Site Administrator

bestservicepros; Toronto; On-site; CAD 42,000 - 47,000; Full time

Benefits offered by this job

Competitive wages

Benefits package

Education grants

Team events and celebrations

Job summary

Best Service Pros in Toronto is seeking a Site Administrator to support day-to-day operations, ensuring accurate and timely administrative processes. This role enables managers to coach staff, engage with clients, and uphold contractual service standards.

The position requires at least 1–2 years of related experience, a post-secondary diploma in Administration is an asset, and strong MS Office skills. A full-time on-site role with competitive wages and benefits.

Qualifications

• 1-2 years of job-related experience required.
• Good written and verbal communication skills.
• Strong interpersonal skills.
• Ability to prioritize workload and meet deadlines.
• Maintain confidentiality and attention to detail.
• Able to pass security/criminal record check.

Responsibilities

• Answer and direct phone calls.
• Prepare and forward new-hire documents to head office.
• Conduct new-hire orientation and onboarding.
• Schedule and communicate team members’ schedules.
• Audit and approve time sheets.
• Order supplies.
• Prepare monthly billings for extra client work.
• Coordinate training sessions and toolbox talks.
• Perform clerical tasks (filing, scanning, copying).
• Onboard and train new hires and promote company culture.

Skills

Experience 1-2y

Communication skills

Interpersonal skills

Prioritize workload

Confidentiality

Security/criminal record check

Education

Post-secondary diploma in Administration

Tools

Microsoft Office

Job description

ABOUT US:
BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people’s lives. Recently recognized by the Deloitte Group as one of Canada’s Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada’s 10 Most Admired Corporate Cultures, we pride ourselves on distinction.

When you join the BEST team, you’ll enjoy:

• Competitive wages and benefits packages
• An excellent company culture, with access to educational grants and regular team events and celebrations
• Employee recognition and appreciation programs
• Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company

Location: Toronto, Ontario
Shift Type: Full-time
Shift Days: Monday to Friday
Shift Hours:8:00 AM to 4:00 PM
Salary Range:$42,000 - $47,000/yearly
JOB OVERVIEW: The Site Administrator plays a critical role in supporting the day-to-day operation by ensuring administrative processes are completed accurately, efficiently and on time. This role plays a critical part in enabling managers and supervisors to spend time in the operation coaching employees, engaging with clients, and ensuring contractual service standards are achieved.

DUTIES AND RESPONSIBILITIES:

• Answer/direct phone calls;
• Ensure new hire packages are filled out accurately and forward all documents to head office;
• New-hire orientation and on-boarding;
• Schedule and communicate team members’ schedules;
• Audit and approve team members’ time sheets;
• Order supplies;
• Receive work orders & prepare monthly billings for extra work requested by client;
• Coordinate training sessions/tool box meetings;
• Complete a variety of clerical functions (e.g. filing, scanning, photocopying);
• Train new hires & foster BEST’s company culture, mission, and values;
• Other duties as required per business needs.

SKILLS AND REQUIREMENTS:

• A minimum of 1-2 years of job-related experience
• Post secondary diploma in Administration would be an asset
• Good communication skills (both written and verbal
• Good interpersonal skills
• Knowledge of Microsoft Office (word, excel, outlook)
• Ability to use independent judgment, according to general routines
• Ability to prioritize workload to complete daily/monthly activities and meet deadlines
• Maintaining a high level of productivity and accuracy while completing tasks with frequent interruptions
• Maintaining confidentiality and attention to detail
• Acceptable security and criminal record check

BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities.