Office Administrator

Haven Home Heating & Air Conditioning; Kingston; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive compensation

Excellent benefits package

Growth opportunities

Job summary

Haven Home Heating & Air Conditioning seeks an organized administrative professional to join our Kingston team. You will handle service requests, schedule appointments, and maintain records with accuracy and discretion.

Ideal candidates have 2–3 years in administration, strong MS Office skills, and excellent communication. HVAC familiarity is a plus, with opportunities for growth and a competitive benefits package.

Qualifications

• Minimum 2–3 years in an administrative function.
• Strong proficiency in MS Office (Word, Excel) and record-keeping.
• Prior HVAC experience is an asset.
• Professional written and verbal communication skills.
• Capable of independent work with discretion and good judgment.
• Excellent time management and organizational abilities.
• Strong interpersonal skills and customer service orientation.
• Ability to handle sensitive information with tact and confidentiality.

Responsibilities

• Monitor service requests and order required parts.
• Process warranty claims with suppliers.
• Schedule return appointments and provide status updates to customers.
• Maintain accurate service records, work orders, and interactions.
• Collaborate with other departments to ensure smooth service delivery.
• Handle customer inquiries via email and phone; assist with special projects.

Skills

Administrative experience

Time management

Communication skills

Discretion and judgment

Independent work

Analytical skills

Interpersonal skills

Attention to detail

Problem solving

Organizational skills

HVAC knowledge

Education

Secondary School Diploma

Tools

MS Office (Word, Excel)

Job description

Haven Home, 812 Development Dr, Kingston, Ontario, Canada

Job Description

Posted Tuesday, July 21, 2026 at 4:00 AM

Here at Haven Home, a division of RT Holdings Inc (Right Time Heating and Air Conditioning) we strive to provide the best service and products to our customers, with a dedicated, highly skilled workforce that has a solid foundation built on mutual respect. At Right Time Heating and Air Conditioning, we have always valued our employees as our most important resource, helping our team grow their skills and wealth in a fun, culture focused environment. We know that to have the best employees, we need to be the best employers! Our team is dynamic and enthusiastic, and we know you will enjoy working and growing with us!

As a growing industry leader, we provide service and home comfort solutions to over 250,000 Canadian customers each year! We are a team of extraordinary home service experts providing extraordinary service. We are people who go the extra mile to ensure peak performance for our customer’s homes electrical, plumbing, and heating/cooling systems.

Responsibilities

• Monitor service requests for customers and ordering parts that are required
• Processing warranty claims with suppliers
• Communicate with customers to schedule return appointments and provide updates on service status
• Maintain accurate records of service requests, work orders and customer interactions
• Collaborate with other departments to ensure smooth service delivery
• Attend to customer service requests via email and over the phone
• Special projects and reports as required.

Education/Experience/Skills

The ideal candidate will have:

• A Secondary School Diploma
• A minimum of 2 to 3 years experience in an administrative function
• An extreme proficiency in MS Office (Word, Excel)
• Prior experience in HVAC (asset)
• Effective time management, organizational abilities
• A professional attitude illustrated through superior verbal and written communications skills coupled with demonstrated customer service skills.
• Demonstration of sound decision making skills and professionalism in dealing with sensitive information, necessitating use of discretion, tact and good judgment.
• Must be able to work independently, have analytical and problem solving skills, and superior interpersonal and communication skills, both verbal and written.
• Strong organizational skills, the ability to establish priorities with attention to detail, and work without direct supervision in a small office environment.

We expect a lot from our team. That's why we're committed to providing them with industry-leading benefits and compensation that help them get better at their job, while providing for their families, which include:

• Competitive compensation
• Excellent benefits package
• Opportunity for growth

We thank all who apply, however only those selected for an interview will be contacted. Right Time is an equal opportunity employer.

Please let us know of any accommodations required in preparation of your visit.

Please note that this position requires a Criminal Background Check be completed for potential candidates. This check must be satisfactory in order for an employment offer to be extended unconditionally.

This position is currently vacant and is being posted to fill an existing opening.

Haven Home, 812 Development Dr, Kingston, Ontario, Canada