Sourcing Coordinator

Just Quality International Inc.; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Just Quality International Foods is seeking a highly organized Sourcing Coordinator to manage end-to-end RFP coordination across our food chain portfolio. This role will act as the central hub between Sales, Procurement, Operations, and Finance to ensure timely, accurate, and competitive submissions.

Key responsibilities include coordinating full lifecycle of RFPs, developing timelines, gathering inputs from multiple teams, and ensuring all bid requirements are met.

Qualifications

• 2-5+ years of experience in RFP coordination, bid administration, or sourcing support.
• Food-service, distribution, or supply chain environment experience preferred.
• Proficient in Excel for data consolidation and basic modeling.
• Strong communication and follow-up skills across cross-functional teams.
• Ability to manage multiple deadlines in fast-paced environments.

Responsibilities

• Coordinate the full lifecycle of RFPs from receipt to submission.
• Develop submission timelines, assign responsibilities, and track progress.
• Liaise with Sales, Procurement, QA, Logistics, and Finance to gather inputs and align data.
• Compile and format RFP responses (Excel, Word, customer portals) with accuracy and version control.
• Track submission outcomes and maintain bid logs for post-mortem analysis.

Skills

Attention to detail

Time management

Cross-functional collaboration

Communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Just Quality International Foods is a premier supplier of high-quality frozen fruits, vegetables, concentrates, and value-added food solutions. With a trusted global network and a flexible, customer-centric approach, we offer hundreds of tailored products to meet diverse client needs. Proudly recognized by The Globe and Mail as one of Canada’s Top 500 Growing Companies (2021-2025), we continue to expand our footprint in the global food industry.

Overview

We are seeking a highly organized and detail-driven Sourcing Coordinator to manage the end-to-end coordination of sourcing submissions across our food chain portfolio. This role will act as the central hub between Sales, Procurement, Operations, and Finance to ensure timely, accurate, and competitive RFP roll up and responses.

Key Responsibilities:

RFP Coordination & Execution

• Coordinate the full lifecycle of RFPs from receipt to submission
• Develop submission timelines, assign responsibilities, and track progress
• Ensure all bid requirements, formats, and deadlines are met

Cross-Functional Alignment

• Liaise with Sales, Procurement, QA, Logistics, and Finance teams to gather inputs
• Follow up on data collection including pricing, specifications, and supply capabilities
• Ensure alignment across departments for a cohesive sourcing response

Sourcing Assembly & Quality Control

• Compile and format RFP responses (Excel, Word, customer portals)
• Ensure consistency, accuracy, and completeness of all submissions
• Maintain version control and documentation integrity
• Support pricing inputs by consolidating cost data (FCA, freight, duties, etc.)
• Assist in validating pricing models and ensuring alignment with commercial strategy
• Flag inconsistencies or risks in cost assumptions

Content & Documentation Management

• Maintain a centralized library of templates, past submissions, and standard responses
• Continuously improve sourcing templates and efficiency of response process

Post-Submission Tracking

• Track submission outcomes and maintain bid logs
• Support post-mortem analysis (win/loss insights, feedback tracking)

Qualifications:

• 2-5+ years experience in:
• RFP coordination, bid administration, or sourcing support
• Food-service, distribution, or supply chain environment (preferred)
• Strong proficiency in:
• Microsoft Excel (data consolidation, basic modeling)
• Microsoft Word / PowerPoint (formatting and presentation)
• Demonstrated ability to:
• Manage multiple deadlines and stakeholders simultaneously
• Work with high attention to detail in fast-paced environments
• Strong communication and follow-up skills across cross-functional teams
• Exposure to large food-service or retail RFPs
• Familiarity with pricing structures, freight/logistics inputs, and cost drivers