Site Adminstrative Coordinator (Carseland, AB)

Orica; Carseland; On-site; CAD 42,000 - 54,000; Full time

Job summary

Orica in Carseland, AB seeks a Temporary Administrative Assistant to support site operations. You will answer calls, greet visitors, manage supplies, and serve as the front-line IT contact.

The role also supports training, SH&E compliance, and acts as backup for the Logistics Shipping Coordinators. Candidates should have a High School diploma, logistics experience preferred, and proficiency with SAP and Office 365.

Qualifications

• Experience in logistics, distribution and inventory control.
• Strong communication skills and professional correspondence.
• Understanding of statutory/regulatory requirements.
• SAP knowledge is a plus.
• Proficient in Microsoft Office 365.
• Ability to multitask and work across teams.

Responsibilities

• Provide administrative support for site operations.
• Answer phone calls and assist visitors.
• Act as front-line IT contact for the site and support training needs.
• Manage site supply inventory and place orders for supplies.
• Support SH&E objectives and internal audits.
• Coordinate training with vendors and staff and align with Global Training.
• Backup coverage for Logistics Shipping Coordinators during vacations.
• Organize events and meetings as needed.

Skills

Strong communication skills

SAP knowledge

Microsoft Office 365

Multitasking

Experience in logistics, distribution,

Education

High School Diploma or equivalent

Job description

Job description

About the role

Temporary position
Fixed term contract end date: June 16, 2028

• Provides administrative support to ensure efficient operation of site
• Answers phone calls and supports visitors
• Exhibits polite and professional communication via phone
• Provides information by answering questions and requests
• Acts as the front-line IT contact for the site
• Maintains site supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
• Acts as the front-line training support for the site
• Functions as backup for the Logistics team’s Shipping Coordinators

What you will be doing

SAFETY, HEALTH & ENVIRONMENT

Ensure that all operations performed in the Supply Chain meet both Orica’s SH&E objectives as well as the relevant statutory and regulatory requirements in all companies in which the business operates by:

• Assist in coordinating internal audits
• Be part of the Emergency Response Plan for the site managing headcounts

CUSTOMER SERVICE

Ensure outstanding level of customer service by:

• Answering phone calls
• Handling numerous Learning Management Systems
• Liaising with vendors to set up training for the site
• Working closely with the SHES team to understand training needs for all employees
• Aligning training with the Global Training team
• Helping staff with IT issues and requests as the site’s front-line IT contact
• Ordering office supplies (water, coffee, stationary, toner)
• Ordering clothing
• Administration duties for the site
• Working with IT to help with implementing new processes
• Help with organizing events and meetings
• Providing backup coverage for the Logistics team’s Shipping Coordinators, including vacation coverage

COMMERCIAL OWNERSHIP

• Raise purchase requisitions for suppliers
• Review all supplier invoices to ensure that they meet the purchase order value

WORKING TOGETHER

• Provide support to the Team leader by:
• Act as the primary contact for emergency situations in manufacturing
• Communication processes are in place.
• Reviewing of Logistics invoices from service providers and ensure that they meet the quoted rates and that any abnormal charges are investigated and valid

Role dimensions

• Temporary role / Fixed term contract end date: June 16, 2028
• This position will require to report to the Carseland, AB site 5 days a week.

Profile description

What you will bring

• At least a High School Diploma or equivalent
• Experience in logistics, distribution, and inventory control – an asset
• A thorough understanding of the statutory/regulatory requirements.
• Strong communication skills.
• SAP knowledge – A plus!
• Microsoft office 365
• Multitasking ability

How you shape and influence others

• Demonstrates courage, resilience and flexibility
• Strong reputation for integrity, ethics, personal values and solid character
• Solid interpersonal & communication skills
• Self-aware and open to feedback
• Work effectively across teams
• Able to work independently with only targeted supervision
• Productive without compromising quality
• Highly reliable and motivated to excel

We offer

As part of a truly global company, you will have the ability to grow and learn in a diverse, collaborative culture. We foster relationships and learning through connected global and local teams, promote flexible and diverse career paths and support the development of your knowledge and skills.

You will be paid a competitive salary, learn from talented individuals across multiple disciplines and be able to thrive in a safe workplace within a collaborative culture. Ignite your career at a place where your distinct potential can find its home.

Salary to be determined by the applicant’s experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

We respect and value all

Orica promotes and fosters a culture of inclusion and Equal Opportunity Employment everywhere we operate. We treat our people and applicants with fairness, dignity, and respect, getting the best of everyone’s contributions. All qualified applicants will receive consideration for employment without regard to race, religion, sexual orientation, gender perception or identity, nationality, age, military or veteran, marital or disability status.

Orica is committed to building a diverse and inclusive culture where our people feel engaged, respected, and connected.