Sr. Manager, Site Budgets & Contracts

BioSpace; Toronto; On-site; CAD 224,000 - 248,000; Full time

Benefits offered by this job

Healthcare benefits

Well-being resources

Family building benefits

Generous PTO

Savings and investments

Location-specific perks

Job summary

Moderna is seeking a Senior Manager, Site Budgets & Contracts to lead the generation and review of investigator site budgets for IGs using Grants Manager. This role collaborates with GCO, CROs, and Clinical Operations to support site activation and budget execution during SSU, ensuring timely activation across programs.

With 5+ years in site budget creation and negotiations, you will leverage Grants Manager/GrantPlan and FMV data to inform budgeting decisions, while driving cross-functional

Qualifications

• Minimum 5 years’ direct experience in global investigator site budget creation and negotiations.
• Experience with GrantManager/GrantPlan and familiarity with CTA template negotiations.
• Strong financial analysis and ability to justify budgets.
• Proficient in MS Office, especially Excel; able to manage high volumes of data.
• Experience in CRO oversight of CTA/budget negotiations is a plus.

Responsibilities

• Create and oversee site budgets for multiple trials within designated therapeutic areas.
• Provide budget oversight and strategic planning to Clinical Operations teams.
• Use IG reference data and FMV benchmarks to establish budget estimates.
• Lead FMV-based budget parameters for CRO models and negotiations.
• Act as main contact for CRO budgets and ensure global consistency.
• Monitor CTA/budget negotiations and align with FMV and GCP principles.
• Collaborate with CRO and Legal/Contracts on CTA/CSA templates.
• Track KPIs for site activation and timelines; participate in trial team meetings.
• Lead amendments to site contracts and budgets; identify risks and escalate.
• Contribute to development of departmental processes and SOPs.
• Travel up to 10% as needed.

Skills

Budget negotiation

Financial analysis

Stakeholder management

Cross-functional collaboration

Project management

Tools

GrantManager

GrantPlan

MS Excel

Job description

The Role

Reporting to the Director, Global Clinical Operations (GCO) Business Analytics & Operations Management (BAOM), the Senior (Sr.) Manager, Site Budgets & Contracts will focus on the generation and review of investigator site budgets related to investigator grants (IGs) using Grants Manager. This position requires a candidate with extensive experience using Grants Manager and/or GrantPlan and the ability to produce accurate Phase 1 – IV IG budgets efficiently. The ideal candidate will also provide valuable input into scenario planning and its impact on the study budget. The budgets will be validated against Moderna internal data, third-party vendor data, as well as industry data. The Sr. Manager will collaborate closely with key GCO functional stakeholders, Contract Research Organizations (CRO) and Clinical Operations in the development and ongoing oversight of site budget execution during the clinical trial start up (SSU) phase to support site activation as per target timelines.

The Role

Reporting to the Director, Global Clinical Operations (GCO) Business Analytics & Operations Management (BAOM), the Senior (Sr.) Manager, Site Budgets & Contracts will focus on the generation and review of investigator site budgets related to investigator grants (IGs) using Grants Manager. This position requires a candidate with extensive experience using Grants Manager and/or GrantPlan and the ability to produce accurate Phase 1 – IV IG budgets efficiently. The ideal candidate will also provide valuable input into scenario planning and its impact on the study budget. The budgets will be validated against Moderna internal data, third-party vendor data, as well as industry data. The Sr. Manager will collaborate closely with key GCO functional stakeholders, Contract Research Organizations (CRO) and Clinical Operations in the development and ongoing oversight of site budget execution during the clinical trial start up (SSU) phase to support site activation as per target timelines.

Here’s What You’ll Do

• Responsible for creation & direct oversight/management of site budgets for multiple assigned clinical trials within designated therapeutic area.
• Provide consistent site contract/budgets oversight and support to assigned Clinical Operations clinical trial teams, offering up-front and ongoing strategic planning specific to the program and needs of individual studies.
• Leverage use of internal and CRO provided Investigator Grants (IG) reference data and available Fair Market Value (FMV) benchmarking tools to establish clinical trial-specific IG budget estimates for trial budget forecasting needs.
• Lead and/or contribute to development of target FMV-based IG budget and negotiation parameters according to therapeutic area (infectious disease, oncology and/or therapeutics) in an outsourced CRO model.
• Act as lead point of contact (POC) for CRO site budgets-related activities for assigned studies; oversee the development and approval of global investigator site budgets and associated negotiation parameters. Ensure cross-program/cross-clinical trial consistency in country-level site budget targets and parameters.
• Responsible for direct management and tracking of CRO investigator site CTA/budget negotiations in alignment with FMV and GCP-driven principles.
• Collaborate with assigned CRO and Clinical Operations in ensuring that established clinical trial IG budget remains within target during CTA negotiations process
• Serve as liaison between CRO and Moderna Legal/Clinical Contracts and Outsourcing teams in the review and finalization of country-level CTAs/CSA templates.
• Monitor KPIs, including cycle times and SIV/site activation targets, to ensure adherence to baseline clinical trial timelines for CTA negotiation and site activation.
• Attend Clinical Trial Team (CTT) and/or joint Moderna/CRO clinical trial team meetings on an agenda-driven basis, i.e. when strategic decisions that impact site contracts are being discussed.
• Act as lead POC for required site contract and/or budget amendments throughout the duration of assigned studies.
• Proactively identifies site contract-related risks and potential roadblocks.
• Escalates issues proactively to Director, BAOM or AD, Site Contracts and Budgets and/or Clinical Operations teams to prevent delays in site activation timelines.
• Assist with the development of departmental processes, SOPs, budget/contract standards and other special projects as requested.
• Ability to travel approx. 10% travel as needed.

Here’s What You’ll Need (Basic Qualifications)

• Minimum 5 years’ direct experience in global investigator site budget creation and negotiations; strong experience in the use of GrantManager/GrantPlan; preferable experience in CTA template language negotiations and/or support in collaboration with Legal.
• Effective communication and collaboration with key internal and external stakeholders, including CDO, CRO and investigator site personnel.
• Strength in financial analysis and financial justification.
• Familiarity in working within an outsourced model; experience in direct CRO oversight of CTA/budget negotiations.
• Proficient in MS Office Products with advanced knowledge of Excel; ability to work with and be proficient in stand-alone system applications.
• High level of attention to detail in management of high volumes of investigator site financial data.
• Works on increasingly complex and problems of diverse scope requiring critical analysis and comprehensive evaluation of critical factors.
• Increasingly exercising independent judgment in developing methods and techniques to obtain solutions (and process improvements).
• Increasing independence in determining specific tasks to accomplish in order to meet certain goals and objectives.
• Increasing self-reliance in performing tasks.
• Works in a team environment.

Pay & Benefits

At Moderna, we believe that when you feel your best, you can do your best work. That’s why our global benefits and well-being resources are designed to support you—at work, at home, and everywhere in between.

• Competitive healthcare, plus voluntary benefit programs to support your unique needs
• A holistic approach to well-being with access to fitness, mindfulness, and mental health support
• Family building benefits, including fertility, adoption, and surrogacy support
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, global recharge days, and a discretionary year-end shutdown
• Savingsandinvestments to help you plan for the future
• Location-specific perks and extras

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

The salary range for this role is $161,500.00 - $178,500.00. This range reflects the minimum and maximum base pay we expect to pay for this position based on our current compensation structure. The actual base pay offered to each employee is determined with due diligence, taking into account factors such as relevant experience, skills, qualifications, education, performance, and business requirements.

We regularly review pay ranges and individual compensation to ensure competitiveness with the external market and to maintain internal equity in alignment with our company’s compensation and pay-transparency principles.

The successful candidate may be eligible for an annual discretionary bonus, other incentive compensation, or an equity award, subject to applicable plan eligibility criteria and individual performance.

Please note that this information is provided for transparency and compliance purposes. It does not constitute a contractual commitment or guarantee of a specific rate of pay.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, theinfrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission, values, and mindsets every day, our peopleare the driving force behind our scientific progress and our culture.Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute, and make a meaningful impact.

Moderna is a smoke-free, alcohol-free, and drug-free work environment.

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We’re focused on attracting, retaining, developing, and advancing our employees. By cultivating a workplace that values diverse experiences, backgrounds, and ideas, we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at [e-mail].