Administrative Business Partner

Asana; Vancouver; Hybrid; CAD 90,000 - 140,000; Full time

Job summary

Asana is seeking an Administrative Business Partner (ABP) in Vancouver to provide strategic, high-impact executive support to senior leaders. This in-office/hybrid role prioritizes calendar optimization, travel coordination, and proactive meeting preparation in a fast-moving, global environment.

You will partner across the ABP team, leverage AI tools to improve productivity, and drive operational excellence while maintaining discretion with confidential information.

Qualifications

• 7+ years supporting VP or C-Suite leaders.
• Experience operating across a global business with complex international logistics.
• Exceptional discretion and judgment with confidential and sensitive information.
• Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along.
• Composure and grace under pressure in a fast-paced, high-change environment.
• Comfort with an in-person, office-centric hybrid schedule.
• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making.

Responsibilities

• Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management.
• Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies.
• Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team.
• Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events.

Skills

Executive support

Calendar management

Stakeholder management

Discretion

AI tools curiosity

Tools

Asana

AI tools

Job description

The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage. The ABP is expected to build deep business acumen, operate with exceptional discretion, and drive operational excellence across a fast-moving, global organization.

This role is based in our Vancouver office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What You'll Achieve

Executive & Calendar Management

• Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management
• Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies rather than reacting to them
• Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team
• Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events

Meeting & Communications Support

• Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
• Prepare the executive for key meetings through briefing materials and relevant context
• Draft and route communications on behalf of executives, including internal announcements, team messages, and channel communications
• Serve as a communication proxy where appropriate, maintaining professionalism and discretion
• Act as a hub of knowledge for the team - fielding questions, routing requests to the right owners, and finding answers even when they aren't immediately obvious

Event Planning & Ownership

• Own end-to-end planning and execution of team events including all-hands, off-sites, end-of-quarter celebrations, and product launch celebrations
• Coordinate cross-functionally to manage logistics, timelines, and stakeholder alignment from start to finish

Project, Program & Process

• Lead and manage large, complex cross-functional projects with measurable business impact
• Track workstreams, surface blockers, and keep stakeholders aligned and informed
• Identify operational gaps and build the processes to close them - not just managing existing workflows but creating structure where it doesn't yet exist
• Leverage Asana's own product and AI tools to design, document, and optimize operational workflows; helping leaders adopt and model best practices is a core expectation of this role

Stakeholder Partnership

• Maintain a working knowledge of key internal and external stakeholders to effectively interface on the executive's behalf across all levels of the organization
• Build trusted relationships across the organization, including with chiefs of staff, people partners, and other ABPs
• Serve as an extension of the executive in all internal and external interactions - anticipating their perspective, advancing their priorities, and representing them with professionalism and discretion

Culture & Operational Excellence

• Embody Asana's operating principles and mission in day-to-day work
• Demonstrate curiosity about AI tools and emerging technologies; actively use them to improve productivity, collaboration, and decision-making
• Contribute to the continuous improvement of ABP team practices, knowledge-sharing, and team camaraderie

About you

• 7+ years supporting VP or C-Suite leaders
• Experience operating across a global business with complex international logistics
• Exceptional discretion and judgment with confidential and sensitive information
• Strong prioritization skills with the ability to analyze trade-offs and bring stakeholders along
• Composure and grace under pressure in a fast-paced, high-change environment
• Comfort with an in-person, office-centric hybrid schedule
• Demonstrates curiosity about AI tools and emerging technologies, with a willingness to learn and leverage them to enhance productivity, collaboration, or decision-making

At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

What we'll offer

Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we're committed to looking at market value which is why we check ourselves an