Staffing Coordinator

Thames Valley District School Board; London; On-site; CAD 54,000 - 71,000; Full time

Benefits offered by this job

OMERS defined pension

Free onsite parking

Comprehensive benefits

Paid time off

Employee Assistance Program

Job summary

Thames Valley District School Board in London, Ontario is seeking a Staffing Coordinator to support HR staffing, applicant relations, and onboarding. You will manage data in HRIS, prepare postings, coordinate interviews, and assist with compliance and records.

The role requires a two-year HR program or equivalent and at least one year of HR-related experience; proficiency with MS Office and HRIS is preferred.

Qualifications

• Two-year post-secondary program in Human Resources or an equivalent; or a degree with HR-related studies.
• One year HR-related work experience is required; proficient with MS Office; HRIS experience preferred.

Responsibilities

• Create and update employee records in HRIS for position, compensation, leave, benefits, and retirement.
• Research and resolve data issues and ensure record accuracy.
• Manage absence data and pay records; meet system deadlines.
• Notify supervisors and employees about deficit accounts for vacation/sick leave and take action.
• Respond to inquiries about recruitment and selection processes.
• Verify details and create job postings; organize postings in media.
• Collect and screen applications; proctor and mark assessments.
• Prepare interview materials and onboarding packages for new hires.
• Arrange police record checks; coordinate forms as required.
• Assist with staffing processes and collective agreement documents.
• Schedule interview sessions and rooms; audit assignments for temporary staff.
• Complete reference checks as requested.

Skills

Customer service

Data entry

Attention to detail

Education

Two-year post-secondary HR program or degree + HR credential

Tools

HRIS

Microsoft Office

Job description

Staffing Coordinator

The Thames Valley District School Board (TVDSB) is the fourth largest school board in Ontario and a major employer in one of Canada's fastest growing regions. Our inclusive and diverse board serves 83,000 students and employs nearly 12,000 staff across the City of London, Elgin, Middlesex and Oxford Counties, Chippewas of the Thames First Nation, Munsee-Delaware Nation and Oneida Nation of the Thames. We offer competitive benefits including a pension program and comprehensive mental health and well-being support. Best of all, every role at TVDSB directly supports the success of children and families in YOUR community. Join TVDSB to build each student's tomorrow, every day!

JOB TITLE: Staffing Coordinator

LOCATION: Education Centre, London

SALARY RANGE: $53,772 - $71,111

HIRING RANGE: $53,772 - $68,631

DATE OF VACANCY: As soon as possible

APPLICATION DEADLINE: 2026 August 24

POSITION SUMMARY: The Staffing Coordinator works collaboratively with Staffing Specialists to expedite HR staffing processes for all employee groups. The Staffing Coordinator provides a high level of customer service to job applicants and various other internal stakeholders. The Staffing Coordinator supports the recruitment lifecycle from external postings through to onboarding of new hires, employee transfers, leave of absence approvals and absence management, up to retirements and resignations.

DUTIES AND RESPONSIBILITIES:

• Create and update employee records in human resource information system related to position, compensation, absence, transfer, sick leave, benefits, termination and retirement.
• Research and resolve issues related to data, and complete calculations to ensure record accuracy.
• Correct absence data and/or pay records.
• Meet regular system deadlines for data entry.
• Notify supervisors and employees regarding deficit accounts for vacation and sick leave and take necessary action, including preparing memos, letters and pay deductions.
• Respond to inquiries from employees and the public regarding recruitment and selection processes.
• Verify details and create job postings.
• Make all arrangements to advertise postings through electronic and print media.
• Collect and screen applications.
• Proctor and mark applicant skills assessments.
• Prepare interview materials and new employee packages.
• Contact police services and prepare forms as required to facilitate police record checks for applicants.
• Prepare forms, correspondence and documents related to staffing processes and collective agreement administration.
• Organize interview sessions as required.
• Audit work assignments accepted by temporary employees and follow-up as necessary to maximize filled vacancies.
• Complete reference checks for employees as requested.
• Arrange rooms for interviews, testing and documentation sessions

QUALIFICATIONS/EXPERIENCE:

• Successful completion of a two (2) year post-secondary program in Human Resources or equivalent or a degree combined with a post-secondary program in Human Resources or equivalent.
• One (1) year of Human Resources related work experience is required. Proficient computer skills utilizing Microsoft Office Suite is required, and experience working with a Human Resources Information System (HRIS) is preferred.

This position exists due to a vacancy in an existing role within the organization. Please note, it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date.

Thames Valley does not utilize any assistive technology in the recruitment and selection process. The recruitment process requires a criminal background check for work with vulnerable persons. In accordance with regulations, this will be an ongoing expectation of employment for TVDSB employees every five years of employment.

This position will be posted outside the jurisdiction of the Association of Administrative Professional and Support Personnel; however, first consideration will be given to permanent members of AAPSP.

If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).

The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.

We offer our employees as eligible:

• Competitive compensation and benefits package
• OMERS defined pension plan
• An inclusive, team-oriented culture
• Compressed work weeks during summer work hours
• Free onsite parking
• Employee Family Assistance Program
• Paid time off (Vacation, care for immediate family, Sick, Float days, and bereavement)
• Short Term and Long term disability

A. Pease, Staffing Specialist, Human Resources

We thank all applicants, however, only those selected for an interview will be contacted.