Proposal Specialist

Synectics Inc.; Surrey; On-site; CAD 55,000 - 85,000; Full time

Benefits offered by this job

Casual dress

Dental care

Disability insurance

Employee assistance program

Life insurance

On-site parking

RRSP matching

Vision care

Wellness program

Job summary

Synectics Inc. is seeking a detail-oriented Proposal Coordinator to lead end-to-end complex proposals, RFPs, bids, and strategic submissions. You will write, edit, format, and structure compelling content and coordinate with Estimating, Operations, and other teams to meet deadlines.

You will ensure accuracy, consistency, and compliance with company standards, perform quality reviews, and support process improvements in a fast-paced environment on Vancouver area projects.

Qualifications

• 3+ years of experience in proposal coordination, proposal management, technical writing, or a related field.
• Experience in construction, engineering, or heavy industrial environments is preferred.
• Strong writing, editing, proofreading, and communication skills.
• Ability to manage multiple deadlines and maintain attention to detail.
• Proficiency with Microsoft Office and design tools is a plus.

Responsibilities

• Lead end-to-end preparation of complex proposals, RFPs, bids, and strategic submissions.
• Write, edit, format, and structure clear, persuasive proposal content.
• Coordinate with Estimating, Operations, Project Management, Safety, and SMEs to gather information.
• Manage bid clarification processes and ensure timely submissions.
• Support pricing revisions and negotiations post-submission.
• Track proposal submissions, confirmations, outcomes, and follow-up requirements.
• Maintain proposal templates, presentations, and project profiles.
• Ensure documents are accurate, compliant, and align with standards.
• Conduct quality and peer reviews of proposals before submission.
• Maintain document control processes and proposal dept. standards.
• Provide guidance and writing support to junior team members.
• Help improve proposal processes and workflows.
• Manage multiple proposals with competing priorities while meeting deadlines.

Skills

Proposal coordination

Technical writing

Editing

Attention to detail

Time management

Team collaboration

Written communication

Education

Post-secondary diploma or degree in Business, Communications, Marketing, or related field

Tools

Microsoft Word

Excel

PowerPoint

Adobe InDesign

Illustrator

Job description

About The Role

This role is ideal for a strong writer and organized professional who can manage complex proposal submissions, coordinate with multiple teams, and ensure high-quality, accurate, and compelling bid documents.

About The Role

This role is ideal for a strong writer and organized professional who can manage complex proposal submissions, coordinate with multiple teams, and ensure high-quality, accurate, and compelling bid documents. The successful candidate will work closely with Estimating, Project Management, Operations, Safety, and other internal teams to develop proposals that meet client requirements and submission deadlines.

Key Responsibilities

• Lead the end-to-end preparation of complex proposals, RFPs, bids, and strategic submissions.
• Write, edit, format, and structure clear, persuasive, and professional proposal content.
• Coordinate with Estimating, Operations, Project Management, Safety, and subject matter experts to gather and validate information.
• Manage bid clarification processes, including coordinating responses and ensuring submissions meet required deadlines.
• Support pricing revisions and negotiations during post-submission stages.
• Track proposal submissions, confirmations, outcomes, and follow-up requirements.
• Maintain proposal templates, presentations, project profiles, brochures, and other business development materials.
• Ensure proposal documents are accurate, consistent, compliant, and aligned with company standards.
• Conduct quality and peer reviews of proposals before submission.
• Maintain document control processes and proposal department standards.
• Provide guidance and writing support to junior team members and bid teams.
• Help improve proposal processes, workflows, and overall efficiency.
• Manage multiple proposals and competing priorities while meeting firm deadlines.
• Collaborate with team members and provide support during periods of high proposal volume.

Qualifications & Experience

• 3+ years of experience in proposal coordination, proposal management, technical writing, or a related field.
• Experience working in a construction, engineering, or heavy industrial environment is preferred.
• Post-secondary diploma or degree in Business, Communications, Marketing, or a related field.
• Strong professional writing, editing, proofreading, and communication skills.
• Excellent attention to detail and ability to produce concise, well-structured content.
• Strong organizational and time-management skills with the ability to manage multiple deadlines.
• Proficiency with Microsoft Word, Excel, and PowerPoint.
• Ability to collaborate effectively with teams across different departments.
• Experience with Adobe InDesign, Illustrator, or similar marketing/design tools is an asset.
• Self-motivated, dependable, and comfortable working in a fast-paced environment.

What We Offer

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Life insurance
• On-site parking
• RRSP matching
• Vision care
• Wellness program