Specialist, Internal Communications & Events (8 Month Contract)

Plan International Canada; Toronto; Hybrid; CAD 40,000 - 46,000; Full time

Benefits offered by this job

Hybrid work arrangement

Benefits package

Generous paid time off

Job summary

Plan International Canada is seeking a proactive communications and events professional to support employee engagement through internal communications and staff events. Reporting to the Senior Manager, Internal Communications & Events, this 8-month contract role drives compelling communications, engaging employee experiences, and seamless event execution.

You will thrive in a fast-paced environment, balancing content creation with end-to-end event coordination and collaborating with diverse

Qualifications

• Post-secondary education in Communications, Public Relations, Marketing, Event Management, or related field, or equivalent experience.
• Experience supporting internal communications, employee engagement, corporate events, or related activities.
• Strong writing, editing, and proofreading skills.
• Experience working with Microsoft 365 applications, including SharePoint, Teams, PowerPoint, and Outlook.
• Strong organizational and project management abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent interpersonal and collaboration skills.
• Experience supporting conferences, large employee events, or corporate meetings is considered an asset.

Responsibilities

• Drafting, editing, and publishing content for the SharePoint intranet, including news articles, updates, features, and employee stories.
• Curating, producing, and publishing the organization's weekly employee newsletter.
• Supporting content development and coordination for quarterly staff Town Halls, including pre and post-event communications.
• Assisting with internal communication campaigns related to organizational initiatives, employee engagement and events.
• Maintaining content accuracy and consistency across internal communication channels.
• Supporting communications measurement and reporting as required.
• Providing general internal communications support and administrative assistance as needed e.g. updating and maintaining project trackers.

Skills

Internal communications

Event coordination

Content creation

Microsoft 365 / SharePoint

Project management

Education

Post-secondary education in Communications or related field

Tools

SharePoint

Teams

PowerPoint

Outlook

Job description

Reports To: Senior Manager, Internal Communications & Events

Status: Current, full-time, 8 month contract

What can you expect from joining a leading organization in the global movement to advance children’s rights and equality for girls?

Plan International Canada is the first non‑profit organization to ever be inducted into Canada’s Most Admired Corporate Cultures Hall of Fame by Waterstone Human Capital. Here’s why: together, we have created a climate of trust and inclusivity – where diversity in people, ideas and approaches is not only respected, it’s encouraged.

We remain agile amid an ever‑changing global landscape. Though we continue to evolve, our mission and strategic ambition will not change – and our work has never been so imperative. We will never stop believing in the multiplying power of girls and that every child deserves that right to learn, lead, decide and thrive. Our future success will be founded upon Plan International Canada’s 80+ year history of focusing on our mission, our core values, responding to challenges and seizing opportunities with purpose, relevance and impact.

The Position

Plan International Canada is seeking a highly organized, creative, and detail‑oriented communications and events professional to support employee engagement through internal communications and staff events. Reporting to the Senior Manager, Internal Communications & Events, this contract role will help deliver compelling communications, engaging employee experiences, and seamless event execution across the organization.

This position is ideal for someone who enjoys both content creation and event coordination and thrives in a fast‑paced environment where no two days are the same.

What success looks like?

Internal Communications (40%)

Support the planning, development, and delivery of internal communications that inform, engage, and connect employees to Plan International Canada's mission, strategy, and culture.

Responsibilities Include:

• Drafting, editing, and publishing content for the SharePoint intranet, including news articles, updates, features, and employee stories.
• Curating, producing, and publishing the organization's weekly employee newsletter.
• Supporting content development and coordination for quarterly staff Town Halls, including, pre and post-event communications.
• Assisting with internal communication campaigns related to organizational initiatives, employee engagement and events.
• Maintaining content accuracy and consistency across internal communication channels.
• Supporting communications measurement and reporting as required.
• Providing general internal communications support and administrative assistance as needed e.g. updating and maintaining project trackers.

Events & Employee Experience (60%)

Provide end‑to‑end support for the planning and execution of organization‑wide employee events and engagement activities.

Responsibilities Include:

• Supporting the creative and logistical planning of all‑staff events, including:
• Quarterly Town Halls
• Annual Winter Social Event
• Two‑day Staff Summit
• Other employee engagement activities as required
• Coordinating event timelines, project plans, and key deliverables.
• Liaising with vendors, venues, and external partners to track deliverables, timelines, and requirements.
• Supporting attendee registration processes and event communications.
• Publishing and maintaining event‑related content on a SharePoint intranet hub.
• Assisting with signage, décor, event materials, and attendee experience elements.
• Drafting attendee communications, reminders, FAQs, and event updates.
• Supporting the development of branding assets and promotional materials for events.
• Guest registration and welcome
• Wayfinding and attendee support
• Backstage coordination
• Breakout room support
• Troubleshooting operational issues
• Supporting the external event planner and event production team
• Participating in post‑event evaluation, communications and recommendations for continuous improvement.

As Our Ideal Candidate You Will Have:

You are a proactive self‑starter with strong communication, project coordination, and organizational skills. You can balance multiple priorities, work collaboratively with diverse stakeholders, and maintain a high level of attention to detail.

Qualifications

• Post‑secondary education in Communications, Public Relations, Marketing, Event Management, or a related field, or equivalent experience.
• Experience supporting internal communications, employee engagement, corporate events, or related activities.
• Strong writing, editing, and proofreading skills.
• Experience working with Microsoft 365 applications, including SharePoint, Teams, PowerPoint, and Outlook.
• Strong organizational and project management abilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent interpersonal and collaboration skills.
• Experience supporting conferences, large employee events, or corporate meetings is considered an asset.

Success in This Role

Success In This Role Will Be Demonstrated Through:

• Timely and engaging internal communications that keep employees informed and connected.
• High‑quality execution of staff events and employee experiences.
• Strong coordination of Staff Summit logistics, communications, and attendee experience elements.
• Effective relationship management with internal stakeholders, vendors, and event partners.
• A positive, solutions‑oriented approach that contributes to a great employee experience.

Plan International Canada is a hybrid workplace. You will work from the office and from home.

The compensation for this position is anticipated to be $ 40,000. We comprehensively evaluate a variety of factors to determine fair compensation, including experience, specific job‑related skills, and relevant educational or professional training. Additionally, we ensure that compensation is equitable across our team and aligns with current market trends. This role also qualifies for an extensive benefits package and generous paid time off.

Plan International Canada hires based on merit and is strongly committed to equity and diversity within its community and to providing an inclusive workplace. Plan International Canada especially welcomes applications from Indigenous persons, persons with disabilities, visible minorities, women, persons of all sexual orientations and genders, and others with the skills and knowledge to productively engage with diverse communities.

If you have a disability that may affect your ability to perform in a role in which you are interested, we will be happy to discuss with you what adjustments or arrangements we can make to accommodate your needs. If your disability is likely to affect you adversely within the application process itself, please let us know (as soon as you feel comfortable to do so) by emailing [e-mail] so that we can consider any adjustments to the process that will allow you to be considered fairly for the role.

Consistent with our Safeguarding Children and Young People Policy, the successful candidate must receive clearance by a police background check, including the vulnerable sector screen.

Applicants must be eligible to work in Canada for the duration of the work term. Proof of eligibility will be required.

Thank you for your interest in a career at Plan International Canada!