Statement Gathering Administrative Support - OA5 (AESES)

UM Careers; Winnipeg; On-site; CAD 37,000 - 50,000; Part time

Benefits offered by this job

On-site work

Grant funded position

Job summary

National Centre for Truth & Reconciliation is seeking a Statement Gathering Administrative Support - OA5 (AESES) for a 25-hour per week, on-site role in Winnipeg. The position is grant-funded, part-time, with a start date in November 2026 and a salary range of 26.62 to 36.41 CAD per hour.

The role requires four years of related office experience and strong English communication. Responsibilities include coordinating appointments, travel claims, meeting materials, minutes, and liaison with

Qualifications

• Four years of directly related office experience is required.
• Experience with Indigenous peoples, Elders, Survivors, organizations, and communities is required.
• Directly related administrative experience is required.
• Experience with statement gathering or related experience in collecting oral history or stories from communities is an asset.
• Experience working with community-based organizations involved in education, public programming and outreach is an asset.
• Experience with video and/or audio productions is an asset.

Responsibilities

• Schedule appointments and update calendar for statement gathering coordinator and gatherers.
• Review mail, email, and phone messages daily and redirect inquiries as appropriate.
• Make travel arrangements and prepare travel claims for staff.
• Prepare materials for meetings, presentations, and reports.
• Take minutes in meetings as required.
• Review phone bills and submit for reimbursement.
• Arrange external contractor services through EPIC or service agreements.
• Complete administrative tasks per University policies.
• Provide on-site support for statement gathering events.
• Engage with Indigenous communities and coordinate activities.
• Support video and audio productions with the coordinator.

Skills

English communication

Diplomatic skills

Attention to detail

Teamwork

Adaptability

Interpersonal skills

Education

Related discipline training program

Tools

Microsoft Office suite

Concur

EPIC

Job description

Statement Gathering Administrative Support - OA5 (AESES)

Statement Gathering Administrative Support - OA5 (AESES)

National Ctr. for Truth & Reconciliation

Position number: 37863

Date posted: September 25, 2026

Job details

Statement Gathering Administrative Support - OA5 (AESES)

New Regular Continuing Part-Time (Grant Funded)

Full-time: No

Permanent: Yes

Salary: $26.62 to $36.41 per hour

Expected Start Date November 9, 2026

840 hours worked

For more information please contact: Angel Gomez - [e-mail]

Qualifications

PREFERENCE WILL BE GIVEN TO INDIGENOUS CANDIDATES. APPLICANTS MUST SELF-DECLARE ON THEIR COVER LETTER/RESUME AS INDIGENOUS (FIRST NATION, METIS AND/OR INUIT).

MINIMUM FORMAL EDUCATION/TRAINING:

• Completion of a formal training program in a related discipline from a recognized institute is required.

EXPERIENCE:

• Four years of directly related office experience is required.
• Experience working with Indigenous peoples, Elders, Survivors, organizations, and communities is required.
• Directly related administrative experience is required.
• Experience with statement gathering or related experience in collecting oral history or stories from communities is an asset.
• Experience working with community-based organizations who are involved in education, public programming and outreach is an asset.
• Experience with video and/or audio productions is an asset.
• An acceptable equivalent combination of education and experience may be considered.

SKILLS AND ABILITIES:

• The ability to work with Residential School Survivors and their families is required.
• The ability to engage in tactful and diplomatic behaviour is required.
• Good English oral and written communication and interpersonal skills are required.
• Good organizational skills and attention to detail required.
• Capacity to work in both a team and individual based environment is required.
• Knowledge of Microsoft Office (Word, Excel, Power Point, Outlook) is required.
• Ability to learn in-house University software systems (Concur and EPIC) is required.
• Ability to adapt to a cross-cultural setting is required.
• Ability to be conscientious, professional, responsible and reliable is required.
• Ability to exhibit comfort, ease, and excellent judgment working at a senior level with internal and external communities is required.
• Positive, pleasant and courteous manner is required.
• Satisfactory work record, including satisfactory attendance and punctuality is required.
• Ability to adapt to changing environments and circumstances is required.
• Knowledge and understanding of Indigenous communities, governments and organizations is an asset.
• Knowledge and sensitivity to Indigenous cultures and cultural practices is an asset.
• The ability to apply a trauma-informed approach with previous experience/training is an asset.
• Knowledge of video and/or audio production is an asset.

OTHER JOB RELATED QUALIFICATIONS:

• A Class 5 driver’s license is an asset.
• Ability to speak French and/or an Indigenous language is an asset.
• Knowledge of University policies/procedures is an asset.

Key responsibilities

• Schedule appointments, arrange meetings and update calendar for statement gathering coordinator and gatherers.
• Daily review of mail, email, and phone messages - answer or redirect inquiries as appropriate.
• Make travel arrangements and prepare travel claims for statement gathering coordinator and gatherers.
• Prepare, update, and assemble materials for meetings, presentations, and reports.
• Take minutes in meetings as required.
• Review telephone and cell phone bills and submit for reimbursement.
• Arrange external contractor services as needed through EPIC or service agreements.
• Complete administrative tasks as required in accordance with University of Manitoba policies.
• Responsible for following office protocols for record keeping and financial management as needed and assigned.
• Assist with project implementation as directed – for example, facilitate coordination and communication between partners and collaborators.
• Submit invoices as required for travel expense reimbursements.
• Engage with Indigenous communities (governments, organizations, community members) through ongoing communication of activities and gathering information about community activities.
• Provide on-site support for statement gathering events.
• Work closely with Statement Gathering Coordinator to support video and audio productions.
• Engage with speakers and/or participants to arrange reimbursements, honourariums, and other paperwork.
• Arrange external contractor services as needed through EPIC or service agreements.
• Complete administrative tasks as required in accordance with University of Manitoba policies.
• Provide on-site support for production.
• Other duties as assigned or required.

Additional information

Please note that this is a part-time position and requires 100% on-site attendance (fully on-site).The regular work schedule is 25 hours per week, Monday to Friday, from 8:30 a.m. to 2:30 p.m.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [e-mail] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of "The Freedom of Information and Protection of Privacy Act" (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.