Student Recruitment Administrator

University of Guelph; Guelph; On-site; CAD 52,000 - 64,000; Full time

Job summary

University of Guelph in Guelph, Ontario is seeking a Student Recruitment Administrator within the Employment Services & Systems unit of the Experiential Learning Hub. The role coordinates pre-interview components of the Co-operative Education recruitment process, approves employer accounts in Experience Guelph, posts co-op jobs, and schedules interviews for thousands of employers and students.

The position requires a one-year college diploma in HR or Business Administration with related

Qualifications

• When applying, a one-year college diploma in HR or Business Administration with at least one year of related administrative experience is required.
• Experience with systems and databases; familiarity with Orbis-based software is an asset.
• Advanced knowledge of Microsoft Office (Word, Excel, Office 365) and web conferencing tools (MS Teams).
• High degree of accuracy and outstanding written and oral communication skills.
• Ability to work with employers, students, faculty/staff, and alumni with tact and diplomacy.
• Capable of working independently and collaboratively in a fast-paced environment with multi-tasking.
• This multi-incumbent role serves all co-op programs and provide back-up support to ES&S team.

Responsibilities

• Interacts daily with employer stakeholders, providing guidance on use of the Experience Guelph system.
• Administers posting of thousands of co-op job opportunities and ensures postings meet recruitment standards.
• Creates interview schedules and confirms missing or unclear information with interviewers.
• Troubleshoots conflicts and updates interview schedules accordingly.
• Reviews accepted job offers daily to keep interview schedules current.
• Ensures all co-op students sign up for upcoming interviews before deadlines.
• Closes interview schedules and sends interview packages to employers ahead of interviews.
• Records all posting and interview communications in the system.
• Contributes to data integrity by creating and editing content and accounts in Experience Guelph.

Skills

Strong communication

Organization & multitasking

Attention to detail

Problem solving

Independent & collaborative work

Education

One-year college diploma in HR or Business Administration

Tools

Orbis-based software

Experience Guelph platform

MS Teams

Office 365

Job description

Location: Guelph, ON, CA, N1G 2W1

Primary Category Page: Staff and Management

Division: Student Affairs

Requisition ID: 2943

Department: Experiential Learning

Position covered by the Collective Agreement with USW Local 4120

Temporary full-time from 10/05/2026 to 05/28/2027

Temporary Absence of the Regular Incumbent

General Purpose

The Student Recruitment Administrator is a member of the Employment Services & Systems (ES&S) unit within the Experiential Learning Hub. ES&S is responsible for employment services for students, as well as the maintenance and use of the Experience Guelph system, an experiential learning management platform. ES&S is responsible for employment services for students, as well as the maintenance and use of the Experience Guelph system, an experiential learning management platform. The ES&S team works with thousands of employers who post and hire U of G students annually for 6,000+ co-op students from over 60 co-op programs, as well as all regular U of G students and new graduates.

This role is one of three positions that co-ordinate pre-interview components of the Co-operative Education recruitment process, including the approval of all employer accounts in Experience Guelph, posting and approval of all co-op job postings, and the scheduling of all co-op interviews. During peak periods, the incumbent could be responsible for posting close to 300 co-op job postings and arranging almost 75 interviews in a single week.

Duties And Responsibilities

• Interacts daily with members of our employer stakeholder base, communicating co-op information regarding programs and the employment process, and provides one-on-one guidance and support for use of the Experience Guelph system.
• Administers the posting of thousands of co-op job opportunities annually, assessing each posting against the EL Hub’s recruitment standards, and adding additional pertinent information to assist students in searching and applying for opportunities.
• Creates interview schedules based on employer directions and connects one-on-one with interviewers to confirm any missing or unclear information.
• Troubleshoots student conflicts, working collaboratively with the employer to accommodate where possible, and updates the interview schedules accordingly (between 30-40% of interview schedules experience conflicts, depending on the semester).
• Reviews accepted job offers daily, removing students who have accepted other positions so that interview schedules are current.
• Works to ensure that all co-op students have signed up for upcoming interviews prior to the deadline.
• Closes interview schedules and sends interview packages (interview schedule, application bundle, etc.) to employers no later than one day in advance of the scheduled interview.
• Records all posting and interview related communications with employers and students in the system.
• Contributes to data integrity standards; creates and edits content and accounts in the Experience Guelph platform.

Requirements

• One (1) year Community College Diploma in Human Resources or Business Administration or a related field along with at least one (1) year of related administrative experience, preferably in roles focusing on Human Resources or post-secondary education. A relevant combination of education and experience may be considered.
• Experience working with systems and databases; previous use of an Orbis-based software is considered an asset.
• Advanced knowledge of Microsoft Office programs (Word, Excel, Office 365) and web conferencing tools (MS Teams, etc.).
• A high degree of accuracy and attention to detail, along with outstanding written and oral communication skills is required.
• Ability to work with a variety of stakeholders (employers, students, faculty/staff, and alumni) using tact and diplomacy during interactions.
• Capable of working both independently and collaboratively in an extremely high-paced and often stressful environment with the ability to maintain efficiency while multi-tasking competing demands.
• Excellent personal judgement, organizational and communication skills, and problem-solving ability in order to multitask and prioritize duties while dealing with interruptions.
• This is a multi-incumbent role meant to serve all co-op programs and be cross trained to provide back-up and relief to other members of the ES&S team.

Employee Type: Regular

Position Number: 10114040

Classification: USW, Local 4120 Salary: Band 4

USW Local 4120 Wage Grid

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 09/18/2026

Closing Date: 09/25/2026