SESA / Systems Engineering and Systems Assurance Specialist

Systra; Toronto; On-site; CAD 70,000 - 110,000; Full time

Job summary

We are SYSTRA Canada, an engineering and consulting firm specializing in transport infrastructure. The Technical Coordinator supports Systems Engineering and Systems Assurance on the Hamilton Project, maintaining trackers, dashboards, and meeting materials while ensuring timely delivery and clear communication across disciplines.

Responsibilities include KPI reporting, meeting coordination, and project documentation support to optimize team efficiency and project execution.

Qualifications

• Strong organizational and coordination skills.
• Excellent communication and stakeholder management abilities.
• Proficiency with Microsoft Office Suite and ability to maintain trackers and dashboards.
• Ability to manage multiple priorities in a fast-paced project environment.
• Detail-oriented with strong follow-up and problem-solving skills.

Responsibilities

• Maintain and update project action trackers, risk logs, and follow-up registers.
• Monitor, compile, and report KPIs for Systems Engineering and Systems Assurance activities.
• Coordinate, schedule, and reschedule meetings, workshops, and stakeholder sessions.
• Prepare, update, and track PowerPoint presentations, reports, and meeting materials.
• Follow up on action items and deliverables to ensure timely completion.
• Support the preparation of project dashboards, status reports, and management updates.
• Facilitate communication and coordination across engineering, assurance, and other project disciplines.
• Maintain project records, meeting minutes, and document registers.
• Assist with planning, scheduling, and administrative activities to support project delivery.
• Provide ad hoc coordination and administrative support across teams as required.

Skills

Organizational skills

Coordination

Stakeholder management

MS Office proficiency

Dashboard reporting

Tools

PowerPoint

Excel

Word

Outlook

Teams

Job description

SYSTRA Canada is part of the SYSTRA group, an international consulting and engineering group, a world leader in the design of transport infrastructures. SYSTRA Canada is an engineering and consulting firm whose primary focus is to offer transportation solutions, whether for passengers or goods: feasibility studies of building a new railway line, increasing the capacity of the existing infrastructure, privatization of a railway.

Understand better who we are by visiting www.systracanada.com.

Context

The Technical Coordinator provides administrative, coordination, and project support to the Systems Engineering and Systems Assurance teams on the Hamilton Project. The role is responsible for maintaining action trackers, monitoring key performance indicators (KPIs), coordinating and rescheduling meetings, preparing, and updating presentations, and tracking the status of deliverables and actions.

Working across multiple disciplines, the Technical Coordinator facilitates effective communication, follows up with team members to ensure timely closure of actions, supports reporting requirements, and assists with the organization of project documentation and schedules. The position plays a key role in ensuring team efficiency, alignment, and timely execution of project objectives by providing proactive coordination and support wherever required.

Missions / Main Duties

• Maintain and update project action trackers, risk logs, and follow-up registers.
• Monitor, compile, and report KPIs for Systems Engineering and Systems Assurance activities.
• Coordinate, schedule, and reschedule meetings, workshops, and stakeholder sessions.
• Prepare, update, and track PowerPoint presentations, reports, and meeting materials.
• Follow up on action items and deliverables to ensure timely completion.
• Support the preparation of project dashboards, status reports, and management updates.
• Facilitate communication and coordination across engineering, assurance, and other project disciplines.
• Maintain project records, meeting minutes, and document registers.
• Assist with planning, scheduling, and administrative activities to support project delivery.
• Provide ad hoc coordination and administrative support across teams as required.

Profile / Skills

• Strong organizational and coordination skills.
• Excellent communication and stakeholder management abilities.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams).
• Experience maintaining trackers, dashboards, and performance metrics.
• Ability to manage multiple priorities in a fast-paced project environment.
• Detail-oriented with strong follow-up and problem-solving skills.
• This role serves as a central coordination point for the Systems Engineering and Systems Assurance functions, helping ensure activities, deliverables, and communications remain organized, visible, and on schedule.

SYSTRA Canada is committed to having a diverse and inclusive workforce. We are an Equal Opportunity Employer that values applications from all and offers employment equity based on the merits and abilities of candidates and personnel.

Note: In this description, the masculine gender is used for easy reading purposes and includes the feminine.

We use AI-enabled tools in our recruitment platform (iCIMS) for tasks like resume parsing and candidate matching. These tools do not make hiring decisions; all applications are reviewed by a human recruiter, and final decisions are made by our hiring team.

For questions about our hiring process or AI tools, please contact [e-mail].