Medical Office Administrator

HealthOne; Toronto; On-site; CAD 25,000 - 34,000; Full time

Benefits offered by this job

Modern facilities

Team engagement activities

Team member discount program

Job summary

HealthOne is seeking an experienced Medical Office Administrator to support walk-in and family medicine operations. You will help manage front desk tasks, scheduling, billing, and data entry while ensuring a compassionate, five-star patient experience across multiple HealthOne locations.

The role requires at least 1 year in medical office administration, excellent communication, and the ability to handle diverse responsibilities in a fast-paced clinic.

Qualifications

• Minimum of 1 year experience in Medical Office Administration or Reception.
• Excellent client service skills with strong verbal and written communication.
• Self-motivated and able to manage competing priorities efficiently.

Responsibilities

• Provide compassionate and attentive service to patients, ensuring they feel valued and receive a five-star experience.
• Manage front desk operations with appointment scheduling, confirmations, billing, and data entry.
• Support efficient clinic operations by adhering to policies and providing administrative assistance.
• Identify opportunities to enhance the patient experience and assist management in optimizing clinic performance.

Skills

Medical Office Admin

Reception

Customer service

MS Office

CRM/EMR PS Suite

Education

Post-secondary education in Medical Office Administration

Tools

PS Suite software

CRM/EMR systems

Job description

HealthOne Medical & Wellness is a renowned multidisciplinary health and wellness clinic that brings together eight departments under one roof. With clinics in North York, Toronto Harbourfront, and King West (The Well), and continuing to expand with the launch of a new Toronto Metro Centre location, we deliver holistic healthcare to more patients across the GTA and beyond through our Medical, Dental, Rehab, Optometry, Wellness, Mental Health, Skin Clinic, and Pharmacy services. Our ultimate mission is to help Canadians live healthy and inspired lives, and YOU can help us achieve this.

At HealthOne, we’re all about collaboration, innovation, and inspiration. Our team members are motivated, curious, and value total wellness both at work and in their personal lives. We invest in our people, provide exciting growth opportunities, and offer an environment where you can develop your skills personally and as an professional. If you’re ready to join one of the fastest-growing holistic healthcare teams in Canada, we’d love to hear from you!

About the Role

HealthOne is seeking experienced an Medical Office Administrator to join our expanding team. If you have a strong background in walk-in and family medicine, thrive in a fast-paced environment, and are passionate about delivering compassionate patient care, we want to hear from you.

In this vital role, you will support the seamless daily operations of our medical practice, ensuring a positive and efficient experience for all patients visiting both our walk-in and family medicine departments. Your key responsibilities will include assisting the clinical team with a range of administrative tasks while consistently providing exceptional client service.

Responsibilities:

• Provide compassionate and attentive service to patients, ensuring they feel valued, heard, and consistently receive a five-star experience.
• Manage front desk operations with exceptional attention to detail, including appointment scheduling, confirmations, billing, payment processing, and accurate data entry.
• Support efficient clinic operations by adhering to policies and procedures, offering dependable administrative assistance, and contributing to the achievement of business goals.
• Proactively identify opportunities to enhance the patient experience and assist management in optimizing clinic performance and growth.

Qualifications and Skills:

• Minimum of 1 year experience in Medical Office Administration or Reception.
• Excellent client service skills with strong verbal and written communication.
• Strong work ethic, organizational ability, and capacity to manage competing priorities efficiently.
• Self-motivated and goal-oriented, with a willingness to take on diverse responsibilities to support growth.
• Proficient in MS Office (Word, Excel, Outlook) and experienced with CRM/EMR systems, specifically PS Suite software.

Assets:

• Post-secondary education in Medical Office Administration or a related field.
• Certification and experience in intramuscular (IM) injections.

Why Join HealthOne?

• Join a supportive and positive leadership team dedicated to your success.
• Work in a modern, well-equipped facility designed for both staff and patient comfort.
• Enjoy regular staff engagement activities, including themed events, monthly birthday celebrations, and team-building opportunities.

Compensation

• Competitive hourly rate offered
• Team member discount program on all services & products offered at HealthOne (Dental, Optometry, Skin Care, Massage, Psychotherapy, etc.)

Schedule

• Full Time hours
• Weekend availability is required

At HealthOne, we are committed to treating every employee and prospective employee with dignity and respect, and we strive to create work environments where all individuals can thrive. Employment decisions are based on qualifications, merit, and business needs. In alignment with the Accessibility for Ontarians with Disabilities Act, we are dedicated to providing accessible employment practices and ensuring equal opportunity for all applicants. If you require accommodation due to a disability or any other protected group at any stage of the recruitment process or during employment, please contact [e-mail] . We will make every effort to meet your accommodation needs and support you throughout the process.

We appreciate every applicant’s interest in joining HealthOne. Due to the volume of applicants, we will only be able to contact candidates selected for an interview. We thank you for your understanding and encourage you to apply for future opportunities if this one isn’t the right fit.

At HealthOne, we may use AI-powered tools to assist with some of the behind-the-scenes tasks in recruitment, such as generating interview questions and scheduling interviews. These tools help us work more efficiently and stay organized, but all final hiring decisions are made by our team of real people. We’re committed to using technology responsibly, ensuring a fair and transparent process, and complying with all applicable laws, including the Employment Standards Act (ESA).

This is an existing vacancy in our organization.