Sr. Manager, Site Budgets & Contracts

Moderna; Toronto; On-site; CAD 120,000 - 170,000; Full time

Benefits offered by this job

Healthcare benefits

Mental health support

Fertility/ Adoption support

Generous PTO

Retirement planning

Job summary

Moderna in Toronto, Canada is seeking a Senior Manager, Site Budgets & Contracts to lead global investigator site budgets and contracts for multiple trials. You will work with GCO, CROs and Legal to ensure budgets align with FMV benchmarks and study timelines.

The role focuses on leveraging GrantManager/GrantPlan, driving strategic planning, and managing negotiations across infectious disease, oncology, and therapeutics programs, with travel up to 10% as needed.

Qualifications

• 5+ years in global investigator site budgets and negotiations.
• Proficient in GrantManager/GrantPlan software.
• Experience negotiating CTA/budget with CROs and Legal.

Responsibilities

• Create and oversee site budgets for multiple trials across therapeutic areas.
• Provide upfront strategic planning for program budgets and study needs.
• Lead FMV-based IG budget development and negotiation parameters.
• Coordinate with CROs and Clinical Operations during start-up to activate sites on schedule.
• Monitor CTA negotiations, budgets, and site activation KPIs.

Skills

Grants management

Budget analysis

Stakeholder management

Excel advanced

Financial forecasting

Education

Bachelor's degree in related field

Tools

GrantManager

GrantPlan

Job description

Reporting to the Director, Global Clinical Operations (GCO) Business Analytics & Operations Management (BAOM), the Senior (Sr.) Manager, Site Budgets & Contracts focuses on generating and reviewing investigator site budgets related to investigator grants (IGs) using Grants Manager. The role requires extensive experience with Grants Manager and/or GrantPlan and the ability to produce accurate Phase 1–IV IG budgets efficiently. The manager also contributes to scenario planning and its impact on the study budget, validates budgets against internal, third‑party vendor and industry data, and collaborates closely with GCO stakeholders, CROs and Clinical Operations during the study start‑up phase to support site activation according to target timelines.

Responsibilities

• Responsible for creation & direct oversight/management of site budgets for multiple assigned clinical trials within a designated therapeutic area.
• Provide consistent site contract/budgets oversight and support to assigned Clinical Operations clinical trial teams, offering up‑front and ongoing strategic planning specific to the program and needs of individual studies.
• Leverage internal and CRO‑provided Investigator Grants (IG) reference data and available Fair Market Value (FMV) benchmarking tools to establish clinical trial‑specific IG budget estimates for trial budget forecasting needs.
• Lead and/or contribute to development of target FMV‑based IG budget and negotiation parameters according to therapeutic area (infectious disease, oncology and/or therapeutics) in an outsourced CRO model.
• Act as lead point of contact (POC) for CRO site budgets‑related activities for assigned studies; oversee the development and approval of global investigator site budgets and associated negotiation parameters. Ensure cross‑program/cross‑clinical trial consistency in country‑level site budget targets and parameters.
• Responsible for direct management and tracking of CRO investigator site CTA/budget negotiations in alignment with FMV and GCP‑driven principles.
• Collaborate with assigned CRO and Clinical Operations in ensuring that established clinical trial IG budget remains within target during CTA negotiations process.
• Serve as liaison between CRO and Moderna Legal/Clinical Contracts and Outsourcing teams in the review and finalization of country‑level CTAs/CSA templates.
• Monitor KPIs, including cycle times and SIV/site activation targets, to ensure adherence to baseline clinical trial timelines for CTA negotiation and site activation.
• Attend Clinical Trial Team (CTT) and/or joint Moderna/CRO clinical trial team meetings on an agenda‑driven basis, i.e. when strategic decisions that impact site contracts are being discussed.
• Act as lead POC for required site contract and/or budget amendments throughout the duration of assigned studies.
• Proactively identify site contract‑related risks and potential roadblocks.
• Escalate issues proactively to Director, BAOM or AD, Site Contracts and Budgets and/or Clinical Operations teams to prevent delays in site activation timelines.
• Assist with the development of departmental processes, SOPs, budget/contract standards and other special projects as requested.
• Ability to travel approx. 10% travel as needed.

Qualifications

• Minimum 5 years’ direct experience in global investigator site budget creation and negotiations; strong experience in the use of GrantManager/GrantPlan; preferable experience in CTA template language negotiations and/or support in collaboration with Legal.
• Effective communication and collaboration with key internal and external stakeholders, including CDO, CRO and investigator site personnel.
• Strength in financial analysis and financial justification.
• Familiarity with working within an outsourced model; experience in direct CRO oversight of CTA/budget negotiations.
• Proficient in MS Office Products with advanced knowledge of Excel; ability to work with and be proficient in stand‑alone system applications.
• High level of attention to detail in management of high volumes of investigator site financial data.
• Works on increasingly complex problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
• Increasingly exercises independent judgment in developing methods and techniques to obtain solutions (and process improvements).
• Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.
• Increasing self‑reliance in performing tasks.
• Works in a team environment.

Pay & Benefits

• Competitive healthcare, plus voluntary benefit programs to support your unique needs
• A holistic approach to well‑being with access to fitness, mindfulness, and mental health support
• Family building benefits, including fertility, adoption, and surrogacy support
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year‑end shutdown
• Savings and investments to help you plan for the future
• Location‑specific perks and extras

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

Moderna is committed to equal opportunity in employment and non‑discrimination for all employees and qualified applicants without regard to a person’s race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at [e-mail].