Site Clerk

Bird Construction; Mississauga; On-site; CAD 50,000 - 65,000; Full time

Job summary

Bird Construction is seeking a Site Clerk to support a high-profile infrastructure project in downtown Toronto. This role involves managing timekeeping, onboarding coordination, and daily reporting while ensuring administrative accuracy. Candidates should have strong organizational skills and 3+ years of related experience, offering a chance to contribute to impactful community projects.

Qualifications

• 3+ years in an administrative role in a construction or field base environment.
• Strong proficiency in Microsoft Excel and Word.
• Demonstrated ability to handle confidential information.

Responsibilities

• Track and record daily labour and equipment usage on-site.
• Maintain up-to-date logs to support accurate reporting and billing.
• Coordinate with field supervisors to verify labour and equipment allocations.

Skills

Microsoft Office Suite

Time Management

Communication

Attention to Detail

Confidentiality

Education

High School Diploma

Post-secondary education in business administration

Job description

Site Clerk

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Dagmar, a subsidiary of Bird Construction, is a leading contractor specializing in civil projects across Ontario, with a strong reputation for delivering high-quality roads, bridges, transit, utilities, and public works.

Reporting to the Project Manager, the Site Clerk, you will play a key administrative role on a high-profile infrastructure project in Toronto. Working closely with the site leadership team, you will be responsible for ensuring accurate timekeeping, onboarding coordination, and daily reporting, while supporting overall site operations with a high degree of professionalism and attention to detail.

This position is in downtown Toronto.

What you’ll be working on:

• Track and record daily labour and equipment usage on-site.
• Maintain up-to-date logs to support accurate reporting and billing.
• Coordinate with field supervisors to verify labour and equipment allocations.
• Accurately prepare and reconcile timesheets from field submissions.
• Input timekeeping data into SAP and other systems.
• Maintain organized records of timesheets, hours worked, and crew lists.
• Process documentation for new hires and terminations in a timely manner.
• Prepare and distribute daily force reports and swipe access timecards reports.
• Monitor and manage inventory of office supplies, placing orders as needed.
• Support the site team with additional administrative duties and reporting requirements as assigned.

What we are looking for:

• High School Diploma or equivalent required; post-secondary education in business administration or a related field is an asset.
• 3+ years in an administrative role in a construction or field base environment.
• Strong proficiency in Microsoft Office Suite, especially Excel and Word.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Excellent time management skills with the ability to juggle multiple priorities under pressure.
• Strong written and verbal communication skills.
• Highly organized, self-motivated, and detail-oriented.
• Ability to build and maintain positive working relationships across a diverse team.
• A proactive mindset with a strong sense of urgency and accountability.

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.