Skin Clinic Administrator

HealthOne; Toronto; Presencial; CAD 25.000 - 36.000; Jornada completa

Descripción de la vacante

HealthOne Skin Clinic is seeking a capable Administrator to join our growing team. You will manage front desk operations, schedule appointments, handle billing, and ensure a seamless patient experience across our multi-department clinic.

Ideal candidates bring 1+ years of guest services, strong communication skills, and proficiency with MS Office. Weekend and evening flexibility is required to support clinic hours and patient care.

Formación

• 1+ years of guest services experience, ideally in the cosmetic industry.
• High degree of professionalism, with impeccable communication and client-focused skills.
• Excellent organizational skills, keen attention to detail and a reputation for being flexible & hardworking.
• Ability to work independently or within a team and thrive in either environment.
• Tech savvy and proficient with MS Office (Word, Excel, Outlook).
• Ability to work weekends and evenings based on business needs.

Responsabilidades

• Engage compassionately with our patients to ensure they feel welcomed and receive a 5-star experience.
• Efficiently handle all front desk tasks, including appointment scheduling, confirmations, billing and data entry.
• Contribute to smooth clinic flow and overall success by providing reliable administrative support and adhering to policies.
• Actively seek opportunities to improve patient experience while assisting management to maximize clinic performance and growth.

Conocimientos

Guest services

Professionalism

Organization

Teamwork

MS Office

Educación

Post-secondary education in Spa Management or related

Herramientas

Jane CRM/EMR

Descripción del empleo

HealthOne Medical & Wellness is a renowned multidisciplinary health and wellness clinic that brings together eight departments under one roof. With clinics in North York, Toronto Harbourfront, and King West (The Well), and continuing to expand with the launch of a new Toronto Metro Centre location, we deliver holistic healthcare to more patients across the GTA and beyond through our Medical, Dental, Rehab, Optometry, Wellness, Mental Health, Skin Clinic, and Pharmacy services. Our ultimate mission is to help Canadians live healthy and inspired lives, and YOU can help us achieve this.

At HealthOne, we’re all about collaboration, innovation, and inspiration. Our team members are motivated, curious, and value total wellness both at work and in their personal lives. We invest in our people, provide exciting growth opportunities, and offer an environment where you can develop your skills personally and as a professional. If you’re ready to join one of the fastest-growing holistic healthcare teams in Canada, we’d love to hear from you!

About the Role

HealthOne is seeking a Skin Clinic Administratorto join our growing team! HealthOne Skin Clinic is one of up to eight departmentsfound at most of our locations and isboutique medical aesthetics practice. We are currently equipped to offer a variety skin rejuvenation services as well as treatment for medical skin conditions. In this exciting opportunity, you will play an integral role in ensuring the smooth day-to-day operations of the practice and a memorable experience for all visitors of our Skin Clinic.

Responsibilities

• Engage compassionately with our patients to ensure they feel welcomed, accommodated, and encounter a 5-star experience at all times.
• Efficiently handle all front desk tasks with pristine attention to detail, including but not limited to appointment scheduling, confirmations, billing and payment, and data entry.
• Contribute to smooth clinic flow and overall success of the business by providing reliable administrative support, adhering to policies & procedures and participating in goal achievement.
• Actively seek out opportunities to improve and expand our patients’ experience in the clinic, while assisting the management team to maximize clinic performance and growth.

Requirements

• 1+ years of guest services experience, ideally in the cosmetic industry
• High degree of professionalism, with impeccable communication and client-focused skills
• Excellent organizational skills, keen attention to detail and a reputation for being flexible & hard-working
• Ability to work independently or within a team and thrive in either environment
• Tech savvy and proficient with MS Office (Word, Excel, Outlook)
• Ability to work weekends and evenings based on business needs

Assets

• Experience using a CRM/EMR, specifically Jane software
• Post-secondary education or proven personal interest in Spa Management or similar topic

Why work with HealthOne?

• Be part of a welcoming team that truly values your contributions and supports your professional growth.
• Enjoy working in a modern, well-equipped clinic designed for your success and comfort.
• Participate in regular staff engagement activities, such as themed events, monthly birthday celebrations, and team-building experiences that strengthen our community.

Compensation

• Competitive hourly rate
• Team member discount program on all services & products offered at HealthOne (Dental, Optometry, Skin Care, Massage, Psychotherapy, etc.)

Schedule

• Full-Time or Part Time opportunities available
• Flexibility to work within operating hours required, including evenings & weekends

At HealthOne, we are committed to treating every employee and prospective employee with dignity and respect, and we strive to create work environments where all individuals can thrive. Employment decisions are based on qualifications, merit, and business needs. In alignment with the Accessibility for Ontarians with Disabilities Act, we are dedicated to providing accessible employment practices and ensuring equal opportunity for all applicants. If you require accommodation due to a disability or any other protected group at any stage of the recruitment process or during employment, please contact [e-mail] . We will make every effort to meet your accommodation needs and support you throughout the process.

We appreciate every applicant’s interest in joining HealthOne. Due to the volume of applicants, we will only be able to contact candidates selected for an interview. We thank you for your understanding and encourage you to apply for future opportunities if this one isn’t the right fit.

At HealthOne, we may use AI-powered tools to assist with some of the behind-the-scenes tasks in recruitment, such as generating interview questions and scheduling interviews. These tools help us work more efficiently and stay organized, but all final hiring decisions are made by our team of real people. We’re committed to using technology responsibly, ensuring a fair and transparent process, and complying with all applicable laws, including the Employment Standards Act (ESA).

This is an existing vacancy within our organization.