Senior Property Accountant

Vaco; Toronto; Hybrid; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work model

Good work-life balance

Promotional opportunities

Job summary

Vaco is seeking a Senior Property Accountant to manage full-cycle accounting for a portfolio of properties within a Real Estate Services team. The role emphasizes accuracy, timely financial reporting, and client-facing insights.

You will produce monthly financial statements, monitor cash flows, and oversee accounts payable/receivable, with annual responsibilities including operating cost adjustments and budget analysis.

Responsibilities

• Full understanding of all property-specific processes and upkeep of pertinent information relating to specific properties; provide accurate and timely financial information to management and clients.
• Produce monthly Financial Statements in accordance with accounting standards and policies; analyze variances using budgets and tools; reconcile and remit GST/HST and other taxes.
• Handle cash flows: monitor cash positions, mortgage payments, payroll, management fees, property taxes, and remittances; distribute surplus funds; perform monthly bank reconciliations.
• Oversee Accounts Payable/Receivable and administration: monitor mid-month and month-end receivables, rent roll, property tax invoicing, and tenant invoicing; set up new properties and follow up on issues.
• Annual duties: complete year-end operating cost adjustments and tenant billings within 90 days; monitor operating cost reconciliations for portfolios.
• Manage Operating Budgets: complete accounting portions of budget files; track drafts/revisions; notify tenants about operating budgets ~45 days before year start.
• Provide Training and mentoring for property accounting staff on cycles, procedures, and file reviews; serve as a resource for accounting questions.

Job description

About the Company

Our client is a leading real estate company. They are looking for a Senior Property Accountant who will be responsible for full-cycle accounting for a portfolio of properties and to add value to the company’s Real Estate Services team and clients.

Why Work Here

• Hybrid Work Model and good WLB!
• Collaborative Teams: While corporate environments vary by branch, peer-to-peer relationships are highly rated. Coworkers are frequently described as approachable, knowledgeable, and easy to work with.
• Promotional Opportunities - The company is always looking at opportunities to promote people from within

About the Opportunity

What you will do on a monthly basis:

• Full understanding of all property specific processes and upkeep of pertinent information relating to specific properties. Provide accurate and timely financial information as required internally by management and other departments, and externally to the client.

Financial Statements

• Produce monthly Financial Statements in accordance with accounting standards and policies
• Utilize budgets and other tools to analyze variances
• Ensure all GST/HST and other legislated taxes and assessments are reconciled and remitted
• Property sales/turnover – final operating statements, funds distribution, HST reconciliation, closing of bank accounts, and any other relevant closing duties

Cash Flows/Cash Management

• Monitor cash positions with special attention to monthly mortgage payments, payroll billings, management fees, property taxes, GST/HST remittances, capital and leasing costs, and any other major monthly expenditures
• Surplus funds distributions to owners
• Monthly bank reconciliations

Accounts Payable/ Receivable / Administration

• Monitor and review mid-month and month-end receivables for accuracy, adjustments, and/or corrections
• Produce monthly rent roll/receivable report
• Annual property tax invoicing for tenants that do not pay monthly
• Monitor monthly sales reports and follow up on outstanding sales
• Support site in reconciliation and invoicing of tenants as due
• New property set up, analysis, and follow up of outstanding issues as required

What you will do on an annual basis:

• Operating Costs
• Complete year end operating cost adjustments and tenant billings for assigned properties within 90 days of operating year end
• Follow up with status of operating cost reconciliations for your portfolios

Operating Budgets

• Responsible for completing accounting portion of assigned budget files within assigned deadlines
• Follow up on status of budgets throughout the draft, revised, and final stages to ensure completion within the assigned deadlines
• Analyze coming years new budget for portfolio for changes to accounting treatment of various items
• Ensure new rental notices are sent to tenant for coming years operating budget approximately 45 days prior to commencement of the operating year

Training and Mentoring

• Assist in training property accounting staff in all property accounting cycles including procedures, processes, and review of property files
• Assist as a resource for property accounting staff to come to for guidance and direction for accounting and property related issues