Strategic Executive Assistant to Leadership Team

Livingston International; Toronto; On-site; CAD 61,000 - 90,000; Full time

Job summary

Livingston International is seeking an Executive Assistant I to provide high-level administrative and strategic support to senior leaders in our Toronto office. The role requires proactive organization, discretion, and excellent communication to coordinate calendars, meetings, travel, and special projects.

The candidate will manage confidential information, prepare reports, and ensure efficient operation of the executive office in a dynamic, global trade environment.

Qualifications

• 6 years of related experience.

Responsibilities

• Strategic calendar management for senior leaders.
• Act as primary point of contact for internal and external stakeholders.
• Plan, organize, and execute executive meetings and events.
• Arrange complex travel itineraries and logistics.
• Support projects with progress tracking and reporting.
• Prepare reports and presentations for leadership.
• Process expense reports and track budgets.
• Maintain confidentiality and discretion at all times.
• Oversee office operations for the executive team.
• Undertake special projects as directed by the executives.

Skills

Executive-Level Support

Communication Proficiency

Organizational Expertise

Technical Aptitude

Project Management

Financial Acumen

Problem-Solving Skills

Interpersonal Skills

Confidentiality & Discretion

Professionalism

Education

Bachelor’s Degree in Business

Tools

Microsoft Office Suite

Word

Excel

PowerPoint

Outlook

Job description

Livingston International is seeking an Executive Assistant I to provide high-level administrative and strategic support to senior leaders in our Toronto office. The role requires proactive organization, discretion, and excellent communication to coordinate calendars, meetings, travel, and special projects.

The candidate will manage confidential information, prepare reports, and ensure efficient operation of the executive office in a dynamic, global trade environment.