Site Administrator

BEST Service Pros; Toronto; On-site; CAD 42,000 - 47,000; Full time

Benefits offered by this job

Benefits package

Team events

Career advancement

Employee recognition

Job summary

BEST Service Pros in Toronto, Ontario is seeking a Site Administrator to support day-to-day operations. You will handle administrative tasks, onboarding, scheduling, and billing while enabling managers to focus on coaching and client engagement.

The role requires 1–2 years of experience, a diploma in Administration is a plus, and proficiency with MS Office. This is a full-time position with a Monday–Friday schedule and a salary of CAD 42,000–47,000 per year.

Qualifications

• 1-2 years of job-related experience.
• Post secondary diploma in Administration would be an asset.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office.
• Ability to manage time and meet deadlines.
• Maintain confidentiality and pass background check.
• Criminal record check acceptable.

Responsibilities

• Answer/direct phone calls.
• Ensure new hire packages are filled out accurately and forwarded to head office.
• New-hire orientation and on-boarding.
• Schedule and communicate team members’ schedules.
• Audit and approve team members’ time sheets.
• Order supplies.
• Receive work orders & prepare monthly billings for extra work requested by client.
• Coordinate training sessions/tool box meetings.
• Complete clerical functions (filing, scanning, photocopying).
• Train new hires & foster BEST’s company culture, mission, and values.
• Other duties as required per business needs.

Skills

Communication

Interpersonal skills

Time management

Attention to detail

Confidentiality

Education

Post secondary diploma in Administration

Tools

Microsoft Office

Job description

ABOUT US:
BEST - For a Cleaner World is a leader in providing premier services in both custodial and maintenance services, to a prestigious and loyal client base. Our Purpose is to create a positive impact on people’s lives. Recently recognized by the Deloitte Group as one of Canada’s Best Managed Companies – Platinum Standard, and by Waterstone Human Capital as one of Canada’s 10 Most Admired Corporate Cultures, we pride ourselves on distinction.

When you join the BEST team, you’ll enjoy:

• Competitive wages and benefits packages
• An excellent company culture, with access to educational grants and regular team events and celebrations
• Employee recognition and appreciation programs
• Opportunities for career advancement, on-the-job training, and upskilling within a quickly growing company

Location: Toronto, Ontario
Shift Type: Full-time
Shift Days: Monday to Friday
Shift Hours:8:00 AM to 4:00 PM
Salary Range:$42,000 - $47,000/yearly
JOB OVERVIEW: The Site Administrator plays a critical role in supporting the day-to-day operation by ensuring administrative processes are completed accurately, efficiently and on time. This role plays a critical part in enabling managers and supervisors to spend time in the operation coaching employees, engaging with clients, and ensuring contractual service standards are achieved.

DUTIES AND RESPONSIBILITIES:

• Answer/direct phone calls;
• Ensure new hire packages are filled out accurately and forward all documents to head office;
• New-hire orientation and on-boarding;
• Schedule and communicate team members’ schedules;
• Audit and approve team members’ time sheets;
• Order supplies;
• Receive work orders & prepare monthly billings for extra work requested by client;
• Coordinate training sessions/tool box meetings;
• Complete a variety of clerical functions (e.g. filing, scanning, photocopying);
• Train new hires & foster BEST’s company culture, mission, and values;
• Other duties as required per business needs.

SKILLS AND REQUIREMENTS:

• A minimum of 1-2 years of job-related experience
• Post secondary diploma in Administration would be an asset
• Good communication skills (both written and verbal
• Good interpersonal skills
• Knowledge of Microsoft Office (word, excel, outlook)
• Ability to use independent judgment, according to general routines
• Ability to prioritize workload to complete daily/monthly activities and meet deadlines
• Maintaining a high level of productivity and accuracy while completing tasks with frequent interruptions
• Maintaining confidentiality and attention to detail
• Acceptable security and criminal record check

BEST is committed to creating a diverse, equitable, and inclusive workplace. We support the hiring of visible minorities, women, members of the LGBTQ2S+ community, and veterans. We are an equal opportunity employer with the interests of fairness and equality. We will take the necessary measures to ensure that all applicants have equal access to Best Service Pros job opportunities.