Staffing Clerk

Prairie Mountain Health; Dauphin; On-site; CAD 42,000 - 52,000; Full time

Job summary

Prairie Mountain Health is seeking a Staffing Clerk to help coordinate staff scheduling, replacements and time card data entry. The role supports HR filing and related duties as assigned.

The position emphasizes collaboration with managers and the HR team to maintain accurate schedules and compliant processes within Prairie Mountain Health policies.

Qualifications

• Two years experience providing customer service in a professional setting.
• One year experience working in a staff scheduling capacity.
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts.
• Manitoba Class 5 Driver's Licence or equivalent and access to a personal vehicle for service within Prairie Mountain Health.
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint) and Internet applications.
• Demonstrated organizational skills and ability to work independently.
• Demonstrated problem solving and decision making skills.
• Ability to adapt to changes in techniques and procedures.

Responsibilities

• Plans and coordinates replacement staff for vacation, sick leave, statutory holidays, overtime and other leaves in consultation with managers and policies.
• Communicates all schedule changes to the department involved.
• Consults with HR and managers on staffing issues.
• Generates daily/weekly/monthly schedules as required.
• Prepares and enters all time card edits.
• Prepares shift schedules in accordance with applicable collective agreements.
• Documents all schedule changes on the master schedule and maintains accurate information on staff replacement.
• Sundry duties as assigned.

Skills

Communication skills

Organizational skills

Time management

MS Office proficiency

Independent work

Education

Grade 12 education (MB standards)

Business/administration certificate/ diploma

Tools

Microsoft Office

Internet applications

Job description

• Completion of a business/administration certificate, degree or diploma relevant to the position
• Other combinations of education and experience may be considered
• Two (2) years experience providing customer service in a professional setting
• One (1) year experience working in a staff scheduling capacity
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts
• Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology)
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated problem solving and decision making skills
• Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
• Demonstrated knowledge and competence of skills and concepts related to the position
• Demonstrated communication skills
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
• Ability to respect and promote a culturally diverse population
• Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Qualifications

• Grade 12 education (MB standards)
• Completion of a business/administration certificate, degree or diploma relevant to the position
• Other combinations of education and experience may be considered
• Two (2) years experience providing customer service in a professional setting
• One (1) year experience working in a staff scheduling capacity
• Working knowledge of collective agreements applicable to Prairie Mountain Health contracts
• Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
• Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology)
• Demonstrated organizational skills, and the ability to work independently
• Demonstrated problem solving and decision making skills
• Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
• Demonstrated knowledge and competence of skills and concepts related to the position
• Demonstrated communication skills
• Ability to respect and promote confidentiality
• Ability to perform the duties of the position on a regular basis
• Ability to respect and promote a culturally diverse population
• Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Position Summary

The Staffing Clerk is a member of the Human Resource team and is responsible for coordinating the scheduling of staff, scheduling changes, staff replacement and editing time card data into the scheduling system. The Staffing Clerk also assists Human Resource with filing and other duties as assigned.

Responsibilities

Overview:

• Plans and coordinates replacement staff, i.e. for vacation, sick, statutory holidays, overtime and other approved leaves of absence, in consultation with appropriate managers and as per Human Resource Policies and applicable Collective Agreements;
• Communicates all changes to the department involved;
• Consults with Human Resources and other managers in relation to staffing issues;
• Generates daily/weekly/monthly schedules as required;
• Prepares and enters all time card edits;
• Prepares shift schedules in accordance with applicable collective agreements;
• Documents all schedule changes on the master schedule and maintains accurate information on staff replacement;
• Sundry duties as assigned.