Site Clerk

Bird Construction; Mississauga; On-site; CAD 45,000 - 60,000; Full time

Job summary

Bird Construction is seeking a Site Clerk for a high-profile infrastructure project in Mississauga. The successful candidate will manage timekeeping, coordinate onboarding, and provide support to site operations. This role requires strong organizational skills and 3+ years of administrative experience in a construction environment.

Qualifications

• 3+ years in an administrative role in a construction or field-based environment.
• Strong proficiency in Microsoft Office Suite, especially Excel and Word.
• Ability to handle confidential information with integrity and discretion.

Responsibilities

• Track and record daily labour and equipment usage on-site.
• Prepare and reconcile timesheets from field submissions.
• Input timekeeping data into SAP and other systems.

Skills

Communication

Organization

Time Management

Proficiency in Microsoft Office Suite

Education

High School Diploma

Post-secondary education in business administration

Job description

Site Clerk

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of the greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Dagmar, a subsidiary of Bird Construction, is a leading contractor specializing in civil projects across Ontario, with a strong reputation for delivering high-quality roads, bridges, transit, utilities, and public works.

Reporting to the Project Manager, the Site Clerk will play a key administrative role on a high-profile infrastructure project in Toronto. Working closely with the site leadership team, you will be responsible for ensuring accurate timekeeping, onboarding coordination, and daily reporting, while supporting overall site operations with professionalism and attention to detail.

What you’ll be working on:

• Track and record daily labour and equipment usage on-site.
• Maintain up-to-date logs to support accurate reporting and billing.
• Coordinate with field supervisors to verify labour and equipment allocations.
• Prepare and reconcile timesheets from field submissions.
• Input timekeeping data into SAP and other systems.
• Maintain organized records of timesheets, hours worked, and crew lists.
• Process documentation for new hires and terminations promptly.
• Prepare and distribute daily force reports and swipe access timecards reports.
• Monitor and manage inventory of office supplies, placing orders as needed.
• Support the site team with additional administrative duties and reporting as assigned.

What we are looking for:

• High School Diploma or equivalent required; post-secondary education in business administration or a related field is an asset.
• 3+ years in an administrative role in a construction or field-based environment.
• Strong proficiency in Microsoft Office Suite, especially Excel and Word.
• Ability to handle confidential information with integrity and discretion.
• Excellent time management skills with the ability to prioritize under pressure.
• Strong written and verbal communication skills.
• Highly organized, self-motivated, and detail-oriented.
• Ability to build and maintain positive working relationships across a diverse team.
• A proactive mindset with a strong sense of urgency and accountability.

We Put Safety First

A healthy and safe work environment is non-negotiable. We foster a culture of safety through engagement, learning, and leadership.

We Lead With Honesty

We act with integrity, clarity, and care, building trust through honest communication and actions.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our collective expertise, humility, and creativity to unlock greater potential.

We Are Driven To Do Great Work

We prioritize quality and excellence in our work and relationships, honoring our industry and our commitments.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow, striving to elevate each other in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This core value guides our actions and strategic priorities. We aim to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our commitments focus on addressing inequities and promoting diversity to build a fair and inclusive culture. We believe diverse teams are more knowledgeable, perform better, and achieve greater success. We are dedicated to building a workforce that reflects the communities we serve and providing opportunities for all employees to grow and succeed.