Site Leasing Coordinator

Recruiting in Motion; Toronto; Hybrid; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Vision benefits

RRSP

Paid time off

Job summary

Recruiting in Motion seeks a Site Leasing Coordinator to join its Real Estate team in a hybrid role across Canada. You will manage colocation agreements, tenant applications, and leasing activities for towers, rooftops, and ground assets with a national portfolio.

The ideal candidate is organized, detail‑oriented and communicates clearly with carriers, internal teams and clients, with 1–3 years in telecom, real estate or related fields and a willingness to learn.

Qualifications

• 1–3 years in telecommunications, real estate administration, construction, engineering, planning, or contract administration.
• Post-secondary education in business, real estate, construction, engineering, or related discipline; practical experience considered.
• Excellent organizational skills with the ability to manage multiple files and deadlines.
• Strong attention to detail when reviewing technical specifications, agreements, and records.
• Excellent written and verbal communication in English with clients and stakeholders.

Responsibilities

• Review, process, and coordinate colocation applications from wireless carriers.
• Coordinate tenant onboarding, ensuring documentation is complete and accurate.
• Track lease milestones, renewal dates, and contractual deadlines.
• Maintain tenant, lease, and site data in internal systems.
• Collaborate with Legal, Engineering, Operations, and Finance to support leasing activities.

Skills

Organizational skills

Written and verbal communication

Project coordination

Microsoft 365 tools

Education

Post-secondary education in business, real estate, construction, or engineering

Tools

Excel

Word

Outlook

SharePoint

Job description

Position Title: Site Leasing Coordinator
Salary & Benefits: $60,000–$65,000, comprehensive health, dental and vision benefits, group RRSP program, and paid time off
Position Status: Current vacancy
Location: Montreal, QC (preferred); Toronto, ON (considered)
Work Model: Hybrid – approximately 2–4 days per week onsite in Montreal. Toronto candidates may be considered for a remote arrangement until a local office is established, with a hybrid model anticipated thereafter

Our client, a growing Canadian telecommunications infrastructure company, is seeking a Site Leasing Coordinator to join its expanding Real Estate team. Reporting directly to the Director of Real Estate, this position supports the management of colocation agreements, tenant applications, and leasing activities across a national portfolio of telecommunications towers, rooftops, and ground assets.

This is an excellent opportunity for an organized, detail-oriented professional with experience in real estate administration, construction, engineering, planning, or contract coordination. The role combines client communication, technical documentation, agreement administration, and database management, offering valuable exposure to the telecommunications infrastructure industry.

Our client is open to candidates with transferable experience and is willing to provide training to someone with the right aptitude, strong organizational skills, and an eagerness to learn.

Ideal Candidate:

The ideal candidate is a highly organized and detail-oriented professional who enjoys managing multiple projects, coordinating documentation, and communicating with clients and internal stakeholders. They may bring experience in telecommunications, commercial real estate, construction, engineering, planning, or contract administration, with an ability to review technical information and understand contractual requirements. Strong communication skills, accuracy, initiative, and a willingness to pick up the phone and follow up with clients are essential. Previous telecommunications experience is an asset but is not required for someone with relevant transferable skills.

Key Responsibilities

Colocation Applications & Tenant Coordination

• Receive, review, and process applications from wireless carriers seeking to install equipment on existing telecommunications towers, rooftops, and ground assets.
• Coordinate tenant onboarding, ensuring applications, approvals, agreements, and supporting documentation are completed accurately and efficiently.
• Review equipment specifications and installation requirements, working closely with engineering and operations teams to resolve discrepancies.
• Track applications through internal approval processes, ensuring timely follow-up and communication with all parties.
• Serve as a primary point of contact for tenant inquiries, explaining processes, answering questions, and coordinating next steps.

Lease & Contract Administration

• Coordinate the preparation, distribution, execution, and filing of colocation agreements, amendments, and supporting documents.
• Review agreements to understand standard contractual terms, conditions, and requirements.
• Track lease milestones, renewal dates, notice periods, and other important contractual deadlines.
• Support tenant renewals and assist with ground lease extensions related to colocation activities.
• Ensure agreements and supporting documentation are accurately maintained and discrepancies are addressed.

Database & Portfolio Management

• Maintain accurate tenant, lease, equipment, and site information within internal databases and lease management systems.
• Update records relating to new agreements, amendments, equipment changes, and tenant activity.
• Support database maintenance, record reconciliation, and ongoing process improvements.
• Prepare reports and summaries relating to application activity, leasing pipelines, and portfolio occupancy.
• Ensure all documentation is properly organized, filed, and accessible to internal teams.

Client Relations & Internal Collaboration

• Maintain professional relationships with telecommunications carriers, tenants, and internal stakeholders.
• Coordinate with Legal, Engineering, Operations, and Finance to support leasing activities and resolve outstanding issues.
• Assist with tenant billing, reimbursements, and cost tracking in collaboration with Finance.
• Gather relevant tenant, equipment, and market information to support site reviews, pricing, and project proposals.
• Proactively follow up on outstanding applications, agreements, and documentation to keep projects moving forward.

Qualifications

• Approximately 1–3 years of experience in telecommunications, real estate administration, construction, engineering, planning, contract administration, or a related field.
• Post-secondary education in business administration, real estate, construction, engineering, or a related discipline; equivalent practical experience will also be considered.
• Excellent organizational skills with the ability to manage multiple active files, deadlines, and competing priorities.
• Strong attention to detail, particularly when reviewing technical specifications, agreements, and database records.
• Excellent written and verbal communication skills in English, with confidence communicating directly with clients and internal stakeholders.
• Proficiency with Microsoft 365, including Excel, Word, Outlook, and SharePoint.
• Comfortable working with databases, maintaining accurate records, and learning new software systems.
• Ability to interpret contractual information, understand standard agreement terms, and coordinate required documentation.
• Strong problem-solving skills, initiative, and a proactive approach to follow-up and client service.

Assets:

• Experience with telecommunications infrastructure, wireless towers, colocation, or site development.
• Background in construction coordination, engineering administration, planning, or commercial lease administration.
• Familiarity with lease management databases, colocation portals, or ERP systems.
• Experience reviewing equipment specifications, site sketches, surveys, or technical documentation.
• Bilingualism in English and French.
• Exposure to national or multi-jurisdictional real estate portfolios.

Why Consider This Opportunity?

• Join a growing Canadian infrastructure organization with an expanding national portfolio.
• Gain exposure to telecommunications leasing, real estate agreements, and infrastructure operations.
• Work closely with experienced professionals across Real Estate, Engineering, Legal, and Finance.
• Benefit from training and professional development in a specialized industry.
• Enjoy a collaborative environment, hybrid flexibility, and a comprehensive benefits package.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate’s experience, skills, and qualifications and may fall anywhere within the range.