Strategic Executive Assistant to the Leadership Team

EllisDon; Calgary; On-site; CAD 42,000 - 64,000; Full time

Job summary

EllisDon is seeking an Executive Assistant to provide comprehensive administrative support to senior leaders. You will compose and edit confidential documents, coordinate calendars and travel, and prepare meeting materials.

Key requirements include 3–5 years' experience supporting senior leaders, proficiency in Word, Excel, PowerPoint, and PDFs, and a proven ability to build relationships at all levels while handling sensitive information with discretion.

Qualifications

• 3–5 years of experience supporting senior leaders in a corporate environment.
• Proficient with PDF, Word, Excel and PowerPoint.
• Strong ability to develop working relationships across levels while handling confidential information.

Responsibilities

• Provide comprehensive administrative support by composing and editing confidential documents, contracts, proposals, invoices, and expense reports.
• Support senior leadership and coordinate with internal business units; manage calendars and travel.
• Coordinate schedules, arrange travel, and prepare itineraries.
• Assist with meeting prep including invitations, catering, guest lists, and distribution of materials.
• Welcome visitors and direct them to meeting rooms; organize internal meeting logistics.
• Sort mail and prepare outgoing courier packages.
• Proactively plan and prioritize tasks to meet goals.

Skills

3–5 years experience supporting senior

Relationship building

Confidentiality

Attention to detail

Punctuality

Communication

Discretion

Meeting coordination

Education

Experience with corporate admin support

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF editors

Job description

EllisDon is seeking an Executive Assistant to provide comprehensive administrative support to senior leaders. You will compose and edit confidential documents, coordinate calendars and travel, and prepare meeting materials.

Key requirements include 3–5 years' experience supporting senior leaders, proficiency in Word, Excel, PowerPoint, and PDFs, and a proven ability to build relationships at all levels while handling sensitive information with discretion.