Student Affairs Manager

McGill Faculty of Medicine and Health Sciences; Sherbrooke; On-site; CAD 66,000 - 99,000; Full time

Benefits offered by this job

Health insurance

Dental

Life Insurance

Defined contribution pension

RRSP and TFSA

Vacation policy

Personal days

Floating holidays

Summer Fridays

December time off

Remote work up to 2 days per week

Job summary

McGill Faculty of Medicine and Health Sciences in Canada seeks a Student Affairs Manager to provide ongoing support for clinical education programs, supervise staff, and contribute to administrative tools for clinical activities. You will work with program directors, participate in governance, onboarding, staffing processes, and accreditation readiness.

English and French fluency and 5+ years of related experience are required; generous benefits and remote work options are available where

Qualifications

• Minimum 5 years of experience in an administrative, academic, healthcare, or student affairs environment.
• Experience supervising staff, including coaching, mentoring and performance management.
• Proven ability to delegate work effectively, manage workloads, and ensure operational continuity.
• Experience in recruitment, onboarding, and training activities.
• Strong leadership, organizational, and decision-making skills.
• Excellent interpersonal and relationship-building skills, with diverse stakeholders.
• Strong project management and process improvement skills.
• Ability to manage multiple priorities in a complex, fast-paced environment.
• Excellent verbal and written communication in English and French.

Responsibilities

• Participate in relevant governance meetings (e.g., FPGEC) and collaborate with Directors to ensure smooth operations for PGME and UGME activities.
• Direct supervision of student affairs staff and onboarding of new staff; evaluate training needs.
• Participate in staffing processes, including interview processes and candidate recommendations.
• Conduct performance evaluations and assess probationary period performance.
• Support centralized workflows and tools, discuss issues, and resolve them.
• Participate in Clinical Student Affairs team meetings and develop the knowledgebase.
• Lead or participate in quality assurance and quality improvement initiatives.
• Provide oversight for resident match activities, ensuring timelines and documentation standards.

Skills

Staff supervision

Recruitment

Training

Leadership

Organization

Decision-making

Project management

Bilingual English/French

Education

Bachelor's Degree

Job description

Position Summary

Reporting to the Associate Director, Clinical Student Affairs, the Student Affairs Manager ensures stable, effective, and consistent support to their assigned clinical education programs/courses, in accordance with accreditation standards. The Student Affairs Manager ensures the continuity of quality support, supervises and supports student affairs staff, and contributes to the development and implementation of tools and initiatives related to administrative support for clinical educational activities.

Primary Responsibilities

Participate in relevant SoM educational governance meetings (e.g. FPGEC) Foster effective working relationships with Program/Course Directors to ensure smooth operations for PGME and UGME activities. Hold regular meetings with Program/Course Directors to: Direct supervision of student affairs staff. Hold regular meetings with individual staff members to: Participate in staffing processes, including interview process, and recommendations on candidates. Participate in onboarding of new staff and evaluate and assess needs for training for employees. Conduct performance evaluations and make assessments and recommendations on trial period /probationary period performance. Ensure regular touch points between the administrator and the Program/Course Director On an ongoing basis, support consistent understanding of centralized workflows and tools, discuss and resolve issues. Participate in SoM Clinical Student Affairs team meetings to: Participate in the development of the Clinical Student Affairs knowledgebase. Participate in preparation for accreditation activities for assigned programs Lead and/or participate in quality assurance and quality improvement initiatives Provide oversight for activities related to resident match ensuring compliance with timelines, policies, and documentation standards.

Other Qualifying Skills and/or Abilities

Minimum 5 years of experience in an administrative, academic, healthcare, or student affairs environment. Demonstrated experience supervising staff, including coaching, mentoring and performance management. Proven ability to delegate work effectively, manage workloads, and ensure operational continuity across a team. Experience in recruitment, onboarding, and training activities. Strong leadership, organizational, and decision-making skills. Excellent interpersonal and relationship-building skills, with the ability to collaborate with diverse stakeholders. Strong project management and process improvement skills. Ability to manage multiple priorities in a complex, fast-paced environment. Excellent verbal and written communication skills in English and French.

What we offer

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Eligibility and Requirements

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here.

Minimum Education and Experience

Bachelor's Degree 3 Years Related Experience

Annual Salary

Annual Salary: (MPEX Grade 04) $66,190.00 - $82,740.00 - $99,290.00

Job Profile

MPEX-SAF2D - Student Affairs - Professional

Hours per Week

33.75 (Full time)

Supervisor

Associate Director, Clinical Student Affairs

Deadline to Apply

2026-10-12

Diversity and Inclusion

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [e-mail].

Location

Located in one of the world’s great multicultural and multilingual cities, McGill University is internationally recognized for its excellence as a leading institution of higher education and research. For nearly 200 years, through the work of dedicated people, McGill has been breaking ground in diverse fields and contributing solutions to some of the world’s most significant issues. McGillians are proud to be part of a community that is both global and local, inspired by challenge and committed to shaping a better future. McGill received a Platinum STARS rating in sustainability, is among Canada’s greenest employers, and is a top Montreal Employer.

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