Sr. Property Administrator

RioCan Real Estate Investment Trust; Ottawa; On-site; CAD 45,000 - 60,000; Full time

Job summary

RioCan Real Estate Investment Trust is seeking a Property Manager Assistant for their Ottawa location. This role involves supporting daily operations, managing tenant relations, and handling financial procedures. The ideal candidate will have a college diploma in Business Administration and at least three years of property management experience. Join a company that values professional growth, inclusiveness, and the opportunity to make a genuine impact on the community.

Benefits

Hybrid work model with flexible hours

Continuing education reimbursement

Health and dental benefits

Comprehensive retirement program

Paid time off and parental leave top-up

Qualifications

• Minimum 3 years of experience in property management.
• Exceptional written and verbal communication skills.
• Demonstrated problem solving skills.

Responsibilities

• Assist the Property Manager in managing day-to-day operations.
• Resolve tenant issues and maintain accounting procedures.
• Prepare and distribute statements of accounts.

Skills

Communication

Problem Solving

Education

College Diploma or Certificate in Business Administration

Tools

Word

Excel

Outlook

Job description

Who We Are

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

POSITION OVERVIEW:

The role is located at Donald Plaza in Ottawa, ON.

Reporting to the Sr. Property Manager, this position is responsible for assisting the Property Manager with managing the day to day operations of the site(s) within the assigned portfolio.

RESPONSIBILITIES:

• Assist the Property Manager in collecting and entering monthly rents in Yardi;
• Review Accounts Receivables and call tenants for outstanding arrears;
• Resolve tenant issues;
• Maintain accounting / invoicing procedures, including processing supplier invoices, entering purchase orders into Yardi and preparing monthly tenant service invoices;
• Prepare statement of accounts and correspondences to send to tenants and vendors;
• Ensure tenant billings and year-end adjustments are correct and as per lease agreement;
• Prepare and distribute year-end recoveries to all tenants;
• Review lease summaries;
• Inform manager of any property, tenant or A/R issues;
• Prepare and update reports;
• Prepare default and / or demand notices to tenants for non-payment of rent;
• Train and support Property Administrator where applicable;
• Reconcile and track specialty leasing agreements and associated rent;
• Assist with tender packages by providing historical costs;
• Provide administrative support to the Sr. Property Manager;
• Assist with developing operating budgets;
• Other duties / projects as required.

• College Diploma or Certificate in Business Administration;
• Minimum 3 years of experience in property management;
• Exceptional written and verbal communication skills;
• Proficient in Word, Excel and Outlook;
• Demonstrated problem solving skills.

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees:

Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.

An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.

A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us atwww.riocan.comand follow us onLinkedIn to learn more about who we are and what a career at RioCan can look like for you.