Sr Proposal Coordinator

H.H. Angus & Associates Ltd.; Toronto; On-site; CAD 65,000 - 80,000; Full time

Benefits offered by this job

Hybrid and flexible work options

Defined career path and mentorship

Meaningful projects with real-world影响

Comprehensive benefits and wellness

Inclusive, collaborative culture

Job summary

HH Angus is seeking a Proposal Specialist to join our Marketing team in Toronto. You will coordinate the end-to-end proposal process, collaborating with Engineering, Business Development and Marketing to craft compelling, compliant submissions that showcase our value.

Responsibilities include writing, editing, and coordinating from two-page letters to multi-page RFP responses, while ensuring timely delivery and adherence to client requirements.

Qualifications

• 5+ years of proposal experience, preferably in professional services (AEC context is a plus).
• Strong storytelling, writing and editing skills with attention to detail.
• Ability to manage proposals and internal projects to meet tight deadlines.
• Excellent verbal and written communication, collaboration and client-focused messaging.
• Proficiency in Microsoft Word, PowerPoint and publishing tools; familiarity with Adobe Creative Suite.

Responsibilities

• Coordinate and deliver proposals, including plan creation, writing, review, and approvals; schedule kickoff meetings and track progress.
• Ensure proposals meet quality standards and deadlines.
• Monitor bid sites (MERX, Biddingo) and share opportunities with stakeholders for Go/No-Go decisions.
• Provide comments, recommendations, and strategy input for bids and divisions.
• Lead evaluation of pursued projects and assist in drafting responses and winning narratives.
• Research markets, sectors, competitors, and targets to fuel winning strategies.
• Translate technical content into cohesive narratives for proposals and collateral.
• Act as a Subject Matter Expert for proposal processes and tools; mentor teammates.
• Collaborate with Business Development and Operations to target clients and track outcomes.
• Produce proposals, presentations, and marketing material aligned with brand standards.

Skills

Proposal management

Storytelling

Writing

Communication

Deadline management

Team collaboration

Tools

Microsoft Office

Adobe Creative Suite

Adobe Acrobat

SharePoint

Job description

OUR PURPOSE

At HH Angus, we strive to expand what is possible to shape a better future. We do this by empowering our employees to do their best work, find meaning in what they do and provide opportunities to grow. As an independent consulting firm with over 450 employees, we create innovative and sustainable solutions for our clients’ most complex challenges. Our passion is solving problems, innovation is our culture, sustainability is in our DNA, and we thrive on our clients’ success.

About Your Team

You will be a key member of our Marketing team, reporting directly to our Proposal Manager and working collaboratively with our technical engineering team (Operations), business development leaders and other members of the Marketing team. HH Angus’ national Marketing team supports the proposal, business development and marketing needs of the firm across all our offices (Montreal, Ottawa, Toronto, Calgary and Vancouver). You’ll be part of an inclusive, supportive and talented team where you can grow and thrive. This position is available to be based out of our Toronto office.

About The Opportunity/Role

You will be the linchpin of our pursuit process. You’ll work closely with technical teams, marketing professionals, and business development leaders to create compelling, compliant, and beautifully crafted proposals that clearly illustrate the value we deliver to projects and clients. Whether it's a two-page letter or a 100-page RFP response, you’ll keep the process smooth, the messaging sharp, and the deadlines met.

You are a concise, direct, and persuasive storyteller with a forensic attention to detail, capable of producing professional client proposals. You will be responsible for articulating how we can help our clients meet project and business needs through managing the timely delivery of proposals by writing, researching, editing, coordinating, and formatting content into clear submissions that are responsive to client requirements. You will also write case studies and other collateral to support business development and marketing initiatives.

What You’ll Do

• Be the single point of contact to coordinate and deliver proposals including creation of proposal response plan, writing, review and approval, scheduling kick-off calls/planning meetings/reviews, entering and monitoring proposals statistics, coordinating requirements with contributors and transmitting proposals.
• Ensures proposals are delivered to quality standards, and timelines are met.
• Regularly monitor bid sites (i.e. MERX, Biddingo, etc.) to identify relevant opportunities and distribute information to appropriate internal stakeholders for Go/No-Go evaluation
• Provides comments and recommendations to bids, which includes likelihood of success, client history, timeline and recommendations for the Division Leadership.
• Leads the evaluation of which of their assigned projects to pursue, and then assists in strategizing and drafting the response.
• As part of the proposal preparation process, research relevant markets, sectors, competitors, and potential targets, with an ability to translate information into insight to fuel winning strategies and compelling and tailored narratives.
• Convert and integrate technical content provided by Operations and subject matter experts into cohesive, compelling, and well-written narratives to integrate into proposals and other collateral that is aligned with the firm’s unique value propositions and win themes.
• Act as a "Subject Matter Expert" for the firm’s proposal process and tools while promoting best practices to team members and internal clients and providing mentorship internally.
• For opportunities that have been identified for pursuit, works with Business Development and Operations leads to create a list of targeted clients, assists with coordination of follow-up actions and monitors outcomes.
• Works with stakeholders across the organization to produce proposals, presentations, and other marketing material in alignment with brand standards.
• Builds and maintains relationships within their peer group in our client organizations for existing and potential clients (i.e., proposal/marketing leads).
• Maintains resources such as proposal templates and related databases, the marketing library and information system, project documentation, and project sheets.
• Participates in proposal debriefings for continuous quality improvement processes.
• Conducts research related to proposal preparation.
• Acts as a back-up to Marketing team members as required.
• Other duties as required.

What You’ll Bring

• A self-motivated team player with 5+ years of proposal experience, preferably within the professional services sector, with a preference for Architecture, Engineering and Construction (AEC).
• You value creativity, excellence, collaboration and story-telling with a drive to win.
• The ability to manage proposals and internal projects in a deadline-orientated environment.
• Strong communication and writing skills, with a high attention to detail and the ability to proofread and edit content.
• Strong computer skills and expertise in Microsoft Office (specifically Word and PowerPoint), Adobe Acrobat, and SharePoint.
• Ability to perform in a fast-paced/agile environment with competing priorities and capable of critical thinking and problem solving.
• Proficient in visual design and publishing using Adobe Creative Suite (InDesign, Photoshop, Illustrator) and Microsoft Office (Word, Excel, PowerPoint).

WHY HH ANGUS

• Hybrid and flexible work options
• Defined career path and mentorship support
• Meaningful projects with real-world impact
• Comprehensive benefits, wellness programs, and professional development
• Inclusive, collaborative culture where your voice matters

TOTAL REWARDS

The expected salary for this role is between $65,000 to $80,000 annually. Base salaries are determined considering several factors such as skills and competencies, experience, education, and internal and external competitiveness. Along with your base salary we offer a wide array of programs that include our Short Term Incentive bonus program, technical and business training, mentoring, wellness initiatives, the opportunity to participate in our coveted Defined Benefit Pension plan, flexible work arrangement, and hybrid work structure.

HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program please refer to our Accessibility Policy.

This role is being advertised to address an existing vacancy in the organization. We thank all candidates for their interest, but only qualified candidates will be contacted. We are an equal opportunity employer.