Specialist, Space Planning

Canadian Blood Services; Toronto; Hybrid; CAD 86,000 - 102,000; Full time

Benefits offered by this job

Payment in lieu of vacation

Annual performance award up to 6%

Payment in lieu of benefits

Employee discounts, wellness program,|

Job summary

Canadian Blood Services is seeking a Temporary full-time Specialist, Space Planning to join the Enterprise Facilities team in our Finance and Corporate Services division. You will support workplace planning, space allocation and office changes across multiple locations, creating safe, accessible and efficient workplaces.

Responsibilities include maintaining floor plans and occupancy records, coordinating workstation moves, analyzing utilization and guiding employees through space changes while

Qualifications

• Post-secondary diploma or degree in facilities management, interior design, architecture, space planning, business administration or related field.
• Experience supporting space management, workplace planning, facilities operations or corporate real estate in a complex organization.
• Strong communication, collaboration, organization and project coordination skills with the ability to travel frequently.
• Knowledge of occupancy management, space utilization, accessibility requirements and move coordination.
• Analytical attention to detail and ability to maintain accurate records and space data.
• Experience with space management or workplace technology platforms; AutoCAD and SAP experience is an asset.

Responsibilities

• Maintain floor plans, occupancy records and space inventories to support planning decisions.
• Coordinate workstation assignments, employee moves and office reconfigurations with minimal disruption.
• Analyze occupancy, capacity and utilization to identify opportunities for improved space use.
• Coordinate renovations, furniture installations and workplace modernization with partners and vendors.
• Communicate space changes and move processes clearly to employees and stakeholders.
• Ensure spaces meet accessibility, safety, codes and applicable requirements.

Skills

Space planning

Space management

Communication

Collaboration

Organization

Project coordination

Problem-solving

Travel

Education

Post-secondary diploma or degree in facilities management, interior design, architecture, space planning, business administration

Tools

AutoCAD

SAP

Facilities management tools

Job description

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This role requires a minimum of 40% on-site presence. Additional on-site work may be required based on business needs. On-site expectations are subject to change and may be adjusted on a temporary or permanent basis. Preference will be given to candidates that are located within the greater Toronto area (GTA).

Job posting ID: 9220

Employment status: Temporary full-time
Position's anticipated end date: 2029-09-27

Salary/Rate of pay:$86,400 - $101,700

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, the work we do connects people and changes lives — including your own.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Temporary full-time Specialist, Space Planning to join our dynamic Enterprise facilities team in our Finance and Corporate Services (FCS) division.

TheEnterprise Facilitiesteam leads strategic and capital planning, aligning real estate with business goals and overseeing facilities for efficiency, compliance, and risk management.

As a Specialist, Space Planning, you will support workplace planning, space allocation and office changes across multiple locations. You will combine accurate space data, practical planning and strong coordination to help create safe, accessible and efficient workplaces. This role is well suited to someone who enjoys solving space-related challenges, collaborating with diverse partners and guiding employees through workplace changes.

• Using your knowledge of space management systems, you will maintain reliable floor plans, occupancy records and space inventories that support informed planning decisions.
• Drawing on your workplace planning expertise, you will coordinate workstation assignments, employee moves and office reconfigurations while minimizing operational disruption.
• You will analyze occupancy, capacity and utilization information to identify practical opportunities for improved space use, workplace functionality and employee experience.
• Through effective project coordination, you will work with facilities teams, project partners, consultants and vendors to support renovations, furniture installations and workplace modernization initiatives.
• Applying strong change management and communication skills, you will help employees and stakeholders understand space changes, workplace standards and move processes, contributing to smooth transitions.
• With a focus on accessibility, safety and compliance, you will help ensure spaces are ready for occupancy and aligned with workplace standards, building codes and applicable requirements.

Desired education and skills

• A post-secondary diploma or degree in facilities management, interior design, architecture, space planning, business administration or a related field.
• Relevant experience supporting space management, workplace planning, facilities operations, office moves or corporate real estate activities, ideally within a complex organization.
• Effective communication, collaboration, organization, project coordination and problem-solving skills, with the ability to manage changing priorities and travel frequently to support projects across multiple locations.
• Knowledge of workplace planning principles, occupancy management, space utilization, accessibility requirements and move coordination practices.
• Strong analytical skills and attention to detail, with the ability to maintain accurate records, interpret space data and recommend practical solutions.
• Experience using space management or workplace technology platforms, floor plans, occupancy databases or bookable workspace systems. Experience with AutoCAD, SAP or facilities management tools is an asset.
• An equivalent combination of education, training and experience may be considered.

What we offer you

• Payment in lieu of vacation.
• Annual performance award up to 6%.
• Payment in lieu of benefits.
• Employee discounts, wellness program, professional resources.

What you can expect

• This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/2 days of the week.
• You will work Monday to Friday, 37.5 hours per week, 7.5 hours per day.
• You may be expected to travel monthly, and as required.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.