Senior Proposal Specialist

Pinchin in Canada; Ottawa; On-site; CAD 75,000 - 95,000; Full time

Job summary

Pinchin is seeking a Senior Proposal Specialist to lead high-value proposals across Canada. You will work with technical experts and business leaders to manage pursuits from identification to submission, crafting winning content and ensuring client requirements are met.

You will mentor proposal teams, drive proposal excellence, and collaborate with multiple offices to deliver compelling submissions in a fast-paced environment.

Qualifications

• Degree or Diploma in Technical Writing, Business, Marketing, Communications, or an equivalent combination of education and experience.
• 5+ years of experience developing proposals, RFIs, RFQs, and RFP responses in a professional B2B environment.
• Experience preparing submissions for Federal Government procurement opportunities and other public-sector clients is a strong asset.
• Experience using AI-assisted writing tools to support content development, research, and proposal efficiency.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Exceptional writing, editing, proofreading, and content development skills, with strong attention to detail.
• Proven ability to manage multiple concurrent proposal pursuits while meeting deadlines.
• Strong understanding of proposal strategy, compliance, QA, and pursuit best practices.
• Excellent interpersonal, communication, and stakeholder management skills.
• Self-motivated, highly organized, and able to work independently while driving projects forward.

Responsibilities

• Lead strategic, high-value proposal pursuits for Federal Government departments and other public-sector clients, ensuring compliance with procurement criteria.
• Manage large, multi-disciplinary proposal submissions across Pinchin’s offices in Canada from planning to contract award.
• Provide senior-level guidance on procurement processes and best practices to support submissions.
• Lead internal teams through complex pursuit strategies, reviews, and win-theme development.
• Balance multiple opportunities while maintaining quality and deadlines in a fast-paced environment.
• Develop, write, edit, and enhance proposal content and resumes.
• Oversee final proposal production, submission, and reporting activities.
• Mentor Proposal Coordinators and Specialists to promote proposal excellence.

Skills

Proposal development

Leadership

Stakeholder mgmt

AI-assisted writing

MS Office

Editing

Content development

Written communication

Education

Degree or Diploma in Technical Writing, Business, Marketing, or Communications

Tools

Microsoft Copilot

Adobe Acrobat

Job description

Senior Proposal Specialist

Are you passionate about developing winning proposals, leading complex pursuits, and collaborating with teams across Canada? Join Pinchin as a Senior Proposal Specialist and play a pivotal role in securing new opportunities that help shape the future growth of our organization.

Remote (within reasonable distance of any Pinchin office location in Canada).

Annual Salary Range: CAD $75,000 - 95,000

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Role Overview

As a Senior Proposal Specialist at Pinchin, you'll play a key role in driving the company's growth by leading the development of compelling, high-quality proposal submissions across Canada. Working closely with technical experts, business leaders, and colleagues across multiple offices, you'll manage proposal pursuits from opportunity identification to final submission, helping to craft winning strategies, develop impactful content, and ensure client requirements are met. In this collaborative and fast‑paced role, you'll contribute directly to business development success while mentoring team members and promoting proposal excellence across the organization.

Your Impact

• Lead strategic, high-value proposal pursuits for Federal Government departments, agencies, Crown corporations, and other public‑sector clients, ensuring compliance with complex procurement requirements and evaluation criteria.
• Manage large, complex, and multi‑disciplinary proposal submissions involving multiple service lines, offices, partners, and stakeholders across Pinchin’s offices in Canada, from pursuit planning through contract award.
• Provide senior‑level guidance and expertise on procurement processes, solicitation requirements, security considerations, and proposal best practices to support successful submissions.
• Lead internal clients/teams through complex pursuit strategies, facilitating reviews, risk assessments, win‑theme development, and competitive positioning discussions.
• Balance and manage simultaneous proposal opportunities while maintaining compliance, quality, and responsiveness in a fast‑paced, deadline‑driven environment.
• Develop, write, edit, and enhance proposal content, including project profiles, corporate information, resumes, and other business development materials.
• Oversee final proposal production, submission, and reporting activities, including maintaining opportunity records and pipeline forecasts.
• Mentor and support Proposal Coordinators and Proposal Specialists while fostering collaboration, knowledge sharing, and a culture of proposal excellence.

What You’ll Bring To Pinchin

• Degree or Diploma in Technical Writing, Business, Marketing, Communications, or a related field, or an equivalent combination of education and experience.
• 5+ years of experience developing proposals, RFIs, RFQs, and RFP responses in a professional B2B environment.
• Demonstrated experience preparing successful submissions for Federal Government procurement opportunities and other public‑sector clients is a strong asset.
• Experience using Microsoft Copilot, AI‑assisted writing tools, or other proposal automation technologies to support content development, research, and proposal efficiency.
• Advanced proficiency with Microsoft Office Suite and Adobe Acrobat.
• Exceptional writing, editing, proofreading, and content development skills, with a strong attention to detail.
• Proven ability to manage multiple concurrent proposal pursuits while meeting competing deadlines.
• Strong understanding of proposal strategy, compliance requirements, quality assurance processes, and pursuit best practices.
• Excellent interpersonal, communication, and stakeholder management skills, with the ability to collaborate across all levels of the organization.
• Self‑motivated, highly organized, and able to work independently while driving projects forward to successful completion.
• Ability to quickly understand technical concepts and translate them into clear, persuasive, client‑focused proposal content.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation And Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Employees enjoy mentoring and career development programs, a flexible workplace that supports work‑life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances (Verification of background information over the previous five years including Canadian residency).
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.