STHS 26/27 Part Time - Administrative Assistant

Northland Properties; Revelstoke; On-site; CAD 25,000 - 30,000; Part time

Benefits offered by this job

Employee Assistance Program

Ext­ended Health, Dental, Vision

Revelstoke Mountain Resort Season pass

Family & friends discounts on lift/hel

Industry pro deals at STHS & RMR

Northland hotels employee rates

Discounts at Northland properties'\nac

Job summary

Selkirk Tangiers Heli Skiing in Revelstoke, BC, seeks a Part Time Seasonal Administrative Assistant to support cash office, accounting, HR tasks and general admin. Training occurs in Oct/Nov with shifts over weekends from December through April.

The role involves payroll, reconciliations, vendor communications and data management to keep operations smooth and compliant. You will work with a small team dedicated to safety, premier guest service and a dynamic mountain experience, offering a

Responsibilities

• Daily processing of Accounts Payable
• Handling petty cash
• Processing Bank Deposits
• Completing Daily Internal Income Audits
• Respond to inquiries and other tasks related to maintaining the accounts receivable & payables records
• Routinely perform accounting reconciliations, account aging analysis and establish clear and concise communication with colleagues and vendors
• Reconciling bank statements
• Preparing month/period-end reporting
• Preparing AR Invoices
• Auditing payments
• Assisting with year-end account reconciliations
• Aid with statistical summaries for budgeting
• Provide backup support to other department managers
• Assisting with Payroll Administration and Accounts Receivable as required
• Ensuring proper storage of accounting documents
• Perform other duties as assigned
• Assist in the recruitment & onboarding process
• Support Managers to facilitate the new hire orientation process, ensuring all necessary paperwork is completed and new employees are properly onboarded
• Maintain accurate and up-to-date personnel files for all STHS employees
• Ensure compliance with record-keeping requirements and data protection regulations
• Prepare and update employee contracts, job descriptions with Managers within Ceridian Dayforce
• Dayforce audits of timesheets and pay processing
• Processing of employee gratuities for payroll
• Act as a point of contact for employee/manager questions and concerns
• Foster a positive and inclusive work environment through engagement initiatives
• Stay informed about changes in labour regulations and update HR policies accordingly
• Track and maintain records of employee training and development activities
• Coach managers to complete communication forms and the progressive disciplinary process as needed
• Support the layoffs of the seasonal workforce
• Participate in organizing staff engagement initiatives and events
• Support the uniform program
• Assisting in the development and implementation of policies and ensuring company practices align with these policies
• Collaborate with the safety team to ensure a safe work environment
• Assist in the development and implementation of safety protocols and emergency response procedures

Job description

Job Title: PART TIME SEASONAL - Administrative Assistant

Schedule - 3x - 8 hour days per week - Training in Oct/Nov - Shifts over weekends from December - April

Location: Revelstoke, BC

Department: Administration – Accounting – Human Resources

Reports to: Administrative Manager

Selkirk Tangiers Heli Skiing offers a challenging and enjoyable work environment with many benefits. Our team is dedicated to renowned customer service, workplacesafetyand continued growth as a premierheliskiing experience. In exchange for employee excellence, we offer a professional atmosphere, access to incredible outdoor recreation from our base, (including skiing and snowboarding) an inspiring setting and many unique employee privileges.

Duties andResponsibilities of the Role:

Cash Office & Accounting tasks

• Daily processing of Accounts Payable
• Handling petty cash
• Processing Bank Deposits
• Completing Daily Internal Income Audits
• Respond to inquiries and other tasks related tomaintainingthe accounts receivable& payablesrecords
• Routinely perform accounting reconciliations, account aginganalysisandestablishclear and concise communicationwith colleagues and vendors
• Reconciling bank statements
• Preparing month/periodend reporting
• Preparing AR Invoices
• Auditing payments
• Assistingwith year-end account reconciliations
• Aidwith statistical summariesfor budgeting
• Provide backup support to otherdepartmental managers
• Assisting with Payroll AdministrationandAccounts Receivable asrequired
• Ensuring proper storage of accounting documents
• Perform other dutiesas assigned

Human Resources tasks

• Assistin the recruitment& onboardingprocess
• Support Managers tofacilitatethe new hire orientation process, ensuring all necessary paperwork is completed and new employees are properlyonboarded
• Maintainaccurateand up-to-date personnel files for all STHS employees
• Ensure compliance with record-keeping requirements and data protection regulations
• Prepare and update employee contracts, job descriptions with Managers within Ceridian Dayforce
• Dayforce audits of timesheets and pay processing
• Processing of employeegratuitiesfor payroll
• Act as a point of contact for employee/managerquestions and concerns
• Foster a positive and inclusive work environment through engagement initiatives
• Stay informed about changes inlabourregulations and update HR policies accordingly
• Track andmaintainrecords of employee training and development activities
• Coach managers to complete communication forms and the progressive disciplinary process as needed
• Support the layoff’sof theseasonal workforce
• Participate in organizing staff engagement initiatives and events
• Support the uniform program
• Assistingin the development and implementation of policies and ensuring company practices align with these policies.

Occupational Health & Safety

• Collaborate with the safety team to ensure a safe work environment
• Assistin the development and implementation of safety protocols and emergency response procedures
• Support monthly inspections
• Assist Managers withworksafedocumentation and submission
• Aid with investigations as needed
• Occasionally attend JOHSC meetings, postinformationand updatesfrthese meetings and other health and safety reminders regularly
• Reviewcompliance documentation& certifications
• Support the COR audit process

Perks & Benefits

• Employee Assistance Program (EAP)- Free mental Health Support, Legal & Financial Counselling
• Extended Health, Dental, Vision Care benefits package
• Revelstoke Mountain Resort Seasons pass
• Family & friends discounts on lift tickets at Revelstoke Mountain Resort
• Heli skiing! Dependent on available seats and ability level
• Family & friends discounts on heliskiing seats (dependent on availability & ability level)
• Industry pro deals and discounts at STHS & RMR stores
• Employee rates, as well as Family & Friends rates for Northland Property hotels
• Discount at Northland properties restaurants across Canada
• Discounted Passes/Lift tickets at Grouse Mountain
• Ongoing Employee events, incentives & recognition program

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all responsibilities, duties, and skillsrequired ofpersonnel. All personnel maybe requiredto perform duties outside of their normal responsibilities as needed. Policies and guidelines of the organization that apply to your position will be outlined when you report to work.

No phone calls, emails or unscheduled visits, please.

Only select candidates whom meet the requirements of this position will be contacted for interviews.

Candidates must be legally entitled to work in Canada to apply as the employer does not have a Labour Market Impact Assessment (LMIA) that would support a foreign worker, for this role.