Proposal Writer

BPA; Ottawa; Hybrid; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Hybrid work policy

Flexible scheduling

Group insurance

Job summary

BPA is an engineering firm shaping tomorrow’s buildings and infrastructure. This role focuses on reading RFPs, drafting and coordinating proposal content, and ensuring timely submissions with a collaborative, detail-oriented team in a flexible, hybrid environment.

Ideal candidates will have a degree in a relevant field, strong English communication, and experience writing technical documents. Proficiency in Word, Excel, and InDesign is preferred as part of a professional, team-driven culture.

Qualifications

• Proven ability to write and edit technical documents clearly.
• Excellent written and spoken English communications.
• Strong attention to detail and professionalism.

Responsibilities

• Read and understand RFP documents and prepare proposals.
• Coordinate kickoff and follow-up meetings for service proposals.
• Collaborate with senior management to set proposal strategy and content.
• Research and revise project sheets, résumés, and firm profiles.
• Plan timelines to ensure on-time submission of proposals.
• Layout and assemble proposal documents ensuring deliverable quality.
• Coordinate delivery and submission of proposal documents.
• Keep the proposal database up to date.

Skills

Technical writing

English fluency

Organizational skills

Autonomy

Team player

Education

College or university degree in a relevant field

Tools

Microsoft Word

Excel

InDesign

Job description

BPA is more than an engineering firm — it’s a passionate team shaping the buildings and infrastructure of tomorrow. With offices across Canada, our expertise in sustainable design and technical innovation drives impactful projects from coast to coast. Joining BPA means putting your talent to work on meaningful projects, collaborating with recognized experts, and growing in a flexible, people-focused and forward-thinking environment.

Responsibilities

• Reading and understanding RFP (Request for Proposal) documents
• Organizing kickoff and follow-up meetings for the preparation of service proposals
• Collaborating with a member of senior management to establish the proposal strategy (project team, relevant experience, methodology, and other required content)
• Researching, writing, and revising project sheets, résumés, project approach sections, firm profiles, etc.
• Planning and meeting project timelines to ensure on-time submission of proposals
• Performing layout and final assembly, while ensuring the quality of deliverables
• Coordinating the delivery and submission of the proposal document
• Keeping the proposal database up to date at all times

Qualifications

• College or university degree in a relevant field
• Experience in a similar role (consulting engineering, architecture, or construction) is considered an asset
• Excellent command of English, both written and spoken
• Strong aptitude for writing and editing technical documents
• Excellent proficiency in Microsoft Word; knowledge of Excel and Adobe InDesign
• Demonstrates thoroughness, attention to detail, and professionalism
• Excellent priority management, fast execution, and strong organizational skills
• Autonomous with a strong sense of initiative
• Team spirit and proactive approach

Benefits

• A culture built on collaboration, knowledge sharing, talent development, and the quality of our work.
• A 37.5-hour workweek with flexible scheduling and the possibility of finishing at noon on Fridays.
• A hybrid work policy that promotes balance between professional and personal life.
• A competitive total compensation package, including a comprehensive group insurance plan and an RRSP program with employer contributions.
• A structured training and professional development program supported by UniversiT, our internal entity dedicated to the technical and personal growth of every employee.
• A tailored mentorship program designed according to each employee’s experience level and career path.
• Cutting-edge technology, including BIM and modern collaborative tools.
• The “Finding Balance” program, which promotes overall well-being, mental health, and sustainable productivity.

Salary range: $60,000 – $75,000 per year, with final compensation determined based on experience, qualifications, scope of the role and geographic location.

This posting is for an existing vacancy.

AI usage

BPA may use digital tools to support note-taking during interviews. These tools do not influence screening or hiring decisions.

Additional details regarding compensation and our overall rewards approach will be shared throughout the recruitment process.

We are committed to the principles of employment equity, diversity, inclusion, and accessibility across all our offices in Canada. We comply with applicable accessibility legislation, including the Accessibility for Ontarians with Disabilities Act (AODA), and will provide accommodations upon request for candidates participating in all aspects of the selection process. We encourage applications from women, visible minorities, Indigenous peoples, persons with disabilities, and members of the 2SLGBTQIA+ community. Thank you for your interest in joining our team.

Please note that only candidates selected for an interview will be contacted by the Talent team.