination of education and experience may be considered.
• Experience working with systems and databases; previous use of an Orbis-based software is considered an asset.
• Advanced knowledge of Microsoft Office programs (Word, Excel, Office 365) and web conferencing tools (MS Teams, etc.).
• A high degree of accuracy and attention to detail, along with outstanding written and oral communication skills is required.
• Ability to work with a variety of stakeholders (employers, students, faculty/staff, and alumni) using tact and diplomacy during interactions.
• Capable of working both independently and collaboratively in an extremely high-paced and often stressful environment with the ability to maintain efficiency while multi-tasking competing demands.
• Excellent personal judgement, organizational and communication skills, and problem-solving ability in order to multitask and prioritize duties while dealing with interruptions.

* This is a multi-incumbent role meant to serve all co-op programs and be cross trained to provide back-up and relief to other members of the ES&S team.

Employee Type: Regular
Position Number:10114040
Classification: USW, Local 4120 Salary:Band 4
USW Local 4120 Wage Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date:09/18/2026
Closing Date:09/25/2026