Specialist, Program

Ontario Health; Toronto; Hybrid; CAD 70,000 - 90,000; Full time

Job summary

Ontario Health recherche un Spécialiste, Programmes SPPA pour gérer la coordination et le suivi des initiatives stratégiques. Le candidat idéal aura une solide expérience en gestion de projet, avec une capacité à travailler efficacement avec des parties prenantes internes et externes. Ce poste offre des opportunités de développement de carrière et un environnement de travail collaboratif.

Benefits

Couverture médicale, dentaire et vision entièrement payée

Compte de dépenses de santé

Plan de pension à prestations définies

Trois semaines de vacances

Opportunités de développement de carrière

Programme de bien-être

Qualifications

• 3 à 5 ans d'expérience en gestion de projet ou programme.
• Connaissance des principes de gouvernance et de finance est un atout.
• Capacité à travailler dans un environnement dynamique et à plusieurs priorités.

Responsibilities

• Gérer la documentation et le suivi des priorités et initiatives.
• Coordonner les opérations quotidiennes du bureau.
• Préparer des documents pour les réunions exécutives.

Skills

Gestion de projet

Collaboration

Communication

Pensée critique

Résolution de problèmes

Education

Diplôme universitaire ou équivalent

Tools

Microsoft Office

Job description

Pour obtenir une traduction en français de l’offre d’emploi suivante, veuillez envoyer un courriel à [e-mail]. Les demandes seront traitées dans un délai de trois jours ouvrables et la période de dépôt des demandes sera prolongée de trois jours.

To obtain a French translation of the following job posting, please email [e-mail]. Requests will be addressed within three business days, and the application window will be extended by three business days.

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:

Achieving your career goals is a priority to us. Benefits of working at Ontario Health may include the following based on employment type:

• Fully paid medical, dental and vision coverage from your first day

• a health care spending or wellness spending account

• a p remium defined benefit pension plan

• three personal days and two float days annually

• three weeks’ vacation to start (for individual contributors), increasing to four weeks after two years

• c areer development opportunities

• a collaborative values-based team culture

• a wellness program

• a hybrid working model

• p articipation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

Here is what you will be doing:

Reporting to the Chief Strategy, Planning, Privacy, and Analytics (SPPA) and working closely with the members of the SPPA senior team.

The Specialist, SPPA Programs, will manage the tracking, documentation, coordination, and reporting of progress against SPPA-led or supported priorities and initiatives across the organization as well as managing the day-to-day administrative support for the Chief, SPPA. This role includes serving as the primary point of contact for internal and external stakeholders on a wide range of matters, including coordination of critical meetings, correspondence, managing and maintaining timelines as well as documents and SharePoint sites, and handling team coordination and new employee onboarding requests.

The Specialist requires a high level of collaboration and teamwork, proficiency in project management as well as a keen sense of tact, diplomacy, and customer service.

Here is what you will need to be successful:

Program Management and Support

• Applies project management skills to support the documentation, coordination, tracking, and reporting of progress against team priorities and initiatives including financial tracking where appropriate.

• Organizes and supports the facilitation of team planning sessions to advance multifaceted workplans.

• Develops, optimizes, documents, and standardizes sustainable processes across the portfolio, sharing best practices with all teams within the portfolio.

• Coordinates with business partners in finance and HR to maintain appropriate monthly and quarterly tracking of team performance.

Project Coordination

• Leads and participates in a variety of projects in varying roles as assigned by the Executive.

• Monitors progress against project plans, tracks and follows-up on risks, and accurately reports progress against team milestones.

• Develops strong working relationships and maintains open communication across the SPPA leadership team and key team members.

• Follow-up on team member commitments and proactively identify issues and risks.

• Analyzes and consolidates project scorecards or other related artefacts.

• Supports the success of team employee engagement objectives and provides guidance for change management initiatives.

• Handles team coordination and new employee onboarding processes.

Business Support

• Manages and coordinates day to day office operations including but not limited to SPPA senior team, SPPA people leader, and SPPA townhalls.

• Provides preliminary review, and compilation of materials prepared for the Executive’s review, or in preparation of meetings.

• Prepares meeting packages for key committees and working groups (agendas/presentations), attends and records proceedings, prepares and distributes minutes, communicates committee decisions, and initiates and/or completes any required follow up to facilitate desired outcome of meetings.

• Provides preliminary review, and compilation of materials prepared for the Executive’s review, or in preparation of meetings.

• Successfully completes critical aspects of deliverables with a hands-on approach, including correspondence that is sometimes confidential, and other tasks

• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through with team members to ensure deliverables are completed on time, often with deadline pressures.

Education and Experience

• Graduation from a college or university; or equivalent education and experience

• 3 to 5 years’ project or program management experience or equivalent

• 3 years’ experience in providing executive level services and support

• PMP designation or active progress toward PMP designation

• Experience working with senior executives and external stakeholders

• Experience with management of financial and legal documents is an asset

Knowledge and Skills

• Ability to exercise sound judgement and maintain confidentiality, at all times

• Political acuity and effective stakeholder management and relationship building skills

• Exceptional organizational, time-management, critical thinking, and problem-solving skills

• High degree of professionalism, flexibility, and adaptability.

• Excellent interpersonal skills, with the ability to work with all levels of the organization

• Strong communication skills, both written and verbal, with the ability to communicate with internal and external business partners

• Excellent attention to detail

• Ability to work both independently and as a team player

• Knowledge of governance, finance, accounting principles and practices an asset

• Familiarity and comfort working in a fast-paced, growing, and multi-priority environment

• Expert knowledge of Microsoft Office tools including Excel

Location: Ontario (currently hybrid; subject to change)

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Employment Type:

Permanent Full time

Contract Length:

N/A

Salary Band:

Band 5

External Application Deadline Date:

June 1, 2025

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members ofBlack and racializedgroups; 2SLGBTQIA+ communities; trans and nonbinary individuals;and people living with disabilities.

Ontario Health is an accessible employer, and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability related accommodation in order to participate in the recruitment process, please email [e-mail] and a member of the team will connect with you within 48 hours.