Service Delivery Coordinator

BGIS; Windsor; On-site; CAD 47,000 - 59,000; Full time

Job summary

BGIS is seeking a Service Delivery Coordinator to oversee and coordinate the delivery of building services and ensure timely resolution of client requests related to property services.

This role requires collaboration with BGIS departments, alignment of services with contracts, and generation of performance reports to support an integrated approach to operating buildings.

Qualifications

• Knowledge of financial management software.
• Excellent interpersonal skills.
• Strong customer-oriented skills.
• Ability to multitask.
• Analytical and problem-solving skills.
• Ability to work independently.
• Good computer skills.

Responsibilities

• Manage work orders to completion in BGIS or client-based web application.
• Facilitate alignment of client required services with contracts, schedules, and Pos.
• Schedule access for internal and external service providers with the facility when required.
• Prepare weekly/monthly summaries of work order performance for internal and external service providers.
• Follow up with internal and external service providers to ensure all SLA’s are achieved.
• Review and submit all estimates to the required approver(s) following client quote process.
• Review of 3rd party invoices.
• Support accruals.
• Generate required data for SLA Scorecard.
• Report Intelex incidents.
• Submit Comply Works requests.
• Advise management team of issues, concerns or noncompliance to standards.

Skills

Interpersonal skills

Customer oriented

Multitasking

Analytical skills

Education

High school + technical or business course

Tools

Maximo

Oracle

Job description

OUR CULTURE

At BGIS, our culture is built on three foundational pillars:

• Culture of Care: We deeply care for each other, our clients, partners, and the communities we serve.
• High Performing Teams: We go Above and Beyond to deliver exceptional services. INTEGRITY, OWNERSHIP, RESPONSIVENESS, INITIATION, VISIBILITY, DRIVE, and INTEGRATION are core to high performance.
• Unwavening Commitment to Sustainability: We conduct every action with a focus on preserving our earth.

SUMMARY

The Service Delivery Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). This job is also responsible for the timely resolution of all client requests pertaining to property services.

This role will work in collaboration with all key BGIS departments to ensure full support of all activities and play a key role in our INTEGRATED approach to operating buildings.

Opportunities for Development:

At BGIS we are committed to the development of our people – offering them opportunities to learn and grow into various roles. Success in the role offers Team Members the opportunity to explore various roles – some include:

• Account Operational Leadership,
• Facility Management Office Roles to support accounts,
• Project Management roles to lead and execute projects

KEY DUTIES & RESPONSIBILITIES

Safety Ownership and Regulatory Compliance:

• Comply with all internal and external requirements including but not limited to environmental, health and safety, fire protection and mandated byBGIS Health Safety and Environment Teams and enforced by law.

Service Delivery

• Manage work orders to completion in BGIS or client-based web application.
• Facilitate alignment of client required services with contracts, schedules, and Pos.
• Schedule access for internal and external service providers with the facility when required.
• Prepare weekly/monthly summaries of work order performance for internal and external service providers.
• Follow up with internal and external service providers to ensure all SLA’s are achieved.
• Create on demand work orders for service delivery.
• Ensure client required supporting documentation for quote and invoice submissions are provided.
• Review and submit all estimates to the required approver(s) following client quote process.
• Review of 3rd party invoices.
• Support accruals.
• Generate required data for SLA Scorecard.
• Report Intelex incidents.
• Submit Comply Works requests.
• Other duties as assigned.
• Advise management team of issues, concerns or noncompliance to standards.
• Review internal and external reports and provide operational recommendations.
• Identifies opportunities for possible efficiency and/or simplification of processes.

Data Integrity

• Adheres to processes and company standards.
• Maintain a database of requests to meet reporting and analysis requirements.
• Report Intelex incidents.
• Establish and maintains working relationships with Clients and service providers.
• Review CSAT.

KNOWLEDGE & SKILLS

• Knowledge of financial management software.
• High school completion plus a specialized technical or business course.
• Excellent interpersonal skills.
• Strong customer-oriented skills.
• Ability to multitask.
• Analytical and problem-solving skills.
• Ability to work independently.
• Good computer skills, Maximo and Oracle, an asset.
• Minimum of 1 year of relevant job experience.

Licenses and/or Professional Accreditation

• None required.

This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, professional designations and performance related to this role.