Site Administrator / Executive Assistant

CANA Construction Co. Ltd.; Calgary; On-site; CAD 60,000 - 75,000; Full time

Job summary

Join a leading construction company in Calgary as a Site Administrator / Executive Assistant. This role involves providing comprehensive administrative support to the executive team and ensuring smooth site operations. Ideal candidates will have strong organizational and communication skills, with a background in the construction industry. Be part of exciting projects that shape the Calgary skyline.

Qualifications

• Minimum of 5 years of experience in site administration or a similar role.
• Excellent communication skills, both written and verbal.

Responsibilities

• Manage schedules and coordinate meetings for leadership team.
• Serve as the first point of contact for clients and site personnel.
• Maintain organized site documentation and monitor safety-related records.

Skills

Organizational Skills

Multitasking

Communication

Time Management

Education

Undergraduate diploma or equivalent

Tools

Microsoft Office Suite

Job description

CANA has been a respected and trusted service provider in Alberta for over 80 years. Over those years, we have developed a reputation for delivering projects safely, on budget, and on schedule. We provide quality design and construction strategies and solutions to our clients using a straightforward, honest, and effective approach with no surprises. We’re known for some of the city’s most iconic buildings including the Saddledome, Taylor Family Digital Library, Bella Concert Hall at Mount Royal University, and the ATCO Commercial Centre. Come join a company where you can be involved in the next iconic project to help shape the Calgary skyline for the future.

CANA Construction is part of an exciting, challenging, and evolving industry that offers a great foundation for a rewarding career. As leaders in the Construction Industry, our resume includes a variety of projects ranging from small facility renovations to commercial/industrial complexes, aviation hangars, recreation and sports facilities, educational institutions, and high-rise buildings.

Role

The Site Administrator / Executive Assistant provides comprehensive administrative support to the President, Vice President, and Project Directors, as well as key site operational support. This dual-role position ensures smooth administrative processes, efficient communication across the team, and supports site safety with administrative duties. This role demands exceptional organizational, multitasking, and interpersonal skills, handling tasks that range from budgeting, site directives, and expense processing to material orders and scheduling.

Key Accountabilities / Responsibilities

1. Administrative Support for Site and Executive Operations
   Manage the schedules of the Scotia Place leadership team, including coordinating meetings, site visits, and travel arrangements.
2. Project Coordination, Communication, and Expense Management
   Serve as the first point of contact for clients, design team, site personnel, subcontractors, and suppliers, ensuring effective communication on all levels.
3. Meeting Preparation and Facilitation
   Organize executive and site meetings, prepare agendas, arrange catering, and manage facility needs.
4. Document and Data Management
   Maintain organized and accessible site documentation, including contracts, permits, inspection reports, and employee time records.
5. Office and Site Space Management
   Handle general reception duties, including welcoming visitors and managing incoming/outgoing couriers and mail.
6. Support Site Safety with Administrative Duties
   Monitor safety-related documentation, ensuring all permits, reports, and records are up-to-date and accessible to relevant stakeholders.
7. Special Projects and Additional Duties
   Support the team with special projects, including research and event planning.
8. Safety and Compliance Commitment
   Engage actively in CANA's safety program, upholding safety practices and policies on-site.

What You Bring

To be successful in this role, applicants will have:

• Minimum of 5 years of experience in site administration or a similar role within the construction industry.
• Strong organizational, multitasking, and time-management skills with high attention to detail.
• Excellent communication skills, both written and verbal, with proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Basic understanding of construction processes and terminology, with the ability to learn new technologies and systems.
• Ability to work independently, handle confidential information with discretion, and adapt to fast-paced environments.
• Undergraduate diploma or equivalent; additional certification in administration or a related field is a plus.

Visit our website to learn more: Careers | CANA Group of Companies

Click here to join the CANA team: startdate.ca