Strategic Office Operations and Executive Coordinator

Meridia Recruitment; Halifax; On-site; CAD 60,000 - 90,000; Full time

Job summary

The Nova Scotia Association of Architects (NSAA) is seeking an Office Operations Manager in Halifax, NS to ensure seamless administration and operation. Reporting to the Executive Director, this role provides executive support and oversees administrative systems, volunteer and committee support, member service administration, communications, records management, and special events.

The successful candidate will have post-secondary education and five years of administrative experience, with

Qualifications

• Post-secondary education with extensive administrative experience.
• Experience in executive support and committee coordination.
• Strong organizational and project management skills with attention to detail.
• Proficiency with MS Office; familiarity with MailChimp and WordPress is a plus.

Responsibilities

• Provide executive support to the Executive Director, managing schedules and confidential matters.
• Coordinate day-to-day operations and respond to inquiries.
• Identify opportunities to improve office systems, processes, and procedures to increase efficiency.
• Prepare reports, briefing materials, presentations, and correspondence.
• Coordinate all aspects of committee meetings, including scheduling, agendas, materials, and follow-up activities.
• Oversee financial documentation and liaise with external bookkeeper for reporting purposes.
• Maintain and update member records and support annual reporting and renewal processes.
• Develop and distribute member communications, newsletters, and organizational announcements.
• Lead planning and execution of special events including AGM and Holiday Social.
• Develop, implement and maintain records management policies and compliance tracking.

Skills

Organizational skills

Project management

Executive support

Confidentiality

Communication

Stakeholder coordination

Office administration

Attention to detail

Education

Post-secondary education

5+ years administrative experience

Tools

PowerPoint

Adobe InDesign

MailChimp

WordPress

MS Office Suite

Job description

The Nova Scotia Association of Architects (NSAA) is seeking an Office Operations Manager in Halifax, NS to ensure seamless administration and operation. Reporting to the Executive Director, this role provides executive support and oversees administrative systems, volunteer and committee support, member service administration, communications, records management, and special events.

The successful candidate will have post-secondary education and five years of administrative experience, with