Site Administrator

BrandSafway; Edmonton; On-site; CAD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Site Administrator to join their dynamic team. This role involves managing payroll tasks, maintaining accurate records, and providing essential support to the Operations team. The ideal candidate will have strong organizational skills and a keen eye for detail, ensuring data accuracy and timely responses to customer inquiries. With a commitment to employee growth and a competitive benefits package, this forward-thinking company fosters a collaborative environment where your contributions make a significant impact. If you thrive in a fast-paced setting and are eager to support a diverse range of projects, this opportunity is perfect for you.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Generous Group RRSP Plan

Qualifications

• 2-3 years of related experience in an industrial setting is an asset.
• Excellent written and verbal communication skills are essential.

Responsibilities

• Collaborate on payroll, tag management, and billing tasks.
• Compile data and verify accuracy for payroll duties.

Skills

Data Entry

Time Management

Communication Skills

Organization Skills

Problem-Solving

Education

High School Diploma

Post-secondary Education

Tools

Microsoft Office

Excel

Word

Job description

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team. We are looking for a Site Administrator.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance as well as a generous group RRSP plan.

Key Responsibilities

1. Collaborate with the team to prioritize daily tasks and meet deadlines related to payroll, tag management and billing.
2. Compile and input large volumes of data, complete multiple checks and balances to confirm accuracy.
3. Payroll duties including verifying daily timesheets, time entry, balancing and reconciliation, processing new hires, and termination forms.
4. Balance hours with customer on a daily basis.
5. Update scaffold logs, productivity logs and track equipment movements.
6. Create and update scaffold and insulation tags in databases.
7. Verify Purchase Orders and Work Orders.
8. Billing for multiple customers based on contract frequency and requirements (if applicable).
9. Monitor billing status, track when invoices are uploaded, approved, and paid (if applicable).
10. Create, maintain, enhance, and troubleshoot various excel workbooks.
11. Respond to customer requests and inquiries.
12. Provide reports to supervisors/customers as required.
13. Provide support for Operations team(s).
14. Create and maintain accurate electronic and paper files.
15. Provide all other general administrative and clerical support including filing, scanning, and copying.

Qualifications

1. High school diploma. Post-secondary education is an asset.
2. 2-3 years of related experience.
3. Experience in an industrial setting is considered an asset.
4. Health & Safety training is considered an asset.
5. Advanced working knowledge of Microsoft Office including Excel and Word.
6. Excellent written and verbal communication skills.
7. High level of speed and accuracy with data entry.
8. Strong time management and organization skills to meet various competing deadlines.
9. Ability to interpret a variety of instructions (i.e. written, oral, diagram, or schedule form).
10. Ability to self-motivate.
11. Ability to work within a team and build a positive team environment.
12. Ability to adapt to a fast paced, ever-changing work environment with competing demands.
13. Ability to display sound and accurate judgement, with the ability to resolve problems in a timely manner.

BrandSafway is a global company headquartered in the United States, with various departments worldwide. As a result, English is essential for everyday operations.

About Us:

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 26 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.