Staffing Coordinator - Human Resource Services

St. Clair Catholic District School Board; Wallaceburg; On-site; CAD 93,000 - 111,000; Full time

Job summary

St. Clair Catholic District School Board in Wallaceburg, Ontario, is seeking a Staffing Coordinator – Human Resource Services to lead teacher staffing, recruitment, and related labour relations activities.

The role ensures compliance with collective agreements and employment legislation while coordinating leave requests and hires. You will prepare staffing reports, analyze data, and support minimum standards for data accuracy in OnSIS, working with unions and administrators to maintain workforce

Qualifications

• University Honours Degree in Business Administration, Human Resources, or a related field.
• Master's Degree in Business Administration, Human Resources, or a related field is preferred.
• Certified Human Resources Practitioner (CHRP) designation preferred.
• Minimum five (5) years of Human Resources experience, or equivalent, with staffing and recruitment.
• Experience in the education sector is preferred.
• Knowledge of staffing, recruitment, labour relations, and collective agreement administration.
• Knowledge of applicable employment and labour legislation.

Responsibilities

• Determine staffing requirements, vacancies, surplus and redundancy positions, and coordinate staffing assignments in accordance with collective agreements, legislation, Board policies, and operational needs.
• Develop, analyze, and monitor staffing data, projections, budgets, and reports to support staffing decisions and system priorities.
• Coordinate and facilitate staffing processes, including professional growth transfers, administrative and mutual transfers, itinerant teaching assignments, and teacher placement activities.
• Review and approve teacher postings and hiring recommendations, ensuring compliance with applicable legislation, collective agreements, and Board procedures.
• Lead recruitment activities for teaching positions, including chairing interviews, coordinating interview panels, assessing candidate qualifications, and recommending or approving hiring decisions.
• Represent the Board at recruitment events, job fairs, and other recruitment initiatives to support the attraction and retention of qualified teaching staff.
• Contribute to the administration of labour relations for teaching staff by providing guidance and support regarding collective agreement interpretation, employment legislation, performance management, complaints, and grievance-related matters.
• Liaise and collaborate with union representatives, employee groups, and administrators to support positive labour relations, facilitate the resolution of concerns, and ensure consistent application of collective agreements, Board policies, and legislative requirements.
• Serve as Board liaison with universities and colleges to coordinate teacher candidate practicum placements and Early Childhood Educator placements throughout the system.
• Develop and maintain positive working relationships with senior administration, school administrators, employee groups, post-secondary institutions, Ministry officials, and Board staff.

Skills

Interpersonal skills

Communication skills

Analytical skills

Problem solving

Team collaboration

Education

University Honours Degree in Business Administration, HR, or related

Master's Degree in Business Administration, HR, or related (preferred)

CHRP designation preferred

Job description

Hiring the Position of Staffing Coordinator – Human Resource Services

Position: Staffing Coordinator – Human Resource Services

Union/Association: Administrative Services Group (ASG)

Posting #: 4075129

Date Posted: October 20, 2026

Closing Date: October 26, 2026

Employment Status: Permanent, Full-Time

Work Hours Schedule: 35 hours per week

Location: Catholic Education Centre, Wallaceburg

Annual Salary Range: $92,694.74 - $111,283.35

Start Date: December 7, 2026

Summary

The Staffing Coordinator – Human Resource Services leads and coordinates all teacher staffing and recruitment activities for the Board, including the approval of permanent, long-term occasional, and occasional teacher hires, transfers, and leave requests. This position supports labour relations administration by providing guidance on collective agreement interpretation, employment legislation, and performance management matters. This position also prepares reports, analyzes staffing and budget data, and coordinates the preparation and submission of Ministry of Education reports.

Reporting/Responsibilities

• Determine staffing requirements, vacancies, surplus and redundancy positions, and coordinate staffing assignments in accordance with collective agreements, legislation, Board policies, and operational needs.
• Develop, analyze, and monitor staffing data, projections, budgets, and reports to support staffing decisions and system priorities.
• Coordinate and facilitate staffing processes, including professional growth transfers, administrative and mutual transfers, itinerant teaching assignments, and teacher placement activities.
• Review and approve teacher postings and hiring recommendations, ensuring compliance with applicable legislation, collective agreements, and Board procedures.
• Lead recruitment activities for teaching positions, including chairing interviews, coordinating interview panels, assessing candidate qualifications, and recommending or approving hiring decisions.
• Represent the Board at recruitment events, job fairs, and other recruitment initiatives to support the attraction and retention of qualified teaching staff.
• Contribute to the administration of labour relations for teaching staff by providing guidance and support regarding collective agreement interpretation, employment legislation, performance management, complaints, and grievance-related matters.
• Liaise and collaborate with union representatives, employee groups, and administrators to support positive labour relations, facilitate the resolution of concerns, and ensure consistent application of collective agreements, Board policies, and legislative requirements.
• Serve as the Board Coordinator for educator data reporting through the Ontario School Information System (OnSIS), ensuring the accuracy and integrity of staffing and educator information submitted to the Ministry of Education.
• Administer Ministry processes, including Letters of Permission (LOP) and Temporary Letters of Approval (TLA), in accordance with Ministry of Education and Ontario College of Teachers requirements.
• Serve as Board liaison with universities and colleges to coordinate teacher candidate practicum placements and Early Childhood Educator placements throughout the system.
• Develop and maintain positive working relationships with senior administration, school administrators, employee groups, post-secondary institutions, Ministry officials, and Board staff.

Qualifications and Skills

• University Honours Degree in Business Administration, Human Resources, or a related field.
• Master's Degree in Business Administration, Human Resources, or a related field is preferred.
• Certified Human Resources Practitioner (CHRP) designation preferred.
• Minimum five (5) years of Human Resources experience, or equivalent, with experience in staffing and recruitment.
• Experience in the education sector is preferred.
• Knowledge of staffing, recruitment, labour relations, and collective agreement administration.
• Knowledge of applicable employment and labour legislation, including the Employment Standards Act, Labour Relations Act, Education Act, and collective agreements.
• Demonstrated ability to interpret and apply collective agreements, Board policies and procedures, and established practices.
• Excellent interpersonal, communication, and relationship-building skills with the ability to work effectively with union representatives, employee groups, administrators, staff, and external partners.
• Demonstrated analytical, problem-solving, conflict resolution, and decision-making skills.
• Proven organizational skills with the ability to manage multiple priorities, competing deadlines, and frequent interruptions in a fast-paced environment.
• Strong attention to detail and ability to maintain confidentiality when handling sensitive employee information.
• Proficiency in Microsoft Office applications and the ability to learn and effectively utilize Board and Ministry software systems.
• Ability to work collaboratively as part of a team while exercising sound judgment and independent decision-making.

Accommodation

The St. Clair Catholic District School Board is an equal opportunity employer committed to inclusive, barrier-free recruitment and selection processes and work environment. We will accommodate the needs of the applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process; see Accessibility Standards for Customer Service Policy.

Please advise the Human Resource Services Department to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation measures will be addressed confidentially.

Thank You

We thank all applicants for their interest; however, only those selected for an interview will be contacted. The successful candidate will be required to provide a satisfactory Police Record Check as a condition of employment.

Chief Executive Officer (CEO)/ Chair of the Board 420 Creek Street
Chief Education Officer (CEdO) John Van Heck Wallaceburg, ON N8A 4C4
Lisa Demers Telephone: [phone]
Fax: [phone]
Website: www.sccdsb.net