Specialist, NA Payroll

Pernod Ricard; Windsor; On-site; CAD 60,000 - 85,000; Full time

Job summary

A leading company in the Canadian spirits market seeks a Payroll Coordinator to manage and process payroll for multiple cycles. The role requires strong proficiency in payroll software, attention to detail, and a solid understanding of tax regulations in Canada and the USA. You will also support the Payroll Manager and assist with special projects. This is a contract position extending through July 2025, offering opportunities for professional growth in a collaborative environment.

Qualifications

• 2-4 years of Canadian and/or USA Payroll experience required.
• Strong customer service aptitude and communication skills preferred.
• Familiarity with complex payroll systems and processes.

Responsibilities

• Coordinating payroll cycles and processes for multiple companies.
• Processing taxes and ensuring compliance with regulations.
• Providing support for payroll inquiries from employees.

Skills

Technical proficiency in Microsoft Office

Experience with payroll processing software

Excellent time management skills

Excellent verbal and written communication skills

Attention to detail

Experience with Canadian and USA tax rules

Education

Business Diploma (Human Resources or Accounting)

Bachelor’s Degree – Business Commerce

Tools

Workday

Kronos

Job description

• This is a contract position through July 2025

Hiram Walker and Corby’s portfolio of owned brands include some of the most renowned brands in Canada, including JP Wisers, Canadian Whisky, Lamb's Rum, and Polar Ice Vodka. Corby distributes leading Pernod Ricard international brands such as ABSOLUT Vodka, Chivas Regal, Glenlivet, Ballantine’s Scotch Whiskies, Jameson Irish Whiskey, Beefeater Gin, Malibu Rum, Kahlua Liqueur, Mumm Champagne, Jacob's Creek, Wyndham Estate and Stoneleigh wines. An overview of the entire Corby portfolio shows over 5,000,000 cases sold annually, with Corby being a significant importer of wines and having an approximate 21 percent market share of spirit sales in Canada.

We were named one of Canada’s Best Workplaces for 7 years by The Great Place to Work Institute Canada, based on employee survey results and an audit of workplace excellence and people management practices.

Working here is all about igniting conviviality in all that wedo.Derived from the French word convivialité, it means human connection, authenticity, friendly, and jovial.We are in the business of creating moments that matter, starting with how wework! Let your ambition lead you toward outstanding opportunities with progressive rewards. For insight on our heritage please click : ;feature=player_embedded

Position Summary

Responsible for coordinating and processing the activities of multiple payroll cycles and companies, performing checks, reconciliations and balancing as required. Develop and process ad hoc reports as required for governmental, internal and Pernod Ricard needs. Provides additional support to Manager, Payroll & Mobility NA and Specialist, Payroll NA for special projects and implementations.

Key Responsibilities

• Payroll
• Responsible for supporting the Manager, Payroll & Mobility NA in all day-to-day payroll related activities for processing all payrolls, maintain payroll records, maintain and balance Payroll logs for various pay groups
• Supports related payroll processing activities (timely file transmission to banks & confirmations, preparation of child support and garnishment payment requests, maintaining related records, etc.)
• Develop and process standard and ad hoc payroll reports for governmental, HR, and Business needs and / or special reports as required.
• Processing remittance of taxes to government and 3rd party agencies within required timelines
• Prompt and accurate response to employee and retiree inquiries, questions, investigation of issues and concerns regarding payrolls processed. The ability to communicate at times technical payroll-related issues clearly to the general employee population
• Ensure all payroll transactions are in accordance with company policies & procedures and are in compliance with audit and governance requirements for each applicable Province / State and Federal agency
• Create and maintain payroll procedures as needed; further develop HR processes and systems to eliminate manual work
• Process Time & Attendance data; collect, validate, and summarize departmental time & attendance & ensure accurate upload into Workday payroll system.
• Preparation of monthly and annual payroll account reconciliations to Finance GL team
• Disseminate relevant information to other HR team member(s), HR Business Partners, etc. to keep them informed and aligned.
• Responsible for supporting Manager, Payroll & Mobility NA in all tax related activities; compliance status, establishing & maintaining current registrations, tax issue resolutions, etc.
• Participate on special project teams as required, be an integral part of the project team for payroll / system projects. Special projects will be determined based on the needs of the department; required system upgrades, obligatory testing, validation, staff training, etc.
• Other duties as assigned

Required Skills & Abilities

• Technical proficiency in Microsoft Office and BI reporting
• Experience with using payroll processing software (preferably Workday)
• Excellent time management and organizational skills with ability to meet stringent deadlines
• Excellent verbal and written communication skills
• Attention to detail with a high level of accuracy
• Experience with Canadian and USA tax rules, payments & agencies

Education

• Required :
• Business Diploma (Human Resources or Accounting)
• Preferred :
• Bachelor’s Degree – Business Commerce (Human Resources or Accounting)

Experience

• Required :
• 2 – 4 years Canada and / or USA PayrollPreferred : 2-4 years of previous experience running various complex payrolls for Canada and / or USA payroll
• Preferred :
• 2-4 years of previous experience running various complex payrolls for Canada and / or USA, Union experience
• Requires strong customer service aptitude and a ‘can do’ attitude
• Solid communication skills, particularly in interactions with employees, as well as in the explanation of sometimes complex / technical payroll issues
• Prior experience with Workday and Kronos preferred
• May track or report data and handle administrative tasks

We welcome and encourage applications from individuals from all groups, including Indigenous, women, visible minorities, and persons with disabilities, regardless of race, ethnicity, sexual orientation, creed, family status, national origin, age, and gender.

Pernod Ricard and its Canadian Affiliates Corby Spirit and Wine Limited, and Hiram Walker & Sons Ltd. are committed to providing accessible employment practices. Should you require accommodation during any phase of the recruitment process or wish to view our accommodation policies, please contact the Human Resources Department at -ricard.com . For Ontario Applicants, our practices are in compliance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.