Special Events & Fundraising Coordinator

Professional Association of Canadian Theatres (PACT); Vancouver; On-site; CAD 53,000 - 56,000; Full time

Benefits offered by this job

Extended Health Care

Dental Care

Vacation time 15 days per year

5 paid sick days

Job summary

The Arts Club Theatre Company is seeking a Special Event Associate to plan and execute fundraising events, manage vendor and in-kind relationships, and drive donor engagement. The role reports to the Director of Fund Development and collaborates with the Fund Development Team and cross-departmentally to advance fundraising goals.

The ideal candidate has 2–3 years of event planning or fundraising experience, strong organizational skills, and the ability to work under tight deadlines in a

Qualifications

• 2–3 years of experience in event planning, fundraising, donor relations, hospitality, sponsorship, or related field preferred.
• Proven ability to plan and execute donor events, manage timelines and logistics.

Responsibilities

• Plan, oversee and execute fundraising events (signature dinners, auctions, raffles, speaker series, donor receptions).
• Coordinate with database/CRM for ticket setup and reporting (Tessitura).
• Collaborate across departments and with vendors, sponsors, and volunteers.
• Attend events in evenings and weekends as needed.

Skills

Organizational skills

Project management

Budget management

Communication skills

Evenings/weekends availability

Vendor coordination

Detail-oriented

Education

Arts administration or related

Event management or fundraising focus

Bachelor's degree or equivalent

Tools

Canva

Tessitura

Job description

The Arts Club Theatre Company is seeking a Special Event Associate to plan and execute fundraising events, manage vendor and in-kind relationships, and drive donor engagement. The role reports to the Director of Fund Development and collaborates with the Fund Development Team and cross-departmentally to advance fundraising goals.

The ideal candidate has 2–3 years of event planning or fundraising experience, strong organizational skills, and the ability to work under tight deadlines in a