Senior Event Planner

IS2 Workforce Solutions; Edmonton; On-site; CAD 55,000 - 85,000; Full time

Job summary

IS2 Workforce Solutions is seeking an experienced Senior Event Planner to lead events from concept to completion in Edmonton, Canada. You will own planning, client relationships, logistics, and execution while collaborating with internal teams, vendors, and partners.

The ideal candidate is highly organized, client-focused, and comfortable managing multiple events with professionalism and outstanding service.

Qualifications

• 5+ years of experience in event planning, coordination, hospitality, or related field.
• Proven experience managing events from planning through execution.
• Strong client relationships and customer service skills.
• Excellent communication, organization, and time management abilities.
• Strong attention to detail and ability to manage multiple priorities.
• Leadership and decision-making skills.
• Experience managing vendors, contractors, and event staff.
• Budgeting and negotiation skills.
• Calm and solution-focused under pressure.
• Flexible availability including evenings and weekends for events.

Responsibilities

• Lead planning and coordination of events from concept to completion.
• Manage client relationships and act as primary contact throughout planning.
• Meet with clients to understand vision, requirements, budget, and expectations.
• Develop detailed event plans, timelines, schedules, and budgets.
• Negotiate with vendors and manage vendor relationships for quality and value.
• Oversee event logistics, setup, execution, and teardown.
• Be present at events and provide hands-on leadership to ensure smooth operations.
• Manage event staff and provide direction before and during events.
• Troubleshoot issues quickly and professionally in fast-paced environments.
• Coordinate with internal departments to align on event details.
• Monitor budgets, expenses, invoices, and other financials.
• Maintain accurate event documentation and meet deadlines.
• Conduct post-event follow-up with clients and vendors for improvements.
• Assist in developing new event concepts, packages, and services.
• Support business development through strong client relationships and service.

Skills

Client relationships

Customer service

Communication

Organization

Time management

Attention to detail

Leadership

Budgeting

Negotiation

Vendor management

Event staff management

Problem solving

Flexible scheduling

Job description

We are seeking an experienced, organized, and client-focused Senior Event Planner to lead the planning and execution of events from concept through completion. This role will take ownership of event planning, client relationships, logistics, and event execution while working closely with internal teams, vendors, and external partners.

The ideal candidate is confident, highly organized, and comfortable managing multiple events and priorities while maintaining a high level of professionalism and customer service.

Key Responsibilities

• Lead the planning and coordination of events from initial concept through completion.
• Manage client relationships and act as the primary point of contact throughout the planning process.
• Meet with clients to understand their vision, requirements, budget, and expectations.
• Develop detailed event plans, timelines, schedules, and budgets.
• Negotiate with vendors and manage vendor relationships to ensure quality and value.
• Oversee event logistics, set-up, execution, and tear-down.
• Be present at events and provide hands‑on leadership to ensure everything runs smoothly.
• Manage event staff and provide direction before and during events.
• Troubleshoot issues quickly and professionally while making decisions in a fast‑paced environment.
• Coordinate with internal departments to ensure all event details and client expectations are communicated.
• Monitor event budgets, expenses, invoices, and other financial details.
• Maintain accurate event documentation and ensure deadlines are met.
• Conduct post‑event follow‑up with clients and vendors to evaluate the event and identify areas for improvement.
• Assist with developing new event concepts, packages, and service offerings.
• Support business development through strong client relationships and exceptional service.

Qualifications

• 5+ years of experience in event planning, event coordination, hospitality, or a related industry.
• Proven experience managing events from planning through execution.
• Strong client relationship and customer service skills.
• Excellent communication, organization, and time‑management abilities.
• Strong attention to detail and ability to manage multiple priorities.
• Confident leadership and decision‑making skills.
• Experience managing vendors, contractors, and event staff.
• Strong budgeting and negotiation skills.
• Ability to remain calm and solution‑focused in high‑pressure situations.
• Flexible availability, including evenings and weekends when required for events.