Shipping and Administrative Assistant (AS134)

Express Employment Professionals - Cincinnati East; Toronto; On-site; CAD 24,000 - 34,000; Full time

Benefits offered by this job

Direct Hire (Permanent)

Full Time Hours

Training provided

Benefits eligibility after 3 months

Job summary

Our Scarborough client, an established company specializing in instrumentation and Hygiene Monitoring Systems, is seeking a Shipping & Administrative Assistant to join their team. Monday to Friday; 8:30am–5:00pm; pay rate $21/hour.

Responsibilities include coordinating shipping with couriers, packing and shipping equipment, processing orders, invoicing using Sage/Simply Accounting, and maintaining accurate documentation and inventory records.

Qualifications

• 2–3 years of Shipping, Receiving, or Logistics experience.
• 2–3 years of Office Administration experience.
• Experience using Sage 50 and/or Simply Accounting softwares.
• Basic Accounting knowledge (invoicing, order processing, record management).
• Strong computer knowledge with proficiency in MS Excel.
• Excellent communication skills (written and verbal).
• Strong organizational and time-management abilities.
• High attention to detail and accuracy.

Responsibilities

• Coordinate shipping operations with courier companies and shipping providers.
• Prepare, pack, and ship instrumentation, monitoring equipment, and customer orders.
• Receive, unpack, inspect, and organize incoming shipments.
• Label incoming products and inventory accurately.
• Process customer orders and ensure timely shipment fulfillment.
• Generate invoices and assist with order processing using Sage/Simply Accounting systems.
• Support daily shipping and receiving activities while maintaining accurate documentation.
• Assist with filing, document management, and record retention.
• Maintain organized inventory records and assist with inventory tracking activities.
• Perform data entry and update customer, product, and shipping information.
• Coordinate communication with customers regarding order status, shipping updates, and delivery inquiries.
• Support accounts receivable and accounts payable functions as needed.
• Maintain a clean and organized work environment.
• Perform other tasks that may be assigned

Skills

Shipping & Logistics

Office Administration

Sage 50

Examines Invoices

MS Excel

Communication

Attention to detail

Tools

Sage 50

Simply Accounting

Job description

Our Scarborough client, an established company specializing in instrumentation and Hygiene Monitoring Systems, is looking for a Shipping & Administrative Assistant to join their team!

Benefits to you:

• Direct Hire (Permanent)
• Full Time Hours
• Established company with over 28 years in business
• Great team culture and environment
• A chance to work with a growing company with the opportunity to succeed
• Training provided
• Benefits eligibility after 3 months

Responsibilities:

• Coordinate shipping operations with courier companies and shipping providers
• Prepare, pack, and ship instrumentation, monitoring equipment, and customer orders
• Receive, unpack, inspect, and organize incoming shipments
• Label incoming products and inventory accurately
• Process customer orders and ensure timely shipment fulfillment
• Generate invoices and assist with order processing using Sage/Simply Accounting systems
• Support daily shipping and receiving activities while maintaining accurate documentation
• Assist with filing, document management, and record retention
• Maintain organized inventory records and assist with inventory tracking activities
• Perform data entry and update customer, product, and shipping information
• Coordinate communication with customers regarding order status, shipping updates, and delivery inquiries
• Support accounts receivable and accounts payable functions as needed
• Maintain a clean and organized work environment
• Perform other tasks that may be assigned

Qualifications and Skills:

• 2-3 years of Shipping, Receiving, or Logistics experience
• 2-3 years of Office Administration experience
• Experience using Sage 50 and/or Simply Accounting softwares
• Basic Accounting knowledge (invoicing, order processing, record management)
• Strong computer knowledge with proficiency in using MS Excel
• Excellent communication skills (written and verbal)
• Strong organizational and time-management abilities
• High attention to detail and accuracy

Bonus Qualifications:

• Experience in Website content management (asset)
• Familiarity with technical, scientific, or regulated industries - HACCP, food safety, or monitoring systems (asset)

Compensation and Hours:

• Monday to Friday: 8:30am to 5:00pm
• Pay Rate: $21 per hour

Express Employment Professionals is an equal opportunity employer and welcomes all qualified applicants to apply; all reasonable accommodations will be made for people with disabilities. Applicants are advised that artificial intelligence tools may be used to support initial screening based on key words and minimum qualifications. Express provides reasonable accommodation throughout the recruitment process upon request. This posting and any associated applicant information will be retained for three years in accordance with provincial regulations.