Steno 3 - Full-time temporary (Special Education Services)

St. Clement's School; Canada; Hybrid; CAD 36,000 - 43,000; Full time

Job summary

St. Clement's School is seeking a Steno III to provide administrative and secretarial support to the special education department.

The role involves assisting the Superintendent and Executive Assistant with reports, correspondence, and data entry across OnSIS, IEP OnLine, and related systems. The position requires advanced proficiency in MS Office, excellent organization and communication skills, and the ability to maintain confidentiality.

Qualifications

• Advanced skills in MS Office and ability to work independently.
• Excellent organizational and prioritization skills are essential.
• Strong communication and interpersonal abilities; maintain confidentiality.

Responsibilities

• Coordinate and provide administrative and secretarial support for the special education department.
• Assist with development of reports and presentations; manage correspondence.
• Prepare meetings, registrations, and transportation requests; support school staff and principals.

Skills

Advanced MS Office

Excellent organizational skills

Excellent communication skills

Maintain confidentiality

Team player

Tools

JD Edwards

OnSIS/PowerSchool

IEP Online

Job description

STENO 3 - Full-time Temporary
1.0 FTE - 35 hours/week
Salary $26.47 - $30.79 per hour

THERE IS NO GUARANTEE OF THE DURATION OF THE ASSIGNMENT

Reporting to the Superintendent of Special Education, through the Executive Assistant, the Steno III co-ordinates and provides administrative and secretarial support for the effective day-to-day operation of the special education department. Duties include assisting the Executive Assistant and Superintendent with the development of board reports / presentations, correspondence (e.g. schools / parents, etc.), OnSIS reporting / reconciliation, IEP OnLine, SEAC meeting preparation, website management, SIP claim applications, PPE ordering and processing, transportation requests of individualized transportation, coordination of Care and Treatment Education Programs (CTEP) (e.g. MOU contracts, PowerSchool registration, reporting, etc.), preparing shipments of computers/materials for schools, as well as providing day-to-day direct support to the principal(s) of special education and senior psychologist and manager of clinical services.

Qualifications:

Required: Advanced skills in various software applications, e.g. M.S. Office. Excellent organizational and prioritization skills. Excellent communication and interpersonal skills. Excellent problem-solving skills. Ability to work independently and as a team member. Ability to maintain confidentiality.
Preferred: Knowledge of Simcoe County District School Board Policies, Administrative Procedures Memoranda and Numbered Memoranda. Knowledge of board approved software, e.g. JD Edwards, registration utility. Facility with programs utilized in special education, including IEP online.
Previous experience working in an educational environment.

The duties, responsibilities and requirements for this position are not limited to the above but may include all of those in the Job Fact Sheet for Steno III.

Testing will be part of the selection process.

The duties, responsibilities and requirements for this position are not limited to the above but may include all of those in the job fact sheet for Steno 3.

Participation in the OMERS Pension Plan is mandatory for all full-time permanent employees,

even if currently in receipt of an OMERS pension.

When determining who should be interviewed for the position, the Employer shall use only the information provided in the employee's resume/application for the posted position in accordance with OPSEU Article 14.03(b). New hires to the Simcoe County District School Board will be required to submit a Criminal Background Check - Vulnerable Sector Screening that is satisfactory to the Board prior to beginning employment. Applicants are to provide permission to contact two professional references, including their current and most recent supervisor. All applicants are thanked for their interest in this position; however, only those who have been short-listed for an interview will be contacted.

The Simcoe County District School Board is committed to equitable hiring practices that provide equal opportunities for all applicants to be successful. We are committed to upholding the values of equity, diversity and inclusion. In support of our Strategic Priorities, we are seeking members who reflect diverse identities, lived experiences and perspectives to assist the Board in reflecting the community we serve. Our equitable hiring initiative is consistent with our obligation under the Ontario Human Rights Code to ensure that our hiring practices remain equitable to candidates from groups protected by the prohibited grounds under the Code.