Service Advisor

Kaizen Automotive Group; Okotoks; On-site; CAD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive Compensation

Dental & Extended Health Coverage

Company Pension

Paid Time Off

Life & Disability Insurance

Employee & Family Assistance Programs

Vehicle Purchase & Service Discounts

Paid Professional Development

Company-Wide Appreciation Events

And SO MUCH MORE!

Job summary

Okotoks GM in Okotoks, Alberta, part of the Kaizen Automotive Group, is seeking a Service Advisor. You’ll be the primary liaison between customers and the dealership’s Service Department, documenting concerns and coordinating with technicians to ensure timely, OEM‑aligned repairs.

The ideal candidate has experience in automotive or customer service roles, excellent communication, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment; a valid driver’s

Qualifications

• Previous experience in automotive service or customer service role; dealership experience preferred.
• Strong understanding of vehicle maintenance and repair terminology.
• Excellent communication, customer service, and relationship building skills.
• Ability to manage multiple tasks and deliver high-quality service in a fast-paced environment.
• Proficiency with dealership management systems (DMS) and OEM service platforms.
• Strong organizational skills and high attention to detail.
• Valid driver’s license and clean driving record required.
• Automotive or business related education or certification is an asset.

Responsibilities

• Greet customers promptly and professionally, clearly documenting service concerns and vehicle information.
• Prepare repair orders and service estimates in accordance with dealership and OEM guidelines.
• Communicate recommended services, pricing, and timelines with transparency and clarity.
• Coordinate with technicians to ensure accurate diagnosis, timely repairs, and proper documentation.
• Provide regular updates to customers and maintain communication throughout the service process.
• Review completed work, verify quality, and ensure customer satisfaction prior to vehicle delivery.
• Handle customer questions, concerns, and follow-up needs to support long‑term relationships.
• Ensure compliance with warranty requirements, OEM repair procedures, and dealership policies.
• Maintain accurate records, reports, and documentation within the DMS and OEM systems.
• Support a clean, organized, andsafetyfocusedservice environment.
• All other duties as assigned by leadership.

Skills

Customer service

Communication

Relationship building

Multitasking

Organization

Attention to detail

DMS proficiency

Education

Automotive or business-related education or certification

Tools

DMS systems

OEM service platforms

Job description

Brand Statement

Rev Up Your Career at Okotoks GM in Okotoks, Alberta!

Join a team where progress isn’t just a goal, it’s the culture we live and breathe. As part of a family-owned and operated automotive group, Okotoks GM embraces Kaizen —‘continuous improvement’— as the driving force behind how we operate. We are always evolving to deliver an exceptional experience for our customers, strengthen opportunities for our employees, and support the communities in which we work.

At Okotoks GM, you’ll step into a fast-paced, forward-thinking environment where your ideas matter, your growth is prioritized, and your work fuels a culture of excellence. If you're passionate, driven, and ready to accelerate your career, this is the place for you.

Start your engine - your next great opportunity begins here!

As part of the Kaizen Automotive Group, Okotoks GM is proud to be able to empower our associates with a supportive workplace and access to the benefits they need along their professional journey to feel happy, healthy and valued. Full‑Time employees enjoy a robust benefits package, including:

• Competitive Compensation


• Dental & Extended Health Coverage


• Company Pension


• Paid Time Off


• Life & Disability Insurance


• Employee & Family Assistance Programs


• Vehicle Purchase & Service Discounts


• Paid Professional Development


• Company-Wide Appreciation Events


• And SO MUCH MORE!

Overview

Position Summary

The Service Advisor is the primary liaison between customers and the dealership’s Service Department. This roleis responsibleforunderstanding customer concerns, accurately documenting service needs, and coordinating with technicians to ensuretimely,high-qualityrepairs aligned with OEM standards. The ideal candidate delivers strong customer service, communicates effectively, and thrives in a fast-pacedautomotive environment.

Responsibilities and Qualifications

Key Responsibilities

• Greet customers promptly and professionally, clearly documenting service concerns and vehicle information.


• Prepare repair orders and service estimates in accordance with dealership and OEM guidelines.


• Communicate recommended services, pricing, and timelines with transparency and clarity.


• Coordinate with technicians to ensure accurate diagnosis, timely repairs, and proper documentation.


• Provide regular updates to customers and maintain communication throughout the service process.


• Review completed work, verify quality, and ensure customer satisfaction prior to vehicle delivery.


• Handle customer questions, concerns, and follow-up needs to support long‑term relationships.


• Ensure compliance with warranty requirements, OEM repair procedures, and dealership policies.


• Maintain accurate records, reports, and documentation within the DMS and OEM systems.


• Support a clean, organized, andsafetyfocusedservice environment.


• All other duties as assigned by leadership.

Qualifications

• Previous experience in an automotive service or customer service role; dealership experience preferred.


• Strong understanding of vehicle maintenance and repair terminology.


• Excellent communication, customer service, and relationship building skills.


• Ability to manage multiple tasks and deliver high-quality service in a fast-paced environment.


• Proficiency with dealership management systems (DMS) and OEM service platforms.


• Strong organizational skills and high attention to detail.


• Valid driver’s license and clean driving record required.


• Automotive orbusiness relatededucation or certification is an asset.

Qualifications

INDCFO