Senior Specialist, Vendor Audit & Cost Recovery (AI Enablement)

Creative Solutions Services, LLC; Calgary; Hybrid; CAD 70,000 - 95,000; Full time

Job summary

Creative Solutions Services, LLC in Calgary is seeking a Senior Specialist to lead vendor audit and cost recovery efforts. The role focuses on reviewing invoices, contracts, and supporting documentation, identifying discrepancies, and driving recovery with vendors and internal teams.

You'll analyze large data sets, build Excel workpapers, and support AI-enabled audit capabilities by preparing data and validating findings. Experience with SAP/ERP and cross-functional collaboration is valued.

Qualifications

• University degree in Business, Finance, Accounting, Supply Chain, Commerce, Engineering, or related field.
• Professional designation such as CPA, CIA, CISA, SCMP, PMP, or equivalent is considered an asset.
• Experience related to external vendor audit, invoice compliance, contract compliance, or related experience.

Responsibilities

• Vendor Audit Execution & Cost Recovery: Review vendor invoices, purchase orders, change orders, timesheets, rate schedules, and documentation against contracts.
• Identify billing discrepancies, overbillings, non-compliance issues, and potential cost recovery opportunities.
• Analyze vendor billing records and compare against contractual requirements, approved rates, pricing structures, and payment terms.
• Build and maintain Excel-based audit workpapers, reconciliation schedules, and supporting documentation.
• Support audit planning, execution, and tracking activities while maintaining accurate audit trails.
• Engage directly with vendors to request documentation, clarify billing information, discuss discrepancies, and support recovery of identified overpayments.
• Follow up with vendors and internal stakeholders to drive resolution and ensure audit findings move through to completion.
• Collaborate with Supply Chain, Finance, Legal, and Operations to resolve findings and coordinate recovery actions.
• Data Gathering & Audit Program Support: Gather, organize, and analyze large volumes of vendor data from internal systems including SAP, SharePoint, ACP, and other platforms.
• Extract and compile vendor information required to support ongoing audits and expanded audit coverage.
• Identify data gaps, coordinate information requests, and organize supporting billing and contract documentation.
• Reconcile billing records against contract requirements to identify trends, discrepancies, and opportunities for improvement.
• Support audit reporting activities, including tracking findings, recovery value, completed audits, and program performance.
• AI-Enabled Audit Support: Gather, validating, organizing, and preparing vendor data to support enhanced AI-enabled audit capabilities.
• Assist with data preparation and validation activities to improve audit efficiency and coverage.
• Provide input related to audit findings, trends, and data patterns to support ongoing improvements.

Skills

Excel

Data analysis

Vendor audits

Communication

Attention to detail

Education

University degree in business or related field

Professional designation such as CPA, CIA, CISA, SCMP, PMP

Tools

SAP

ERP reporting

Job description

Senior Specialist, Vendor Audit & Cost Recovery (AI Enablement

We are seeking an analytical professional with experience in vendor invoice review, contract compliance, commercial audits, and cost recovery initiatives. The successful candidate will play a key role in reviewing vendor billing information against commercial contract terms, identifying discrepancies, supporting recovery opportunities, and working collaboratively with vendors and internal stakeholders to drive resolutions.

This is a supply chain-focused vendor audit role requiring someone who is comfortable analyzing large volumes of data, reviewing detailed billing information, interpreting contract requirements, and proactively identifying opportunities for improvement. The majority of the work will involve reviewing vendor invoices, reconciling billing records, analyzing datasets, building Excel-based audit workpapers, and documenting findings.

The successful candidate will also support the development of enhanced AI-enabled audit capabilities by gathering, organizing, and validating audit data. This is a data preparation and audit support function – candidates are not expected to have AI development, programming, configuration, or prompt engineering experience.

Key Responsibilities

• Vendor Audit Execution & Cost Recovery


• Review vendor invoices, purchase orders, change orders, timesheets, rate schedules, and supporting documentation against commercial contract terms.


• Identify billing discrepancies, overbillings, non-compliance issues, and potential cost recovery opportunities.


• Analyze vendor billing records and compare against contractual requirements, approved rates, pricing structures, and payment terms.


• Build and maintain detailed Excel-based audit workpapers, reconciliation schedules, and supporting documentation.


• Support audit planning, execution, and tracking activities while maintaining accurate audit trails.


• Engage directly with vendors to request documentation, clarify billing information, discuss discrepancies, and support recovery of identified overpayments.


• Follow up with vendors and internal stakeholders to drive resolution and ensure audit findings move through to completion.


• Collaborate with teams including Supply Chain, Finance, Legal, and Operations to resolve findings and coordinate recovery actions.


• Data Gathering & Audit Program Support


• Gather, organize, and analyze large volumes of vendor data from internal systems including SAP, SharePoint, ACP, and other business platforms.


• Extract and compile vendor information required to support ongoing audits and expanded audit coverage.


• Identify data gaps, coordinate information requests, and organize supporting billing and contract documentation.


• Reconcile billing records against contract requirements to identify trends, discrepancies, and opportunities for improvement.


• Support audit reporting activities, including tracking findings, recovery value, completed audits, and program performance.


• AI-Enabled Audit Support


• Support the development of enhanced AI-enabled audit capabilities by gathering, validating, organizing, and preparing vendor data.


• Assist with data preparation and validation activities to improve audit efficiency and coverage.


• Provide input related to audit findings, trends, and data patterns to support ongoing improvements.


• Support the transition toward expanded audit capabilities by ensuring accurate and complete audit data is available.

Qualifications

Education

• University degree in Business, Finance, Accounting, Supply Chain, Commerce, Engineering, or a related discipline is required.


• Professional designation such as CPA, CIA, CISA, SCMP, PMP, or equivalent is considered an asset.

Experience

• Experience related to external vendor audit, invoice compliance, contract compliance, commercial recovery, or related experience.


• Experience reviewing vendor invoices against commercial contract terms and identifying billing discrepancies is required.


• Experience supporting recovery of overpayments, resolving invoice disputes, or managing vendor billing issues is considered an asset.


• Experience working with engineering, construction, oil & gas, energy, or other complex commercial service contracts is preferred.


• Experience working in a large organization with multiple stakeholders across Finance, Supply Chain, Legal, Operations, or Procurement.


• Strong organizational and project coordination skills with the ability to manage multiple priorities.

Knowledge, Skills & Abilities

• Strong Microsoft Excel skills with the ability to build, manipulate, analyze, and reconcile large datasets.


• Comfortable spending the majority of the workday reviewing spreadsheets and analyzing detailed information.


• Experience navigating SAP or ERP systems for data extraction and reporting.


• Ability to interpret commercial contract terms, including pricing schedules, rate structures, reimbursable costs, and payment provisions.


• Strong analytical and problem-solving skills with excellent attention to detail.


• Strong written and verbal communication skills with the ability to clearly document findings and communicate professionally with vendors and internal stakeholders.


• Confident and proactive communication style with the ability to engage vendors, request information, challenge discrepancies, and drive issues toward resolution.


• Self-directed, organized, and comfortable working independently in a fast-paced environment.

Additional Details

Location: Calgary, AB

Work Arrangement: Hybrid — onsite Monday, Tuesday, and Thursday; remote Wednesday and Friday

Schedule: Monday to Friday, 8 hours/day (40 hours/week)

Contract Duration: Contract position; start ASAP. Original project scope approximately 7 months. End date to be confirmed based on start date. There could be potential for extension or even coming on full time.

Start Date: As soon as possible

Industry: Energy & Utilities